Government Tender for Smart Meter Billing Using Android Devices in Bharuch
Progress
This government tender offers an opportunity for qualified service providers to implement smart meter reading and billing solutions in Bharuch, Gujarat. The project involves deploying Android-based PDA devices with Bluetooth connectivity and thermal/impact printers to improve meter data collection, billing accuracy, and customer service. The tender is issued by Dakshin Gujarat Vij Company Ltd. (DGVCL) and targets companies with experience in utility billing, electrical services, and mobile data collection technologies. The project duration is one year, with an estimated budget of approximately 23 lakh INR. Bidders must meet strict eligibility criteria, submit required documentation, and participate in a transparent online bidding process. This initiative aims to enhance operational efficiency, reduce manual errors, and provide faster bill distribution, ultimately contributing to better power management and customer satisfaction in Gujarat.
Scope Of Work
• Conduct monthly and bimonthly spot meter readings at designated locations using Android Mobile Devices (PDA).
• Ensure Bluetooth connectivity between devices and thermal/impact printers for on-site printing.
• Distribute smart meter bills to customers at Bharuch East sub division.
• Maintain accurate records of meter readings and billing data.
• Perform data synchronization with central systems as per schedule.
• Provide timely reporting and documentation of all activities.
- Preparation: Set up Android devices and ensure connectivity.
- Meter Reading: Collect readings from smart meters.
- Billing: Generate and print bills using Bluetooth printers.
- Distribution: Hand over bills to customers.
- Data Upload: Sync data with central database.
- Reporting: Submit activity reports and logs.
| Specification | Details |
|---|---|
| Devices | Android PDA with Bluetooth capability |
| Printers | Bluetooth Thermal/Impact Printer |
| Connectivity | Bluetooth 4.0 or higher |
| Data Storage | Local device storage with backup |
| Software | Custom or approved billing app |
| Duration | 1 Year (with renewal options) |
Technical Specifications
| Parameter | Specification |
|---|---|
| Devices | Android PDA with Bluetooth and GPS |
| Printer | Bluetooth Thermal/Impact Printer compatible with PDA |
| Connectivity | Bluetooth 4.0 or higher |
| Battery Life | Minimum 8 hours continuous operation |
| Data Storage | Minimum 16 GB internal memory |
| Software | Compatible billing and data collection app |
| Operating System | Android 9.0 or above |
Sequential process:
- Setup devices and test connectivity.
- Conduct meter readings as per schedule.
- Print bills on-site using Bluetooth printers.
- Upload data to central server.
- Generate reports for management.
Financial Requirements
The total estimated cost for the project is approximately 23,00,000 INR. The cost breakdown includes device procurement, software, training, and operational expenses. Payment terms are structured as follows:
- 30% advance upon contract signing.
- 40% after successful completion of initial setup and training.
- 30% upon project completion and acceptance.
Cost Component Amount (INR) Devices & Equipment 10,00,000 Software & Licensing 3,00,000 Training & Support 2,00,000 Operational Expenses 8,00,000 Miscellaneous 0,50,000 Total 23,00,000 Note: Bidders should submit detailed financial proposals aligned with this structure.
