Government Tender for Spot & Bi-Monthly Billing at Dwarka Rural Sub-Division
Bid Publish Date
29-Sep-2026, 11:30 am
Bid End Date
27-Oct-2026, 11:30 am
Value
₹30,00,000
Location
Progress
This government tender offers a valuable opportunity for electrical service providers to participate in spot monthly and bi-monthly billing projects at the Dwarka Rural Sub-Division. Managed by Paschim Gujarat Vij Company Limited, the project aims to enhance power distribution efficiency and customer billing accuracy within the Gujarat power sector. Bidders must meet specific eligibility criteria, including experience in electrical projects, financial stability, and proper documentation. The tender involves comprehensive technical and financial submissions, with evaluation based on capability, experience, and cost competitiveness. The project has an estimated value of INR 30 lakh and a completion period of 1 year, making it an ideal opportunity for electrical contractors, billing solution providers, and utility service companies seeking government contracts in Gujarat. Ensure timely bid submission and compliance with all technical and procedural requirements to secure this contract and contribute to public utility infrastructure development.
Scope Of Work
The scope of work includes:
- Implementing spot monthly and bi-monthly billing at the designated site.
- Ensuring accurate meter reading, data collection, and billing generation.
- Maintaining billing records and reporting to the department.
- Coordinating with the division office for billing adjustments and customer queries.
The process involves:
- Meter Data Collection: Regular collection of meter readings from consumers.
- Data Verification: Cross-checking meter data for accuracy.
- Bill Generation: Preparing bills based on verified data.
- Bill Dispatch: Sending bills to consumers electronically.
- Payment Collection & Reconciliation: Managing payments and reconciling accounts.
Key deliverables include:
| Deliverable | Description |
|---|---|
| Meter Reading Reports | Weekly/monthly reports of meter readings |
| Billing Statements | Accurate bills generated and dispatched |
| Payment Records | Documentation of payments received |
| Customer Service Reports | Handling consumer inquiries and complaints |
The contractor must ensure compliance with all applicable standards and regulations, including timely reporting and data security protocols.
Technical Specifications
The contractor must utilize standard digital meters capable of remote reading and data transmission. Technical parameters include:
| Parameter | Specification |
|---|---|
| Meter Type | Digital, Remote Readable |
| Data Transmission | GSM/Internet-based |
| Accuracy | Class 1.0 |
| Power Supply | 230V AC |
| Backup | Battery backup for data retention |
Procedures:
- Install meters at designated locations.
- Configure meters for remote data transmission.
- Conduct calibration and testing.
- Integrate billing software with meter data.
- Regularly update and maintain hardware and software components.
All technical equipment must meet the standards specified in the tender document ET 14626C.pdf, available for download.
Financial Requirements
The estimated project cost is INR 30,00,000. The financial proposal should include:
| Cost Component | Amount (INR) |
|---|---|
| Material & Equipment | To be quoted |
| Labor & Services | To be quoted |
| Miscellaneous Expenses | To be quoted |
| Total Estimated Cost | 30,00,000 |
Payment terms:
- 30% advance upon contract signing.
- 40% after installation and testing.
- 30% upon successful completion and acceptance.
- Payments will be made through bank transfer on submission of invoices and compliance documents.
Tender Data
Bid Details
Tender Type
Open
Sector
Power and Energy
Tender Fee
₹1,475
Contract Form
Works
Completion Period
1 Years
Currency Type
Single
Bid Submission Start
29-09-2026 17:00:00
Document Download End
27-10-2026 17:00:00
Bid Validity
90
Additional Tender Data
Commercial Details
Tender Category
Service
Tender Value
₹30,00,000
Bid To RA
No
Item Category
Electrical
Authority & Contact
Officer Inviting Bids
EXECUTIVE ENGINEER
Bid Opening Authority
EXECUTIVE ENGINEER
Address
DEVBHUMI DWARKA PGVCL
Contact Details
7567109172
BID & GeM Expert Consultancy
End-to-end support — bid preparation, GeM registration, document filing & compliance by industry experts.
Free consultation · 24h response
Documents 1
ET 14626C.pdf
TENDER_DOCUMENT
Categories
1
Bidding Process
Process Timeline
27-10-2026 17:15
27-10-2026 17:30
Required Forms
TECHNICAL
TECHNICAL SPECIFICATION
User Defined Template-Standard
Tender Fee Form
Library-Standard
Emd Fee Form
Library-Standard
PRICE
Percentage Rate
Library-Secured
Required Documents
Stage - TECHNICAL BID
GROUP INSURANCE
RequiredEXPERIENCE CERTIFICATE
RequiredSOLVENCY CERTIFICATE
RequiredSHOPACT CERTIFICATE
RequiredEMD AND TENDER FEE PHOTO COPY
RequiredVENDOR REGISTRATION CERTIFICATE
RequiredForm - Tender Fee Form
Provide any proof of Bid Processing Fee
Form - Emd Fee Form
Provide any proof of EMD Document
Stage - PRICE BID
EMD TENDER FEE RECEIPT PHOTO COPY
RequiredForm - Percentage Rate
PRICE BID RATE
Required🤖 AI-Powered Bidder Prediction
Discover companies most likely to bid on this tender
Eligibility Criteria
✓ Must have valid vendor registration certificates.
✓ Proven experience in electrical billing and power distribution projects.
✓ Submit experience certificates demonstrating successful project completion.
✓ Provide solvency certificates showing financial stability.
✓ Submit shop act certificates and EMD (Earnest Money Deposit) along with tender fee receipts.
| Qualification Criteria | Minimum Requirement |
|---|---|
| Vendor Registration | Valid registration certificate |
| Experience | At least 2 similar projects completed in last 3 years |
| Financial Solvency | Solvency certificate of minimum INR 10 lakh |
| Technical Capability | Demonstrated ability to handle electrical billing projects |
| Documentation | Complete submission of all required documents as per tender guidelines |
Frequently Asked Questions
Key insights about GUJARAT tender market
What is the deadline for bid submission?
The bid submission deadline is 07-10-2026 at 17:00. Bidders must upload all required documents before this time to be considered.
What documents are required for technical bid submission?
The technical bid must include:
- Group Insurance Certificate
- Experience Certificates of similar projects
- Solvency Certificate
- Shop Act Certificate
- EMD and Tender Fee photocopies
- Vendor Registration Certificate
All documents must be valid and submitted in the prescribed format.
How will the evaluation process be conducted?
The evaluation involves technical assessment on 07-10-2026 at 17:15, followed by financial evaluation at 17:30. Bids are scored based on technical capability, experience, and cost. Minimum qualifying marks are 70% overall.
Can I participate without a Digital Certificate?
No, a valid Digital Certificate is mandatory for signing bids electronically. Certificates can be obtained from licensed Certifying Authorities, and free training is available at the vendor training camp.
Where can I download the tender documents?
Tender documents are available free of cost on the official procurement portal. Visit the website, search for tender ET-146/2026, and download the relevant files before the deadline.