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Open Power and Energy NPROCURE

Government Tender for Smart Meter Billing & Distribution at Surendranagar Division

Bid Publish Date

23-Jun-2026, 1:30 pm

Bid End Date

04-Jul-2026, 6:00 pm

Value

₹30,00,000

Location

SURENDRANAGAR , GUJARAT
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Progress

Issue23-Jun-2026, 1:30 pm
AwardPending
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Tender Type

Open

Sector

Power and Energy

Tender Fee

₹1,475

Contract Form

Works

Completion Period

12  Months

Currency Type

Single

Categories 4

ELECTRICAL SMART METER POWER METERS ENERGY METER

This government tender from Paschim Gujarat Vij Company Limited offers an opportunity for qualified contractors to undertake smart meter billing and distribution at various consumer sites in Surendranagar. The project aims to modernize power distribution infrastructure by installing advanced smart meters that support monthly and bi-monthly billing, ensuring accurate data collection and efficient bill distribution. The tender details include scope of work, eligibility criteria, technical specifications, and deadlines, making it ideal for electrical contractors, smart metering solution providers, and energy service companies. With a total estimated value of INR 30,00,000, this open tender invites experienced firms to participate in a transparent procurement process aligned with government initiatives to promote smart grid technologies and improve consumer services in Gujarat. Bidders must meet strict technical, financial, and compliance requirements, with clear evaluation criteria and deadlines for submission and evaluation.

Scope Of Work

The scope of work for this tender includes:

  • Installation and commissioning of smart meters at designated consumer sites.
  • Monthly and bi-monthly billing for electricity consumption using smart metering technology.
  • Bill distribution to consumers via electronic or physical methods.
  • Maintenance and troubleshooting of smart meters during the contract period.
  • Data collection and reporting for billing accuracy and system performance.

The process involves:

  1. Site assessment and meter installation.
  2. Configuration and calibration of smart meters.
  3. Training of personnel for operation and maintenance.
  4. Regular data collection and bill generation.
  5. Periodic system audits and updates.
Specification Details
Meter Type Smart meters compliant with government standards
Data Transmission Secure wireless communication
Billing Frequency Monthly and bi-monthly
Maintenance Ongoing during contract period

The successful bidder must ensure compliance with all technical standards and safety regulations specified by PGVCL and relevant authorities.

Technical Specifications

The technical specifications require smart meters that adhere to government and industry standards, including secure wireless data transmission and accurate measurement capabilities. The meters should support remote data collection and have tamper-proof features. Installation must follow safety protocols, and calibration should ensure measurement accuracy within specified tolerances. The process involves:

  • Receiving and inspecting meters upon delivery.
  • Installing meters at designated locations.
  • Configuring meters for communication and data reporting.
  • Conducting functional tests to verify operation.
  • Providing training to operational staff.
Parameter Specification
Communication Protocol Wireless (GSM/3G/4G or LTE)
Power Supply 230V AC or as specified
Data Storage On-device and cloud backup
Calibration As per technical standards

Compliance with IS standards and government regulations is mandatory for all technical components.

Financial Requirements

The total estimated budget for this project is INR 30,00,000. The financial proposal should include a detailed breakdown:

Cost Component Amount (INR)
Equipment procurement 15,00,000
Installation & commissioning 8,00,000
Maintenance & support 4,00,000
Miscellaneous 3,00,000

Payment terms are as follows:

  • 30% advance upon contract signing.
  • 40% after installation and initial testing.
  • Remaining 30% upon project completion and acceptance.

Bidders must submit a detailed financial proposal aligned with these terms and ensure compliance with government financial regulations.

