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Government Tender for Sound System Installation at Ambaji Festivals - Civil Works Contract

Bid Publish Date

24-Dec-2025, 11:00 am

Bid End Date

03-Feb-2026, 2:00 pm

Value

₹20,00,000

Location

BANAS KANTHA , GUJARAT

Progress

Issue24-Dec-2025, 11:00 am
AwardPending
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Tender Type

Open

Sector

Tourism

Tender Fee

₹1,062

Contract Form

Works

Completion Period

1  Years

Currency Type

Single

Categories 3

CONSTRUCTION OF MAJOR PROJECT BUILDING INFRASTRUCTURE SOUND SYSTEM

This government tender offers a unique opportunity for experienced civil contractors and audiovisual service providers to contribute to festival infrastructure development at Ambaji, Gujarat. The project involves annual sound system provision and civil works for religious and cultural festivals, excluding Bhadarvi Poonam Mela. With a budget of INR 20 lakhs, the contract spans 1 year, emphasizing quality, safety, and timely delivery. The tender process is open to qualified firms with proven experience, financial stability, and necessary certifications. Key dates include bid submission starting on 24 December 2025 and closing on 7 January 2026. Bidders are advised to review detailed technical specifications, eligibility criteria, and evaluation procedures outlined in the tender documents. This initiative aims to enhance festival experiences, promote tourism, and support local cultural events, making it an excellent opportunity for companies specializing in civil construction, sound system installation, and event infrastructure in Gujarat.

Scope Of Work

• Provision of sound systems for festivals at Ambaji, excluding Bhadarvi Poonam Mela.
• Installation, operation, and maintenance of sound equipment during festival days.
• Ensure sound quality and safety standards are met.
• Coordinate with festival organizers for timely setup and dismantling.
• Post-event cleanup and equipment removal.

  1. Pre-bid site visit to assess installation sites.
  2. Finalization of equipment specifications based on site conditions.
  3. Delivery and installation of sound systems as per approved plans.
  4. Operational support during festival days.
  5. Dismantling and site restoration post festival.
Specification Details
Power Output Minimum 10 kW per system
Equipment Type Speakers, amplifiers, microphones
Safety Standards Compliant with local regulations
Maintenance Daily checks and troubleshooting

• Bidders must submit detailed technical proposals including equipment specifications, setup plans, and safety measures.
• All equipment used must be compliant with applicable standards and safety norms.

Technical Specifications

Parameter Specification
Power Output Minimum 10 kW per sound system
Equipment Type Speakers, amplifiers, microphones, mixers
Frequency Range 20 Hz – 20 kHz
Power Supply Stable 220V AC with backup
Safety Norms Compliant with IEC standards
Installation Secure mounting with weatherproof enclosures
Operation User-friendly interface for quick setup

Sequence of procedures:

  1. Conduct site visit.
  2. Finalize technical specifications.
  3. Procure equipment.
  4. Install and test sound systems.
  5. Operate during festival.
  6. Dismantle and restore site.

Financial Requirements

The estimated total budget for this contract is INR 20,00,000. The payment will be made in installments based on project milestones:

Payment Stage Amount Conditions
Contract Signing 10% of total Upon agreement signing
Equipment Delivery 30% After installation
Mid-term Support 30% After successful operation for 6 months
Project Completion 30% Post dismantling and site cleanup

Bidders must submit a detailed financial proposal with breakdowns. All payments are subject to approval of deliverables and compliance with contractual terms.

Documents 3

BDK-12_SOUND_SYSTEMS_TENDER.pdf

TENDER_DOCUMENT

PRICE BID.pdf

TENDER_DOCUMENT

SIte visit bdk-12.pdf

TENDER_DOCUMENT

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Eligibility Criteria

  • ✓ Must have valid registration and GST registration.
  • ✓ Proven experience in installing and managing sound systems for festivals or large events.
  • ✓ Submit experience certificates and project references.
  • ✓ Financial stability with a minimum last three years' turnover of INR 50 lakhs.
  • ✓ Valid Solvency Certificate of at least 25% of the estimated contract value.
  • ✓ Provide PAN Number and last three years' audited financial statements.
  • ✓ Submit DD for Tender Fee (INR 1062) and EMD amount.
  • ✓ Site visit certificate confirming site assessment.
Criterion Requirement
Registration Valid registration certificate
Experience At least 3 similar projects in last 5 years
Financials Turnover ≥ INR 50 Lakhs annually
Documents All mandatory documents submitted
Certification Valid GST, PAN, Solvency Certificate
Site Visit Certificate from site inspection

Note: Non-compliance with eligibility criteria will disqualify the bid.

Bidding Process

Process Timeline

1. Technical Bid

09-02-2026 15:00

2. Price Bid

09-02-2026 17:00

Required Forms

Technical

Tender Fee Form

Library-Standard

Required

Emd Fee Form

Library-Standard

Required

Price

Percentage Rate

Library-Secured

Required

Required Documents

Stage - Technical Bid

1

Registration

Required
2

Experience Certificate

Required
3

GST Registration

Required
4

Solvency Certificate

Required
5

PAN Number

Required
6

Last Three Years Turn Over

Required
7

DD copy of Tender Fee

Required
8

DD copy of EMD

Required
9

Site Visit Certificate

Required

Form - Tender Fee Form

1

Provide any proof of Bid Processing Fee

Form - Emd Fee Form

1

Provide any proof of EMD Document

Frequently Asked Questions

Key insights about GUJARAT tender market

What is the primary objective of this government tender?

This tender aims to select qualified contractors for providing sound systems and related civil works during festivals at Ambaji, Gujarat. The goal is to ensure high-quality audio infrastructure for cultural and religious events, enhancing visitor experience and festival ambiance.

Who can participate in this tender?

Eligible bidders include companies with experience in sound system installation, civil works contractors, event management firms, and audiovisual service providers. Bidders must meet all eligibility criteria such as registration, experience, financial stability, and certifications as specified in the tender documents.

What are the key dates and deadlines for submission?

Bid submissions open on 24-12-2025 at 11:00 AM and close on 07-01-2026 at 2:00 PM. The technical evaluation will be conducted on 15-01-2026, with price bid opening scheduled for the same day at 5:00 PM. Ensure all documents are submitted before the deadline to avoid disqualification.

What technical specifications are required for the sound systems?

The sound systems must have a minimum power output of 10 kW, include speakers, amplifiers, microphones, and mixers. Equipment should be weatherproof, compliant with IEC standards, and capable of delivering clear, high-quality sound suitable for large festival gatherings. Installation must prioritize safety and ease of operation.

How is the evaluation process conducted?

Bids are evaluated based on technical competence, experience, financial proposals, and past performance. The technical score accounts for 50%, while cost accounts for 30%. Bidders must meet minimum qualifying marks of 60% in technical evaluation. The highest-scoring bid will be selected for contract award.