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Active Open State Governments & UT NPROCURE

Government Tender for Supplying and Providing Spare Parts for Pumps & Motors at Matpur and Kalyana Pumping Station

Bid Publish Date

18-Jul-2026, 2:30 pm

Bid End Date

10-Aug-2026, 6:30 am

Value

₹1,47,34,875

Location

GANDHINAGAR , GUJARAT
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Progress

Issue18-Jul-2026, 2:30 pm
AwardPending
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Tender Type

Open

Sector

State Governments & UT

Tender Fee

₹3,600

Contract Form

Works

Completion Period

9  Months

Currency Type

Single

Categories 9

AGITATORS WATERING FACILITY PUMPS MACHINE SPARE PART DRINKING WATER SUPPLY WATER TRANSMISSION TURBINE PUMPS WATER STORAGE AND SUPPLY PUMPING STATION

This government tender offers a significant opportunity for suppliers specializing in pumps, motors, and spare parts to collaborate with the Gujarat government on the Sujlam Suflam Yojana project. The project involves supplying and providing spare parts for pumps and motors at key water pumping stations, including Matpur and Kalyana. With a total estimated value of approximately ₹1.47 crore, the tender emphasizes quality, timely delivery within 9 months, and strict adherence to eligibility criteria. Bidders must submit their proposals electronically through the NProcure portal, ensuring compliance with technical and financial specifications. The tender process includes detailed evaluation stages, with deadlines and documentation requirements clearly outlined. This opportunity is ideal for experienced contractors and suppliers seeking long-term partnerships in water infrastructure development, contributing to sustainable water management initiatives in Gujarat.

Scope Of Work

The scope of work involves supplying and providing spare parts for pumps and motors at the designated pumping stations. Key deliverables include:

  • Supply of high-quality spare parts as specified in the tender documents.
  • Installation and commissioning support, if required.
  • Ensuring timely delivery within the stipulated completion period.

The process involves:

  1. Reviewing tender documents and specifications.
  2. Preparing and submitting electronic bids through the NProcure portal.
  3. Complying with all eligibility and technical requirements.
  4. Participating in bid opening and evaluation processes.
  5. Executing the supply contract upon award, ensuring quality standards.
Specification Details
Pump Parts Compatible with specified models
Motor Components Meets IS standards
Delivery Schedule Within 9 months from contract signing
Quality Standards As per IS/ISO norms

Bidder must ensure all supplies meet the technical specifications outlined in the tender documents and adhere to the delivery timelines to avoid penalties.

Technical Specifications

Technical specifications include:

Item Specification
Pumps Suitable for water pumping stations, compliant with IS standards
Motors Rated voltage, power, and efficiency as per project requirements
Spare Parts Compatible with existing pump and motor models, durable, corrosion-resistant

The process involves:

  • Reviewing detailed technical documents.
  • Ensuring all supplied parts meet specified standards.
  • Conducting quality checks prior to delivery.
  • Maintaining documentation for compliance and traceability.

Financial Requirements

The estimated contract value is approximately ₹14,73,487.50. The payment will be made in accordance with the terms specified in the contract, typically after delivery and acceptance of supplies. The bid must include a detailed cost breakdown, including unit prices, taxes, and delivery charges. Payment terms generally involve:

  • 30% advance payment upon contract signing.
  • 70% after successful delivery and inspection.

Bidders should prepare their financial proposals accordingly, ensuring compliance with the tender's financial criteria and submitting all required financial documents, including turnover certificates and bid security.

