Government Tender for Monthly/Bi-Monthly Spot Billing System Using Android Devices in Vapi, Gujarat
Progress
This government tender from Dakshin Gujarat Vij Company Ltd. (DGVCL) offers a unique opportunity for vendors specializing in power utility solutions and mobile billing systems. The project involves deploying Android-based PDA devices for monthly and bi-monthly spot billing in Vapi, Gujarat, covering Vapi Rural Division, Vapi Town, and Udwada Sdn. The initiative aims to modernize billing processes, improve accuracy, and enhance customer service. Bidders must meet specific technical and financial criteria, submit proposals online, and adhere to strict deadlines. The estimated project value is approximately INR 23.54 lakh, with a 12-month completion period. This tender is ideal for companies experienced in electrical works, IT deployment, and utility solutions, seeking to collaborate with a leading government power utility. Participation involves detailed technical and financial submissions, with evaluation based on experience, cost, and compliance with specifications. The process emphasizes transparency, security, and efficiency, making it a strategic opportunity for innovative vendors in the power and energy sector.
Scope Of Work
• Deploy Android mobile devices (PDA) for spot billing at designated locations in Vapi Rural, Vapi Town, and Udwada Sdn.
• Ensure seamless integration of billing data with existing systems.
• Provide hardware setup, configuration, and calibration.
• Conduct training sessions for field staff on device operation.
• Maintain and support devices throughout the contract period.
• Generate accurate monthly and bi-monthly bills as per government standards.
The process involves:
- Site assessment and planning to determine device deployment points.
- Procurement and configuration of Android PDA devices.
- Installation and testing at designated locations.
- Training for field personnel.
- Monitoring and maintenance during the contract period.
- Data collection and reporting to ensure billing accuracy.
| Specification | Details |
|---|---|
| Device Type | Android PDA with GPS and camera |
| Connectivity | 4G/3G/Wi-Fi |
| Battery Life | Minimum 8 hours |
| Data Security | Encrypted transmission |
| Support Period | 12 months |
Bidder must ensure compliance with all technical standards and provide post-deployment support as specified in tender documents.
Technical Specifications
| Parameter | Specification |
|---|---|
| Device Type | Android PDA with GPS and camera |
| Operating System | Android 10 or higher |
| Connectivity | 4G LTE, Wi-Fi, Bluetooth |
| Battery Capacity | Minimum 3000mAh |
| Data Security | AES 256-bit encryption |
| Support Duration | 12 months from deployment |
Sequential procedures include:
- Procurement of devices.
- Configuration and testing.
- Deployment at specified locations.
- Staff training.
- Ongoing maintenance and support.
All devices must adhere to the specifications listed and be capable of seamless integration with existing billing infrastructure.
Financial Requirements
The total estimated cost for the project is INR 23,54,520, which includes hardware, software, deployment, training, and support. Payment will be made in installments based on project milestones:
| Payment Milestone | Percentage of Total Cost | Description |
|---|---|---|
| Contract Signing | 20% | Upon agreement signing and initial setup |
| Deployment Completion | 50% | After successful deployment and testing |
| Final Acceptance | 30% | Post-training and support confirmation |
Bidders must submit detailed cost breakdowns in their proposals, including hardware costs, software licenses, deployment charges, training, and maintenance fees. All financial proposals should align with the tender guidelines and include applicable taxes and duties.
