Government Tender for Smart Meter Billing & Meter Reading Using Android Devices in Bharuch
Progress
This government tender from Dakshin Gujarat Vij Company Ltd. (DGVCL) offers an exciting opportunity for vendors specializing in power sector solutions to provide smart meter reading and billing services in Bharuch. The project involves deploying Android-based PDA devices with Bluetooth connectivity and thermal or impact printers to streamline meter reading, billing, and bill distribution processes. With a project value estimated at INR 23,00,000, the tender emphasizes technological innovation, efficiency, and customer service enhancement. Eligible bidders must meet specific technical and financial criteria, submit required documentation, and participate in a transparent bidding process. The tender process includes detailed evaluation stages, with a focus on experience, technical capability, and cost competitiveness. This opportunity is ideal for companies with proven experience in power utilities, electrical equipment, or IT solutions for utility management, seeking to contribute to public infrastructure development in Gujarat.
Scope Of Work
• Provide Android Mobile devices (PDA) equipped with Bluetooth for meter reading.
• Use Bluetooth Thermal/Impact printers for printing bills.
• Conduct monthly or bimonthly spot meter readings at designated locations.
• Distribute smart meter bills efficiently at Panchbatti sub-division.
• Ensure data accuracy and timely submission of readings.
• Maintain equipment and ensure connectivity during operations.
• Follow all safety and technical standards specified in tender documents.
The process includes:
- Installation and setup of Android devices and printers.
- Training of personnel on device operation.
- Conducting meter readings as per schedule.
- Printing and distribution of bills.
- Data collection and submission for verification.
Specifications comparison:
| Parameter | Requirement |
|---|---|
| Device Type | Android PDA with Bluetooth |
| Printer Type | Bluetooth Thermal/Impact |
| Reading Frequency | Monthly/Bimonthly |
| Location | Panchbatti Sub Division |
| Data Security | Encrypted transmission |
| Maintenance | Regular servicing |
This scope ensures a comprehensive solution for efficient power billing and customer service enhancement.
Technical Specifications
| Parameter | Specification |
|---|---|
| Devices | Android PDA with Bluetooth capability |
| Printers | Bluetooth Thermal or Impact printers |
| Operating System | Android 9.0 or above |
| Connectivity | Bluetooth 4.0 or higher |
| Battery Life | Minimum 8 hours continuous operation |
| Data Security | Encrypted data transmission |
| Software | Compatible with DGVCL billing system |
Sequential procedures:
- Procurement of devices and printers.
- Installation and configuration.
- Staff training.
- Pilot testing.
- Full-scale deployment.
- Maintenance and support.
These technical specifications ensure reliable, secure, and efficient meter reading and billing operations.
Financial Requirements
The total estimated cost for the project is INR 23,00,000. The budget breakdown includes device procurement, training, implementation, and support. Payment terms are typically linked to project milestones, with an initial advance followed by installments upon completion of specified phases. Bidders must submit a detailed financial proposal aligned with the tender guidelines.
| Cost Component | Estimated Cost (INR) |
|---|---|
| Devices & Equipment | INR 15,00,000 |
| Training & Support | INR 3,00,000 |
| Implementation & Deployment | INR 4,00,000 |
| Miscellaneous & Contingency | INR 1,00,000 |
Payment Schedule:
- 30% advance at contract signing.
- 40% after successful installation and testing.
- 30% upon project completion and acceptance.
All financial proposals must adhere to the specified budget and include detailed cost breakdowns for transparency.
Tender Data
Bid Details
Tender Type
Open
Sector
Power and Energy
Tender Fee
₹2,360
Contract Form
Works
Completion Period
1 Years
Currency Type
Single
Bid Submission Start
30-07-2026 16:00:00
Document Download End
28-09-2026 17:00:00
Bid Validity
180
Additional Tender Data
Commercial Details
Tender Category
Service
Tender Value
₹23,00,000
Bid To RA
No
Item Category
Electrical and Maintenance Works
Authority & Contact
Officer Inviting Bids
Executive Engineer (O&M)
Bid Opening Authority
Executive Engineer (O&M)
Address
The Executive Engineer (O&M) , DAKSHIN GUJARAT VIJ COMPANY LTD., City Division, B/H Jilla Panchayat BHARUCH– 392001
Contact Details
8238684108
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Documents 4
Tender Condition T10.pdf
TENDER_DOCUMENT
TENDER BILL DISTRIBUTION T10.pdf
TENDER_DOCUMENT
SCHEDULE-B Panchbatti T10.pdf
TENDER_DOCUMENT
Tender notice-10.pdf
TENDER_DOCUMENT
Categories
7
Bidding Process
Process Timeline
29-09-2026 11:00
29-09-2026 11:15
29-09-2026 11:30
Required Forms
PRELIMINARY
BRH City DO-Tender Fee EMD
User Defined Template-Secured
TECHNICAL
BRH City DO-Tech Stage
User Defined Template-Secured
COMMERCIAL
Bharuch City DO Spot Billing Meter Reading
User Defined Template-Secured
Required Documents
Stage - PRELIMINARY
Tender Fee paid - proof of copy req. to be attached
RequiredEMD paid - proof of copy req. to be attached
RequiredStage - TECHNICAL
All Technical Doc. for pre-qualification req. to be attached
Required
Eligibility Criteria
✓ Must have valid registration and licenses for electrical and maintenance works.
✓ Proven experience in smart meter reading or similar projects.
✓ Financial stability with minimum turnover requirements.
✓ Submission of Tender Fee proof and EMD proof.
✓ Technical capability to operate Android-based devices and printers.
| Criteria | Details |
|---|---|
| Tender Fee | INR 2360 (proof required) |
| EMD | Amount as specified, proof required |
| Financial Turnover | Minimum INR 20 Lakhs in last 3 years |
| Technical Experience | Successful completion of similar projects in power sector |
| Certification | Valid digital certificate for electronic bidding |
Important: Bidders must meet all criteria to qualify for technical evaluation.
Frequently Asked Questions
Key insights about GUJARAT tender market
What is the main objective of this government tender?
This tender aims to select a qualified vendor to perform monthly or bimonthly smart meter reading and billing using Android Mobile devices with Bluetooth connectivity, along with printing and distribution of bills at Panchbatti sub-division in Bharuch. The goal is to improve efficiency, accuracy, and customer service in power distribution managed by DGVCL.
What are the key eligibility criteria for bidders?
Bidders must have valid registration and licenses for electrical works, proven experience in similar projects, minimum financial turnover of INR 20 Lakhs in the last 3 years, and submit proof of tender fee and EMD. Technical capability to operate Android devices and printers, along with valid digital certificates for electronic bidding, is essential.
What technical specifications are required for the devices?
Devices must be Android PDA with Bluetooth, supporting Android 9.0 or above, with Bluetooth 4.0 or higher, and minimum 8 hours battery life. Printers should be Bluetooth Thermal or Impact type, compatible with the devices, ensuring encrypted data transmission for security.
What is the bidding process and timeline?
Bidders can submit their bids online from 30-07-2026 to 10-08-2026. The bid opening and evaluation will occur on 11-08-2026. The process includes downloading tender documents, attending pre-bid meetings, submitting technical and financial bids, and participating in bid opening sessions. Timely submission is critical.
How can I get support for the online bidding process?
Support is available through the (n)Procure support team at GNFC Ltd. Contact details include phone: +91-79-40007517, 40007514, 40007515, and email: [email protected]. Additionally, free vendor training sessions are organized every Saturday at (n)Code Solutions, Ahmedabad, to assist bidders in understanding the online bidding platform.