Additional Tender Data

Commercial Details

Tender Category

Service

Tender Value

₹1,47,34,875

Bid To RA

No

Item Category

Pumps/Motors

Authority & Contact

Officer Inviting Bids

Superintending Engineer, Sujalam Sufalam Circle-1, Gandhinagar

Bid Opening Authority

Superintending Engineer, Sujalam Sufalam Circle-1, Gandhinagar

Address

SWDC Building, Sector-8, Gandhinagar-382007

Contact Details

[email protected]

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Documents 4

1. NIT- Supplying and Providing Spare Parts.pdf

TENDER_DOCUMENT

02.Final SBD Matpur and Kalyana Pump Repair.pdf

TENDER_DOCUMENT

04. Schedule-B.pdf

TENDER_DOCUMENT

notice no 05 of 2026 2027.pdf

TENDER_DOCUMENT

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Eligibility Criteria

  • ✓ Must have valid registration certificates including GST and PAN.
  • ✓ Proven experience in supplying pumps and motor spare parts.
  • ✓ Demonstrated financial stability with turnover certificates for the last five years.
  • ✓ Must submit bid security/EMD or valid exemption certificate.
  • ✓ Authorized Power of Attorney for signing bids.
  • ✓ Comply with all documentation requirements such as work experience certificates, affidavits, and litigation history.
Qualification Requirement Minimum Criteria
Registration Certificate Valid and current
Turnover Minimum specified in the financial criteria table
Experience At least 3 years in relevant supply contracts
Bid Security As specified in tender documents
Technical Capability Proven track record with references

Bidders must meet all eligibility conditions to qualify for the tender process.

Bidding Process

Process Timeline

1. Preliminary Stage

10-08-2026 12:05

2. Commercial Stage

18-08-2026 12:10

Required Forms

Preliminary

Tender Fee Form

Library-Standard

Required

Emd Fee Form

Library-Standard

Required

Commercial

Percentage Rate

Library-Secured

Required

Required Documents

Stage - Preliminary Stage

1

Bid Document Fee/Tender Fee

Required
2

Bid Security/EMD or Valid EMD Exemption Certificate of Appropriate Class of Registration of Approved Contractors

Required
3

Pan Card

Required
4

Registration certificate of appropriate class.

Required
5

GST Registration Number and pan card

Required
6

Work experience certificates as per Clause 4.5.3

Required
7

Power of Attorney –A power of attorney duly authorized by a notary public, if power is delegated for signing the bid persons other than applicant.

Required
8

Turnover Certificate by CA of the last five years as per clause 4.5

Required
9

Other Documents as per SBD Affidavit on Rs. 300 Stamp, Litigation history, Undertaking for 25 Percentage Investment, Undertaking for Bid Validity

Required

Frequently Asked Questions

Key insights about GUJARAT tender market

What is the deadline for bid submission?

The bid submission deadline is August 10, 2026, at 12:00 PM. Bidders must ensure their proposals are submitted electronically via the NProcure portal before this time to avoid disqualification.

What documents are required to participate in this tender?

Bidders must submit the following documents:

  • Valid Bid Document Fee/Tender Fee receipt
  • Bid Security/EMD or exemption certificate
  • PAN Card and GST Registration
  • Registration certificate of appropriate class
  • Work experience certificates
  • Power of Attorney (if applicable)
  • Turnover certificates for last five years
  • Affidavits, litigation history, and undertaking documents

All documents should be uploaded electronically as per the tender guidelines.

How can I participate in the online bidding process?

Participants must procure a valid Digital Certificate as per the IT Act-2000, which is essential for signing electronic bids. Bidders should register on the NProcure portal, attend the vendor training sessions, and follow the step-by-step process outlined in the tender documents to submit their bids electronically before the deadline.

What is the scope of work covered in this tender?

The scope includes supplying high-quality spare parts for pumps and motors at the specified pumping stations, ensuring timely delivery within 9 months, and providing installation support if required. The supplies must meet technical standards outlined in the tender documents, and bidders should ensure compliance with all specifications for successful contract execution.

Who is the contact for clarifications regarding this tender?

All inquiries should be directed to Superintending Engineer, Sujalam Sufalam Circle-1, Gandhinagar via email at [email protected]. Support is available during official working hours, and bidders are encouraged to clarify any doubts before submitting their proposals.

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