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Open State Governments & UT NPROCURE

Government Tender for Spot Monthly/Bi-Monthly Billing at Consumer Sites via GPRS in Bhavnagar

Bid Publish Date

13-Jul-2026, 4:30 am

Bid End Date

20-Jul-2026, 11:30 am

Value

₹20,00,000

Location

BHAVNAGAR , GUJARAT
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Progress

Issue13-Jul-2026, 4:30 am
AwardPending
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Tender Type

Open

Sector

State Governments & UT

Tender Fee

₹1,180

Contract Form

Works

Completion Period

365  Days

Currency Type

Single

Categories 3

MISCELLANEOUS POWER GPRS

This government tender offers a unique opportunity for service providers to deliver GPRS-enabled billing solutions in Bhavnagar's Rural Division. The project involves deploying trained manpower and advanced technology to perform spot monthly and bi-monthly billing at consumer premises, ensuring accurate, real-time data transmission for Paschim Gujarat Vij Company Limited. The tender emphasizes transparency, technical excellence, and timely execution, with a project budget of approximately ₹20 lakhs and a completion period of 365 days. Bidders must meet strict eligibility criteria, including valid certifications and experience in utility billing. The process is conducted electronically via the nProcure portal, with clear deadlines and evaluation criteria. This opportunity is ideal for companies specializing in utility services, GPRS technology, and field operations, seeking to expand their footprint in government projects and public utility services.

Scope Of Work

The selected bidder will be responsible for providing manpower and GPRS technology for conducting spot monthly and bi-monthly billing at various consumer sites in Bhavnagar's Rural Division. The scope includes:

  • Deployment of trained personnel to perform billing at designated consumer premises.
  • Installation and maintenance of GPRS devices for real-time data transmission.
  • Ensuring accurate and timely billing as per the schedule.
  • Coordinating with the Rural Division Office for scheduling and reporting.

The process involves:

  1. Receiving work orders from the Rural Division Office.
  2. Deploying manpower at the designated sites.
  3. Installing GPRS devices and verifying connectivity.
  4. Collecting meter readings and generating bills.
  5. Submitting reports and billing data to the division office.
  6. Maintaining records and ensuring compliance with government standards.

Key deliverables include:

Deliverable Description
Manpower Deployment Trained personnel at each site
GPRS Device Installation Secure setup and operational verification
Monthly/Bi-monthly Billing Accurate and timely billing reports
Data Transmission Real-time updates to central system
Reporting Weekly and monthly progress reports

All work must adhere to the specifications outlined in the tender documents and Schedule B attached.

Technical Specifications

The technical setup must include:

Parameter Specification
GPRS Devices Compatible with existing infrastructure
Connectivity 3G/4G network support
Power Supply Uninterrupted power backup
Data Security Encrypted data transmission

Sequential steps involve:

  1. Site assessment and planning.
  2. Installation of GPRS devices.
  3. Testing connectivity and data flow.
  4. Deployment of manpower.
  5. Initiation of billing operations.
  6. Continuous monitoring and maintenance.

All technical equipment must meet the standards specified in Schedule B of the tender documents.

Financial Requirements

The estimated project cost is ₹20,00,000, which includes manpower, GPRS devices, installation, and operational expenses. Payment will be made as per the following schedule:

Payment Milestone Percentage Description
Upon Contract Signing 20% After signing agreement and initial setup
Mid-Project 50% After 6 months of successful operation
Completion 30% After project completion and acceptance

Bidders must submit a detailed financial proposal with breakups for manpower, equipment, and operational costs. All payments are subject to verification and approval by the Rural Division Office.

