Government Tender for Spot Monthly/Bi-Monthly Consumer Billing at Okha Sub-Division
Bid Publish Date
29-Sep-2026, 11:30 am
Bid End Date
27-Oct-2026, 11:30 am
Value
₹30,00,000
Location
Progress
This government tender offers a valuable opportunity for electrical contractors and service providers to participate in power sector infrastructure development in Gujarat. The project involves the installation and commissioning of spot monthly and bi-monthly billing systems at the Okha Sub-Division of PGVCL. With a focus on enhancing billing accuracy, operational efficiency, and customer service, the tender requires bidders to meet strict eligibility criteria, including experience, certifications, and financial stability. The project has an estimated value of INR 30,00,000 and a completion timeline of 1 year. Bidders must adhere to the detailed procurement process, submit all required documents electronically, and participate in evaluation stages scheduled for October 2026. This tender is ideal for experienced electrical firms, energy service providers, and infrastructure contractors committed to supporting Gujarat’s power distribution network and digital transformation initiatives.
Scope Of Work
• Install and commission equipment for spot monthly and bi-monthly billing at the designated site.
• Ensure integration with existing power distribution and billing systems.
• Conduct testing to verify the accuracy and reliability of billing processes.
• Provide training to local staff on billing system operation.
• Maintain compliance with technical standards and safety regulations.
- Site assessment and planning.
- Procurement of necessary hardware and software.
- Installation and setup of billing infrastructure.
- System configuration and customization.
- Testing and quality assurance.
- Staff training and handover.
- Post-installation support and maintenance.
| Specification | Details |
|---|---|
| Power supply | 230V AC, 50Hz |
| Data interface | Ethernet, RS232 |
| System compatibility | Must integrate with existing PGVCL systems |
| Certification | ISO 9001, IEC standards |
Key deliverables include installation reports, testing certificates, user manuals, and training completion certificates. The contractor must adhere to project timelines and quality standards.
Technical Specifications
| Parameter | Specification |
|---|---|
| Power Supply | 230V AC, 50Hz |
| Data Interface | Ethernet, RS232 |
| Operating Temperature | 0°C to 50°C |
| Humidity | 20% to 80% RH |
| Certification | IEC 61000, ISO 9001 |
Sequential Process:
- Site survey and assessment.
- Hardware procurement.
- Installation and wiring.
- System configuration.
- Testing and commissioning.
- Staff training.
- Final acceptance and documentation.
The technical setup must ensure seamless data transmission, robust operation under local conditions, and compliance with safety standards.
Financial Requirements
The total estimated budget for this project is INR 30,00,000. The cost breakdown includes hardware procurement, installation, testing, and training. Payment terms are structured as follows:
- 30% advance upon contract signing.
- 40% after installation and initial testing.
- 30% upon successful commissioning and acceptance.
| Cost Component | Estimated Cost (INR) |
|---|---|
| Hardware & Equipment | 15,00,000 |
| Installation & Setup | 10,00,000 |
| Testing & Commissioning | 3,00,000 |
| Training & Documentation | 2,00,000 |
All payments are subject to submission of valid invoices and project milestones completion. Bidders should include detailed cost proposals in their bids.
Tender Data
Bid Details
Tender Type
Open
Sector
Power and Energy
Tender Fee
₹1,475
Contract Form
Works
Completion Period
1 Years
Currency Type
Single
Bid Submission Start
29-09-2026 17:00:00
Document Download End
27-10-2026 17:00:00
Bid Validity
90
Additional Tender Data
Commercial Details
Tender Category
Service
Tender Value
₹30,00,000
Bid To RA
No
Item Category
Electrical
Authority & Contact
Officer Inviting Bids
EXECUTIVE ENGINEER
Bid Opening Authority
EXECUTIVE ENGINEER
Address
DEVBHUMI DWARKA PGVCL
Contact Details
7567109172
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Documents 1
ET 14826C.pdf
TENDER_DOCUMENT
Categories
1
Bidding Process
Process Timeline
27-10-2026 17:15
27-10-2026 17:30
Required Forms
TECHNICAL
TECHNICAL SPECIFICATION
User Defined Template-Standard
Tender Fee Form
Library-Standard
Emd Fee Form
Library-Standard
PRICE
Percentage Rate
Library-Secured
Required Documents
Stage - TECHNICAL BID
GROUP INSURANCE
RequiredEXPERIENCE CERTIFICATE
RequiredSOLVENCY CERTIFICATE
RequiredSHOPACT CERTIFICATE
RequiredEMD AND TENDER FEE PHOTO COPY
RequiredVENDOR REGISTRATION CERTIFICATE
RequiredForm - Tender Fee Form
Provide any proof of Bid Processing Fee
Form - Emd Fee Form
Provide any proof of EMD Document
Stage - PRICE BID
EMD TENDER FEE RECEIPT PHOTO COPY
RequiredForm - Percentage Rate
PRICE BID RATE
Required🤖 AI-Powered Bidder Prediction
Discover companies most likely to bid on this tender
Eligibility Criteria
✓ Must have valid Vendor Registration Certificate.
✓ Must possess Experience Certificates of similar electrical billing projects.
✓ Must submit Solvency Certificate confirming financial stability.
✓ Must provide Shop Act Certificate valid for Gujarat.
✓ Must submit EMD and Tender Fee photocopies.
| Qualification Requirement | Minimum Criteria |
|---|---|
| Turnover | At least INR 50 lakhs in the last 3 years |
| Experience | Minimum 3 completed projects of similar scope |
| Certifications | Valid electrical contractor licenses |
| Financial Stability | Solvency of INR 10 lakhs |
| Technical Capability | Proven experience in billing system installation |
Note: Bidders must meet all eligibility criteria to qualify for technical evaluation.
Frequently Asked Questions
Key insights about GUJARAT tender market
What is the main objective of this government tender?
This tender aims to engage qualified electrical contractors to implement spot monthly and bi-monthly billing systems at the Okha Sub-Division, enhancing billing accuracy and customer service for PGVCL consumers.
What are the key eligibility criteria for bidders?
Bidders must possess a valid Vendor Registration Certificate, demonstrate experience in similar projects, submit a Solvency Certificate, and provide Shop Act Certification along with EMD and tender fee photocopies. Financial stability and technical capability are essential for qualification.
How can I participate in the bidding process?
Register on the official e-procurement portal, obtain a Digital Signature Certificate, and submit electronic technical and financial bids before the deadline of October 7, 2026. Attend pre-bid training sessions if needed, and ensure all documents are correctly uploaded.
What is the estimated budget for this project?
The total estimated cost is approximately INR 30,00,000, covering hardware, installation, testing, and training. Payments are scheduled in milestones, with 30% upfront, 40% after installation, and 30% upon project completion.
What technical standards must the equipment meet?
All equipment must comply with IEC 61000 standards and be ISO 9001 certified. The technical specifications include 230V AC power supply, Ethernet and RS232 interfaces, and operation within 0°C to 50°C temperature range for reliable performance.