Government Tender for Spot Monthly/Bi-Monthly Billing at Dwarka Power Sub-Division
Bid Publish Date
29-Sep-2026, 11:30 am
Bid End Date
27-Oct-2026, 11:30 am
Value
₹30,00,000
Location
Progress
This government tender offers a unique opportunity for electrical service providers to participate in spot monthly and bi-monthly billing at the Dwarka power division under PGVCL. Managed by Paschim Gujarat Vij Company Limited, this project aims to improve billing efficiency and customer service in the Devbhoomi Dwarka region. The tender involves comprehensive technical, financial, and administrative processes, with a project value estimated at INR 3 million. Bidders must meet strict eligibility criteria, including experience, certification, and financial stability, to qualify. The procurement is conducted electronically, ensuring transparency and ease of participation for qualified contractors and power service providers. Successful bidders will be responsible for implementing billing solutions, maintaining records, and ensuring compliance with government standards. This is a strategic opportunity for companies specializing in power sector services to collaborate with a leading government utility and enhance power distribution infrastructure in Gujarat.
Scope Of Work
The scope of work involves the following key activities:
- Implementation of spot monthly and bi-monthly billing at the designated site.
- Ensuring accurate and timely generation of consumer bills.
- Maintenance of billing records and data management.
- Coordination with the power division for seamless billing operations.
- Adherence to all technical and safety standards specified by PGVCL.
The process includes:
- Receiving consumer data from the division.
- Processing data using approved billing software.
- Generating bills as per the prescribed cycle.
- Dispatching bills to consumers.
- Collecting payments and updating records.
- Reporting and documentation as per government norms.
Key deliverables include:
- Fully operational billing system at the site.
- Monthly reports on billing and collections.
- Compliance with all statutory and contractual obligations.
| Specification | Details |
|---|---|
| Completion Period | 1 Year |
| Estimated Cost | 3,000,000 INR |
| Location | Devbhoomi Dwarka |
| Contact | Executive Engineer, PGVCL |
Bidders must ensure the availability of required infrastructure and technical capacity to execute the scope effectively.
Technical Specifications
The technical specifications include:
- Use of approved billing software compatible with PGVCL systems.
- Hardware infrastructure capable of handling consumer data securely.
- Compliance with government standards for data security and privacy.
- Technical procedures:
- Data collection from the division.
- Data validation and processing.
- Generation of accurate bills.
- Dispatch and collection process.
- Regular reporting and record maintenance.
| Parameter | Specification |
|---|---|
| Software Compatibility | Must integrate with PGVCL systems |
| Data Security | Must comply with IT security standards |
| Hardware | Servers, printers, and networking equipment as per technical guidelines |
| Backup & Recovery | Regular backups with disaster recovery plans |
Bidder must demonstrate technical capacity through documentation and prior project experience.
Financial Requirements
The estimated project cost is approximately 3,000,000 INR. Bidders are required to submit financial proposals based on the percentage rate or fixed rate as per tender documents. Payment will be made in installments linked to project milestones, including:
- Initial mobilization fee.
- Progress payments based on work completed.
- Final payment upon successful completion and acceptance.
| Cost Component | Amount (INR) |
|---|---|
| Total Estimated Cost | 3,000,000 |
| Tender Fee | 1475 INR (non-refundable) |
| EMD | As specified in tender |
All financial proposals must be inclusive of applicable taxes and conform to the format prescribed in the tender documents.
Tender Data
Bid Details
Tender Type
Open
Sector
Power and Energy
Tender Fee
₹1,475
Contract Form
Works
Completion Period
1 Years
Currency Type
Single
Bid Submission Start
29-09-2026 17:00:00
Document Download End
27-10-2026 17:00:00
Bid Validity
90
Additional Tender Data
Commercial Details
Tender Category
Service
Tender Value
₹30,00,000
Bid To RA
No
Item Category
Electrical
Authority & Contact
Officer Inviting Bids
EXECUTIVE ENGINEER
Bid Opening Authority
EXECUTIVE ENGINEER
Address
DEVBHUMI DWARKA PGVCL
Contact Details
7567109172
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Documents 1
ET 14326C (2).pdf
TENDER_DOCUMENT
Categories
1
Bidding Process
Process Timeline
27-10-2026 17:15
27-10-2026 17:30
Required Forms
TECHNICAL
TECHNICAL SPECIFICATION
User Defined Template-Standard
Tender Fee Form
Library-Standard
Emd Fee Form
Library-Standard
PRICE
Percentage Rate
Library-Secured
Required Documents
Stage - TECHNICAL BID
GROUP INSURANCE
RequiredEXPERIENCE CERTIFICATE
RequiredSOLVENCY CERTIFICATE
RequiredSHOPACT CERTIFICATE
RequiredEMD AND TENDER FEE PHOTO COPY
RequiredVENDOR REGISTRATION CERTIFICATE
RequiredForm - Tender Fee Form
Provide any proof of Bid Processing Fee
Form - Emd Fee Form
Provide any proof of EMD Document
Stage - PRICE BID
EMD TENDER FEE RECEIPT PHOTO COPY
RequiredForm - Percentage Rate
PRICE BID RATE
Required🤖 AI-Powered Bidder Prediction
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Eligibility Criteria
Bidders must fulfill the following eligibility criteria:
- ✓ Must have valid Vendor Registration Certificate.
- ✓ Must submit Experience Certificates demonstrating relevant past projects.
- ✓ Must provide Solvency Certificate confirming financial stability.
- ✓ Must possess Shop Act Certificate.
- ✓ Must submit EMD and Tender Fee photocopies.
- ✓ Must have Group Insurance coverage.
| Qualification Criteria | Minimum Requirement |
|---|---|
| Vendor Registration | Valid and active |
| Experience | At least 2 similar projects in power billing |
| Solvency Certificate | Minimum of 50% of estimated project cost |
| Financial Turnover | Average turnover of last 3 years ≥ 1 million INR |
| Certification | Valid shop act and insurance certificates |
Only eligible bidders meeting all criteria will be considered for technical evaluation.
Frequently Asked Questions
Key insights about GUJARAT tender market
What is the deadline for bid submission?
The bid submission deadline is 07-10-2026 at 17:00. Bidders must upload all required documents and bids before this time to be considered.
What documents are required for technical bid submission?
The technical bid must include: Group Insurance, Experience Certificate, Solvency Certificate, Shop Act Certificate, EMD and Tender Fee photocopies, and Vendor Registration Certificate. All documents must be valid and properly uploaded.
How will the evaluation process be conducted?
Evaluation will be based on technical competence (40%), experience (20%), financial bid (30%), and eligibility compliance (10%). The process includes technical evaluation on 07-10-2026 at 17:15, followed by price bid opening at 17:30.
What is the estimated project cost?
The estimated cost of the project is approximately 3,000,000 INR. Bidders should prepare their financial proposals accordingly, including all applicable taxes and fees.
How can I participate in the tender process?
Bidders must register on the official portal, procure a valid digital certificate, download the tender documents, and submit both technical and financial bids electronically before the deadline. Training sessions are available to assist in the process.