Additional Tender Data

Commercial Details

Tender Category

Service

Tender Value

₹20,00,000

Bid To RA

No

Item Category

Miscellaneous Works

Authority & Contact

Officer Inviting Bids

EXECUTIVE ENGINEER, PGVCL, RURAL DIVISION OFFICE, BHAVNAGAR

Bid Opening Authority

EXECUTIVE ENGINEER, PGVCL, RURAL DIVISION OFFICE, BHAVNAGAR

Address

EXECUTIVE ENGINEER, PGVCL, RURAL DIVISION OFFICE, BHAVNAGAR

Contact Details

9879200834

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Documents 2

TENDER COPY METER READING WORK.pdf

TENDER_DOCUMENT

METER READING SCHEDULE B.pdf

TENDER_DOCUMENT

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Eligibility Criteria

Bidders must fulfill the following eligibility criteria:

  • ✓ Must have valid Aadhar Card, PAN Card, GST Certificate, and PF Document.
  • ✓ Must submit Partnership Deed (if applicable), Experience Certificate, and Solvency Certificate.
  • ✓ Must possess valid Work Man Policy and Power of Attorney (if applicable).
  • ✓ Submit Tender Copy and EMD/Tender Fees documents.
  • ✓ Provide last three years' Income Tax Returns.
Qualification Requirement Minimum Criteria
Financial Capacity Minimum turnover of ₹50 lakhs in last 3 years
Experience At least 2 similar projects completed in utility billing
Certification Valid GST and PF Certificates

All documents should be valid, clear, and submitted within the specified deadlines.

Bidding Process

Process Timeline

1. Preliminary Stage

21-07-2026 11:00

2. Commercial Stage

21-07-2026 16:00

Required Forms

Preliminary

Tender Fee Form

Library-Standard

Required

Emd Fee Form

Library-Standard

Required

Commercial

Percentage Rate

Library-Secured

Required

Required Documents

Stage - Preliminary Stage

1

ADHAR CARD

Required
2

PAN CARD

Required
3

PF DOCUMENT

Required
4

GST CERTIFICATE

Required
5

PARTNERSHIP DEED(IF APPLICABLE)

Required
6

EXPERIENCE CERTIFICATE

Required
7

SOLVENCY

Required
8

WORK MAN POLICY

Required
9

POWER OF ATTORNEY(IF APPLICABLE)

Required
10

TENDER COPY

Required
11

EMD AND TENDER FEES DOCUMENT

Required
12

LAST THREE YEARS INCOME TAX RETURN

Required

Form - Tender Fee Form

1

Provide any proof of Bid Processing Fee

Form - Emd Fee Form

1

Provide any proof of EMD Document

Stage - Commercial Stage

1

SCHEDULE B

Required

Frequently Asked Questions

Key insights about GUJARAT tender market

What is the main objective of this government tender?

This tender aims to appoint a qualified service provider to perform spot monthly and bi-monthly billing at consumer premises in Bhavnagar's Rural Division using GPRS-enabled manpower. The goal is to enhance billing accuracy, efficiency, and real-time data transmission for Paschim Gujarat Vij Company Limited.

What are the key eligibility criteria for bidders?

Bidders must possess valid Aadhar, PAN, GST, and PF certificates, have relevant experience in utility billing projects, and submit required documents such as Experience Certificates, Solvency Certificates, and Income Tax Returns. Additionally, they must meet financial and technical qualification thresholds as specified in the tender.

How can I participate in the bidding process?

Participants should download the tender documents online, submit their technical bid, EMD, and tender fee electronically via the nProcure portal before the deadline. Attending the pre-bid meeting scheduled on 21-07-2026 is recommended for clarifications. Ensure all documents are complete and uploaded correctly to avoid disqualification.

What are the technical specifications required for this project?

The project requires GPRS devices compatible with existing infrastructure, supporting 3G/4G networks, with power backup and encrypted data transmission. The installation process involves site assessment, device setup, connectivity testing, and deployment of manpower. All equipment must meet the standards outlined in Schedule B of the tender.

What is the estimated budget and payment schedule?

The total estimated project cost is ₹20,00,000, covering manpower, equipment, and operational expenses. Payments will be made in three installments: 20% upon signing, 50% mid-project after 6 months, and 30% upon successful completion and acceptance, subject to verification.

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