Government Tender for Spot Billing & Meter Reading Work at Gondal Division Gujarat
Progress
This government tender offers an exclusive opportunity for electrical contractors and service providers to undertake Spot Billing and Meter Reading Work across various subdivisions under the Gondal Division in Gujarat. Managed by Paschim Gujarat Vij Company Limited (PGVCL), the project aims to streamline electricity billing operations, improve accuracy, and ensure timely service delivery. The tender involves comprehensive electrical works, including meter reading, billing data management, and reporting, with a project duration of 365 days. Bidders must meet strict eligibility criteria, including valid licenses, experience, and financial stability, to qualify. The process is conducted electronically via the NProcure portal, with a focus on transparency and efficiency. The estimated project value is INR 15,00,000, and the bid validity period is 90 days. This tender is ideal for companies specializing in electrical infrastructure, utility services, and government projects within Gujarat, offering a significant opportunity to collaborate with PGVCL and contribute to the state's power distribution improvements.
Scope Of Work
The scope of work includes:
- Conducting meter reading at designated locations across various subdivisions.
- Preparing and submitting accurate billing data based on meter readings.
- Ensuring timely completion of meter reading and billing activities.
- Maintaining records of meter readings and billing reports.
- Coordinating with PGVCL officials for smooth operations.
The process involves:
- Initial site survey and preparation.
- Deployment of trained personnel for meter reading.
- Data collection and verification.
- Billing preparation and submission.
- Periodic reporting and compliance checks.
| Key Deliverables | Specifications |
|---|---|
| Meter Reading | Accurate readings at all locations |
| Billing Data | Error-free, timely submissions |
| Reports | Weekly and monthly progress reports |
| Compliance | Adherence to safety and operational standards |
The contractor must ensure all activities comply with applicable electrical safety standards and PGVCL guidelines.
Technical Specifications
The technical specifications include:
| Parameter | Requirement |
|---|---|
| Power Supply | 230V AC, 50Hz |
| Meter Type | Digital/Analog as per PGVCL standards |
| Data Transmission | Secure and reliable data transfer methods |
| Reading Accuracy | ±1% |
| Reporting Format | Standardized digital reports |
Sequential process:
- Preparation of meter reading kits.
- Training personnel on meter reading procedures.
- Deployment at sites.
- Data collection and validation.
- Reporting and submission.
All technical activities must comply with PGVCL electrical standards and safety protocols.
Financial Requirements
The project has an estimated cost of INR 15,00,000. The financial bid should include a detailed breakdown:
| Cost Component | Amount (INR) |
|---|---|
| Material & Equipment | Included |
| Labor Charges | Included |
| Transportation | Included |
| Miscellaneous Expenses | Included |
Payment will be made in installments based on milestones achieved:
- 30% on contract signing
- 40% on mid-term completion
- 30% on final delivery and approval
All payments are subject to submission of valid invoices and completion certificates as per PGVCL norms.
Tender Data
Bid Details
Tender Type
Open
Sector
State Governments & UT
Tender Fee
₹1,180
Contract Form
Works
Completion Period
365 Days
Currency Type
Single
Bid Submission Start
14-08-2026 13:00:00
Document Download End
24-08-2026 18:00:00
Bid Validity
90 Days
Additional Tender Data
Commercial Details
Tender Category
Service
Tender Value
₹15,00,000
Bid To RA
No
Item Category
Electrical Works
Authority & Contact
Officer Inviting Bids
PGVCL DIVISION OFFICE
Bid Opening Authority
EXECUTIVE ENGINEER
Address
PGVCL DIVISION OFFICE, OLD POWER HOUSE, STATION PLOT, GONDAL
Contact Details
BID & GeM Expert Consultancy
End-to-end support — bid preparation, GeM registration, document filing & compliance by industry experts.