Tender Data
Bid Details
Tender Type
Open
Sector
Power and Energy
Tender Fee
₹2,360
Contract Form
Works
Completion Period
1 Years
Currency Type
Single
Bid Submission Start
30-07-2026 15:00:00
Document Download End
28-09-2026 17:00:00
Bid Validity
180
Additional Tender Data
Commercial Details
Tender Category
Service
Tender Value
₹23,00,000
Bid To RA
No
Item Category
Electrical and Maintenance Works
Authority & Contact
Officer Inviting Bids
Executive Engineer (O&M)
Bid Opening Authority
Executive Engineer (O&M)
Address
The Executive Engineer (O&M) , DAKSHIN GUJARAT VIJ COMPANY LTD., City Division, B/H Jilla Panchayat BHARUCH– 392001
Contact Details
8238684108
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Documents 4
Tender notice MR-8.pdf
TENDER_DOCUMENT
SCHEDULE-B T8 Bharuch East.pdf
TENDER_DOCUMENT
Tender Condition T8.pdf
TENDER_DOCUMENT
TENDER BILL DISTRIBUTION T8.pdf
TENDER_DOCUMENT
Categories
7
Bidding Process
Process Timeline
29-09-2026 11:00
29-09-2026 11:15
29-09-2026 11:30
Required Forms
PRELIMINARY
BRH City DO-Tender Fee EMD
User Defined Template-Secured
TECHNICAL
BRH City DO-Tech Stage
User Defined Template-Secured
COMMERCIAL
Bharuch City DO Spot Billing Meter Reading
User Defined Template-Secured
Required Documents
Stage - PRELIMINARY
Tender Fee paid - proof of copy req. to be attached
RequiredEMD paid - proof of copy req. to be attached
RequiredStage - TECHNICAL
All Technical Doc. for pre-qualification req. to be attached
Required
Eligibility Criteria
✓ Must have valid tender fee receipt and EMD proof.
✓ Must possess relevant experience in utility billing or meter reading services.
✓ Should have valid digital certificates for online bid submission.
✓ Financial stability demonstrated through recent financial statements.
| Criterion | Requirement |
|---|---|
| Tender Fee | Paid and proof attached |
| EMD | Paid and proof attached |
| Technical Experience | Proven track record in utility or electrical services |
| Certification | Valid digital signature certificate |
| Financials | Annual turnover minimum of 50 lakh INR for the past 2 years |
Note: Bidders must submit all required documents for preliminary and technical stages as specified in the tender documents.
Frequently Asked Questions
Key insights about GUJARAT tender market
What is the main objective of this government tender?
This tender aims to select qualified service providers for smart meter reading and billing at Bharuch East sub division. The project involves using Android Mobile Devices (PDA) with Bluetooth connectivity and thermal/impact printers to streamline meter data collection, billing, and bill distribution, enhancing operational efficiency and customer service in power distribution.
Who is eligible to participate in this tender?
Eligible bidders must have:
- Valid tender fee and EMD proof.
- Proven experience in utility or electrical services.
- Valid digital signature certificates.
- Financial stability with an annual turnover of at least 50 lakh INR for the last two years.
- All required technical and preliminary documents as specified in the tender notice.
Participation is open to companies with relevant technical capabilities and experience in similar projects.
What are the technical requirements for the devices used in this project?
Devices must include:
- Android PDA with Bluetooth and GPS capabilities.
- Bluetooth thermal or impact printers compatible with the PDA.
- Connectivity standards of Bluetooth 4.0 or higher.
- Minimum 8 hours of continuous battery life.
- Internal storage of at least 16 GB.
- Operating system Android 9.0 or above.
These specifications ensure reliable data collection and printing during meter reading activities.
What is the bidding process and timeline for this tender?
The process involves:
- Downloading and reviewing tender documents.
- Submitting tender fee and EMD proof before the deadline.
- Uploading technical and financial bids online.
- Bids are opened and evaluated on scheduled dates.
- The highest scoring bidder will be awarded the contract.
Key dates include:
- Bid submission start: 30-07-2026
- Bid submission end: 10-08-2026
- Evaluation: 11-08-2026
- Contract award: To be notified.
Ensure all submissions are complete and punctual.
What are the key evaluation criteria for selecting the winning bidder?
Evaluation will be based on:
- Technical capability (40%)
- Financial stability (30%)
- Past experience (20%)
- Compliance with tender terms (10%)
Bidders must score at least 70% overall to qualify. The evaluation factors include experience, technical proposal quality, financial health, and adherence to tender conditions. The bid with the highest overall score will be awarded the contract, ensuring transparency and fairness.