Government Tender for Monthly/Bi-Monthly Smart Meter Bill Distribution in Valsad
Progress
Tender Type
Open
Sector
Power and Energy
Tender Fee
₹1,180
Contract Form
Works
Completion Period
12 Months
Currency Type
Single
Categories
4
This government tender offers an opportunity for experienced contractors to provide monthly and bi-monthly smart meter bill distribution services in Valsad, Gujarat. Managed by Dakshin Gujarat Vij Company Ltd. (DGVCL), the project aims to improve billing efficiency across multiple subdivisions, covering a duration of 12 months. Bidders must meet strict eligibility criteria, including technical capacity and financial stability, and submit proposals via the e-Procurement platform. The tender includes detailed specifications, documentation requirements, and evaluation criteria ensuring transparency and fairness. Key deadlines include bid submission by 23rd July 2026, with evaluation scheduled for early August. This project is ideal for companies specializing in utility billing, distribution logistics, and power sector services seeking to contribute to Gujarat’s power infrastructure development.
Scope Of Work
The scope of work includes:
- Monthly and bi-monthly bill distribution for CY-8 (smart meters) across specified subdivisions.
- Ensure timely and accurate delivery of bills to consumers.
- Maintain records of bill distribution and provide reports as required.
- Coordinate with DGVCL for smooth execution of the billing cycle.
The process involves:
- Receiving the billing data from DGVCL.
- Printing and preparing bills for distribution.
- Distributing bills through authorized channels.
- Collecting feedback and resolving any billing discrepancies.
- Submitting distribution reports to DGVCL.
Key specifications include:
| Parameter | Details |
|---|---|
| Distribution Cycle | Monthly / Bi-monthly |
| Service Area | Dharampur-1, Bopi, Ronvel, Nanapondha, Kaprada, Sutharpada |
| Duration | 12 months |
| Payment Terms | As per contract agreement |
Bidders must ensure compliance with all technical standards and submit necessary documents including tender fee, EMD, PAN, GST, Aadhar, and solvency certificates.
Technical Specifications
The technical specifications include:
| Parameter | Requirement |
|---|---|
| Printing Quality | High-quality, durable print |
| Data Compatibility | Must support electronic data transfer |
| Delivery Method | Authorized distribution channels |
| Reporting | Weekly and monthly reports in specified format |
Sequence of activities:
- Data collection from DGVCL.
- Printing and preparing bills.
- Distribution via authorized personnel.
- Feedback collection and issue resolution.
- Final reporting and documentation.
Technical compliance is mandatory, and bidders must submit proof of technical capacity along with their bid.
Financial Requirements
The estimated project cost is ₹25,00,000. Bidders should submit a detailed financial proposal with a breakdown of costs including printing, distribution, and reporting. The payment will be made in installments based on milestones achieved. The bid should include:
| Cost Component | Amount (₹) |
|---|---|
| Printing and Material | As per actual |
| Distribution | As per actual |
| Reporting | As per actual |
| Total Estimated Cost | 25,00,000 |
Payment terms:
- 30% advance upon contract signing.
- Remaining payments linked to delivery milestones.
- Final payment after successful completion and acceptance.
All financial proposals must be inclusive of applicable taxes and duties.
Additional Tender Data
Commercial Details
Tender Category
Service
Tender Value
₹25,00,000
Bid To RA
No
Item Category
Miscellaneous Works
Authority & Contact
Officer Inviting Bids
EXECUTIVE ENGINEER (O&M)DGVCL,DIVISION, DHARAMPUR
Bid Opening Authority
EXECUTIVE ENGINEER (O&M)DGVCL,DIVISION, DHARAMPUR
Address
THE EXECUTIVE ENGINEER (O&M), DAKSHIN GUJARAT VIJ COMPANY LTD., DHARAMPUR DIVISION OFFICE, RAJ MAHEL ROAD DHARAMPUR-396050.
Contact Details
BID & GeM Expert Consultancy
End-to-end support — bid preparation, GeM registration, document filing & compliance by industry experts.
Free consultation · 24h response
Documents 7
Notice of Tender.pdf
TENDER_DOCUMENT
technical Specification.pdf
TENDER_DOCUMENT
SCHEDULE B.pdf
TENDER_DOCUMENT
Document.pdf
TENDER_DOCUMENT
BANK DETAIL FROM.pdf
TENDER_DOCUMENT
Bank detail for paymnet.pdf
TENDER_DOCUMENT
2.2 Integrity Part.pdf
TENDER_DOCUMENT
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Eligibility Criteria
- ✓ Must have valid digital certificates for online bidding.
- ✓ Proven experience in utility billing or related services.
- ✓ Financial stability with minimum turnover of ₹50 lakhs in the last three years.
- ✓ Submission of required documents:
Document Description Receipt of Tender Fee Proof of fee payment EMD Receipt Proof of Earnest Money Deposit PAN Card Valid PAN document GST Registration Valid GST certificate Aadhar Card Identity proof Solvency Certificate Minimum solvency of ₹10 lakhs - Bidder must be registered and compliant with Gujarat power distribution regulations.
Bidding Process
Process Timeline
01-08-2026 11:00
01-08-2026 11:30
Required Forms
TECHNICAL
Tender Fee Form
Library-Standard
Emd Fee Form
Library-Standard
COMMERCIAL
Price Bid Form
Library-Secured
Required Documents
Stage - TECHNICAL STAGE
SCAN COPY OF RECEIPT FOR TENDER FEE/DD/RTGS
RequiredSCAN COPY OF RECEIPT FOR EMD/DD/RTGS
RequiredSCAN COPY OF PAN
RequiredSCAN COPY OF GST NO.
RequiredSCAN COPY OF AADHARCARD
RequiredSCAN COPY OF SOLVENCY CERTIFICATE
RequiredForm - Tender Fee Form
Provide any proof of Bid Processing Fee
Form - Emd Fee Form
Provide any proof of EMD Document
Frequently Asked Questions
Key insights about GUJARAT tender market
What is the deadline for bid submission?
The bid submission deadline is 23rd July 2026 at 6:00 PM. Bidders must upload all required documents before this time through the nProcure portal to be considered.
What documents are required to participate in this tender?
Participants must submit the following documents:
- Receipt of Tender Fee
- EMD Receipt
- PAN Card
- GST Registration Certificate
- Aadhar Card
- Solvency Certificate
All documents should be scanned and uploaded as per the technical specifications.
Is there any training available for online bidding?
Yes, free vendor training sessions are organized every Saturday between 4:00 PM and 5:00 PM at (n)code solutions, Ahmedabad. Bidders can attend to understand the bidding process and technical requirements better.
How will the evaluation of bids be conducted?
Bids will be evaluated based on technical competence (50%), financial proposal (30%), and compliance with technical specifications (20%). Bidders must meet minimum thresholds to qualify for the final selection.
Who can I contact for queries related to this tender?
For any clarifications, contact Executive Engineer (O&M), DGVCL Dharampur Division at [email protected] or call +91-79-40007517 during office hours. All communications should include the tender reference number.
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Documents 7
Notice of Tender.pdf
TENDER_DOCUMENT
technical Specification.pdf
TENDER_DOCUMENT
SCHEDULE B.pdf
TENDER_DOCUMENT
Document.pdf
TENDER_DOCUMENT
BANK DETAIL FROM.pdf
TENDER_DOCUMENT
Bank detail for paymnet.pdf
TENDER_DOCUMENT
2.2 Integrity Part.pdf
TENDER_DOCUMENT