Additional Tender Data

Commercial Details

Tender Category

Service

Tender Value

₹30,00,000

Bid To RA

No

Item Category

Electrical Works

Authority & Contact

Officer Inviting Bids

EXECUTIVE ENGINNER

Bid Opening Authority

EXECUTIVE ENGINNER

Address

PGVCL,DIVISION OFFICE, SURENDRANAGAR

Contact Details

9925209838

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Documents 1

TENDER-NIVIDA-18-SR NO 4.pdf

TENDER_DOCUMENT

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Eligibility Criteria

  • ✓ Must have valid vendor registration with PGVCL.
  • ✓ Proven experience in smart meter installation and billing services.
  • ✓ Financial stability with audited last two years' P&L and Balance Sheet.
  • ✓ Valid GST registration and PAN card.
  • ✓ Notarized copies of P.F. & E.S.I. certificates.
  • ✓ Solvency certificate equal to 20% of the work order value.
  • ✓ Experience certificates as per Schedule B, clause A(1)(I).
  • ✓ Submission of tender fee and EMD proof.
  • ✓ Original signed tender document with company seal.
  • ✓ Address proof (light bill, Aadhar, driving license, etc.).
  • ✓ Partnership deed/MOA if applicable.
  • ✓ Certificate of authorized representative.
Financial Criteria Details
Minimum Turnover INR 10,00,000 in last two years
Solvency Certificate 20% of estimated cost (INR 6,00,000)
EMD Amount INR 30,000

Bidder must meet all criteria to qualify for technical evaluation.

Bidding Process

Process Timeline

1. TECHNICAL BID

06-07-2026 11:00

2. PRICE BID

06-07-2026 15:00

Required Forms

TECHNICAL

Tender Fee Form

Library-Standard

Required

Emd Fee Form

Library-Standard

Required

PRICE

Percentage Rate

Library-Secured

Required

Required Documents

Stage - TECHNICAL BID

1

Kindly Attach copy of Tender Fee Detail

Required
2

Kindly Attach copy of EMD Detail

Required
3

Kindly Attach copy of Notarized copy of P.F. & E.S.I. certificate.

Required
4

Kindly Attach copy of P.F No

Required
5

Kindly Attach copy of PAN Card Detail

Required
6

Kindly Attach copy of Experience certificate (as per clause no. A(1)(I) ) of schedule “B”

Required
7

Kindly Attach copy of Solvancy Certificate(20 percent of work order value)

Required
8

The original copy of the tender duly signed, stamped with company’s seal must be submitted along with the bid.

Required
9

GST REGISTARATION COPY

Required
10

Copy of address proff (Light bill/Aadhar card/Driveing licence/Election card/Passport)-Any one

Required
11

Copy of Group insurance

Required
12

Audited Copy of last two years P&L and Balance sheet (as per clause no.A (1)(II) of schedule “B”

Required
13

Mobile number

Required
14

Kindly Attach copy of VENDOR REGISTRATION NUMBER GIVEN BY PGVCL

Required
15

Samples of print outs form by HHE technical, if any work

Required
16

Partnership dead / MOA

Required
17

Certificate of the person who will represent on behalf of the tenderer firm.

Required

Form - Tender Fee Form

1

Provide any proof of Bid Processing Fee

Form - Emd Fee Form

1

Provide any proof of EMD Document

Frequently Asked Questions

Key insights about GUJARAT tender market

What is the main objective of this government tender?

This tender aims to appoint a qualified contractor for smart meter billing and bill distribution at various consumer sites under the Surendranagar Division. The project focuses on enhancing billing accuracy, improving consumer service, and supporting smart grid initiatives by installing and maintaining advanced metering infrastructure over a 12-month period.

Who is eligible to bid for this tender?

Eligible bidders must have valid vendor registration with PGVCL, proven experience in smart meter installation and billing, financial stability, and necessary certifications such as GST registration, PAN, and experience certificates. They must also submit EMD, tender fee, and relevant technical documents as specified in the eligibility criteria.

What are the key technical specifications required for the smart meters?

The smart meters must support wireless communication protocols (GSM/3G/4G/LTE), have tamper-proof features, support remote data collection, and be compliant with industry standards and government regulations. Proper calibration and installation are mandatory, with functional testing to ensure measurement accuracy.

What is the bid submission process and deadline?

Bidders should download and prepare technical and financial bids via the official portal. The bid submission deadline is 04-07-2026 at 18:00 hours. The process involves technical evaluation on 06-07-2026 at 11:00 and price bid opening on the same day at 15:00. Late submissions will be rejected.

How will the bids be evaluated and what are the criteria?

Evaluation is based on technical competence (50%), financial proposal (30%), and technical compliance (20%). Bidders must score at least 70% in technical evaluation to qualify for financial assessment. The committee considers past performance, technical standards adherence, and cost-effectiveness to select the successful bidder.

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