Tender Data
Bid Details
Tender Type
Open
Sector
Power and Energy
Tender Fee
₹3,540
Contract Form
Works
Completion Period
12 Months
Currency Type
Single
Bid Submission Start
25-06-2026 18:00:00
Document Download End
17-09-2026 18:00:00
Bid Validity
180
Additional Tender Data
Commercial Details
Tender Category
Service
Tender Value
₹23,54,520
Bid To RA
No
Item Category
Miscellaneous Works
Authority & Contact
Officer Inviting Bids
EXECUTIVE ENGINEER,VAPI R DN
Bid Opening Authority
PARIMAL MAGANBHAI PATEL
Address
BALITHA
Contact Details
9879200764
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Documents 7
2.2 Integrity Part.pdf
TENDER_DOCUMENT
bank detail for Payment.pdf
TENDER_DOCUMENT
Document.pdf
TENDER_DOCUMENT
SCHEDULE B.pdf
TENDER_DOCUMENT
technical meter reading.pdf
TENDER_DOCUMENT
tender shedule B 14.10.2025.pdf
TENDER_DOCUMENT
Notice Inviting Tender 2.pdf
TENDER_DOCUMENT
Categories
1
Bidding Process
Process Timeline
18-09-2026 18:00
18-09-2026 18:01
Required Forms
TECHNICAL
Tender Fee Form
Library-Standard
Emd Fee Form
Library-Standard
COMMERCIAL
the work of monthly / bi-monthly spot billing system using android mobile devices (PDA) for Vapi Rural sdn,, Vapi Town sdn,, Udwada Sdn under Vapi Rural Division under Valsad (O &M) Circle. (Cycle-1,3
User Defined Template-Secured
Required Documents
Stage - TECHNICAL
As per tender Documents
RequiredAs per tender Documents
RequiredAs per tender Documents
RequiredAs per tender Documents
RequiredAs per tender Documents
RequiredAs per tender Documents
RequiredAs per tender Documents
RequiredAs per tender Documents
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RequiredAs per tender Documents
RequiredForm - Tender Fee Form
Provide any proof of Bid Processing Fee
Form - Emd Fee Form
Provide any proof of EMD Document
Eligibility Criteria
✓ Must have valid technical and financial credentials as per tender requirements.
✓ Proven experience in deploying mobile billing or similar systems in government or utility sectors.
✓ Must possess valid Digital Certificate (Class-III) for electronic submission.
✓ Demonstrate financial stability with minimum turnover of INR 10 lakh in the last fiscal year.
✓ Submit all required technical documents listed in the tender, including past project references.
| Qualification Criteria | Minimum Requirement |
|---|---|
| Experience | At least 2 similar projects in the last 3 years |
| Financial Turnover | INR 10 lakh in last fiscal year |
| Certification | Valid Digital Certificate for e-bidding |
| Technical Capability | Ability to deploy Android-based billing solutions |
| Legal Compliance | Valid registration and GST registration |
Bidders must meet all eligibility criteria to qualify for technical evaluation.
Frequently Asked Questions
Key insights about GUJARAT tender market
What is the main objective of this government tender?
This tender aims to implement a monthly and bi-monthly spot billing system using Android mobile devices (PDA) for power distribution in Vapi Rural Division, Gujarat. The goal is to streamline billing processes, improve accuracy, and enhance service delivery for consumers in Vapi, Valsad district. The project involves deploying hardware, integrating with existing systems, and providing ongoing support to ensure efficient billing operations.
Who is eligible to participate in this tender?
Eligible bidders must have proven experience in deploying mobile billing solutions or similar projects within the power or utility sectors. They should possess a valid Digital Certificate (Class-III) for secure e-bidding, demonstrate a minimum financial turnover of INR 10 lakh in the last fiscal year, and submit all required technical and financial documents as specified in the tender. Experience in government projects will be an added advantage.
What are the key technical specifications for the devices?
The devices must be Android PDA with GPS and camera, supporting 4G LTE, Wi-Fi, and Bluetooth connectivity. They should have a minimum 3000mAh battery, support AES 256-bit encryption for data security, and be capable of seamless integration with existing billing systems. The devices should operate on Android 10 or higher and support ongoing maintenance for 12 months post-deployment.
What is the bidding process and timeline?
The process involves registration, downloading tender documents, attending pre-bid meetings, submitting bids electronically, and evaluation. The key dates include the bid submission deadline on 03-07-2026, technical evaluation on 04-07-2026 at 18:00, and financial bid opening on 04-07-2026 at 18:01. Bidders must strictly adhere to these deadlines for successful participation.
How will the bids be evaluated?
Bids will be assessed based on technical competence (50%), cost competitiveness (30%), compliance with specifications (10%), and past project performance (10%). A minimum technical score of 70% is required to qualify for financial evaluation. The evaluation emphasizes technical robustness, experience, and cost-effectiveness to ensure the best value for the government.