Free consultation · 24h response
Documents 3
Tender_31 (2026-27).pdf
TENDER_DOCUMENT
03. non criminal affidevit (IF REQUIRED).pdf
TENDER_DOCUMENT
3. DECLARATION-OF-EMPLOYEE.PDF
TENDER_DOCUMENT
Categories
4
Bidding Process
Process Timeline
25-08-2026 10:30
25-08-2026 10:45
Required Forms
PRILIMINARY
Tender Fee Form
Library-Standard
Emd Fee Form
Library-Standard
E-MAIL ID & PHONE NO.
User Defined Template-Secured
COMMERCIAL
Percentage Rate
Library-Secured
Required Documents
Stage - PRILIMINARY
Notarized copy of PAN CARD
RequiredNotarized copy of PF and ESI certificate
RequiredNotarized copy of GST Registration No
RequiredExperience certificate as per clause no A 1 I of schedule B
RequiredThe original copy of the tender duly signed stamped
RequiredBank solvancy certificate
RequiredAudited Copy of last two years PL and Balance sheet
RequiredLABOUR AND ELECTRICAL LICENSE
RequiredPartnership dead MOA
RequiredCertificate of the person who will represent on behalf of the tenderer firm
RequiredINSURANCE POLICY
RequiredDECLARATION FORM
RequiredNON CRIMINAL AFFIDAVIT
RequiredVENDOR REGISTRATION DETAIL
RequiredELECTRICAL LICENSE
RequiredForm - Tender Fee Form
Provide any proof of Bid Processing Fee
Form - Emd Fee Form
Provide any proof of EMD Document
Form - E-MAIL ID & PHONE NO.
ENTER ALL DETAILS MANDATORY
RequiredStage - COMMERCIAL
attached all necessary document here.
RequiredForm - Percentage Rate
attached all necessary document here.
Required
Eligibility Criteria
✓ Must have valid Electrical License and Labour & Electrical License.
✓ Notarized copy of PAN Card, GST Registration, PF and ESI certificates.
✓ Experience in similar electrical billing and meter reading projects, supported by experience certificates.
✓ Financial stability demonstrated through audited last two years' Profit & Loss statements and Balance Sheets.
✓ Submission of Bank solvency certificate.
✓ Submission of Partnership Deed or MOA if applicable.
✓ Valid Insurance Policy covering the scope of work.
✓ Non-criminal affidavit and Declaration Form.
| Financial Criteria | Details |
|---|---|
| Minimum Turnover | INR 10,00,000 in last 2 years |
| Solvency Margin | As per PGVCL norms |
| Experience | Minimum 2 years in electrical billing projects |
Bidders must meet all eligibility criteria to qualify.
Frequently Asked Questions
Key insights about GUJARAT tender market
What is the deadline for bid submission for this tender?
The bid submission deadline is 24th August 2026 at 6:00 PM. Bidders must upload their complete bids before this time via the NProcure portal. Late submissions will not be accepted under any circumstances.
What are the key eligibility criteria to participate in this tender?
Eligible bidders must possess valid electrical licenses, GST registration, PAN card, and relevant experience certificates. Financial stability is mandatory, supported by audited financial statements and bank solvency certificates. All required documents must be notarized and submitted as per the tender guidelines.
How can I access the tender documents and training?
Tender documents are available for free download from the NProcure portal. Free training sessions are organized every Saturday at (n)Code Solutions, GNFC Ltd., Ahmedabad. Bidders are encouraged to attend to understand the online bidding process and document submission procedures.
What is the scope of work involved in this tender?
The scope includes meter reading, billing data preparation, reporting, and coordination with PGVCL officials across various subdivisions. The work must be completed within 365 days, ensuring accuracy, safety, and compliance with PGVCL standards.
What are the evaluation criteria for selecting the successful bidder?
Evaluation is based on eligibility and experience (30%), technical approach (30%), and financial bid (40%). Bidders must meet minimum thresholds in each category, with the highest total score winning the contract. Factors such as past performance and bid price are considered.