Open Power and Energy NPROCURE

Government Tender for Spot Monthly/Bi-Monthly Billing at Verad Sub-Division, Jamnagar

Bid Publish Date

04-Dec-2025, 4:30 pm

Bid End Date

22-Dec-2025, 4:30 pm

Value

₹10,00,000

Location

JAMNAGAR , GUJARAT

Progress

Issue04-Dec-2025, 4:30 pm
AwardPending
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Tender Type

Open

Sector

Power and Energy

Tender Fee

₹885

Contract Form

Works

Completion Period

120  Days

Currency Type

Single

Categories 2

ELECTRICAL WATER LEVEL RECORDER

This government tender issued by Paschim Gujarat Vij Company Limited offers a significant opportunity for electrical and maintenance service providers to undertake spot monthly and bi-monthly billing at Verad Sub-Division, Jamnagar. Covering approximately 16,826 consumers, the project aims to enhance billing accuracy and operational efficiency in the power distribution sector. The tender involves comprehensive electrical works, documentation, and timely billing processes, with a project value estimated at 1,000,000 INR and a completion period of 120 days. Eligible bidders must possess valid electrical licenses, GST registration, and relevant experience. The open tender process emphasizes transparency, with clear evaluation criteria based on technical compliance, experience, and cost competitiveness. This opportunity is ideal for electrical contractors, utility service providers, and maintenance firms seeking government contracts in Gujarat’s power sector. Bidders are encouraged to review all documents, meet eligibility requirements, and submit their bids before the deadline to participate in this rewarding project.

Scope Of Work

• Perform spot monthly and bi-monthly billing for approximately 16,826 consumers at Verad Sub-Division.
• Ensure accurate meter reading, billing data compilation, and timely submission.
• Maintain compliance with all applicable electrical and energy regulations.
• Coordinate with PGVCL division office for billing verification and approval.
• Provide necessary documentation, including old PO copies, GST certificates, electrical licenses, and experience certificates.
• Conduct site inspections and resolve billing discrepancies.
• Submit weekly progress reports and final completion documentation.

  1. Receive consumer data and meter readings from the site.
  2. Prepare billing statements as per prescribed standards.
  3. Submit preliminary bills for approval.
  4. Incorporate feedback and finalize bills.
  5. Dispatch bills to consumers and record acknowledgments.
  6. Maintain records of all transactions and communications.
  7. Complete project within the stipulated 120 days.
Specification Details
Number of Consumers 16,826
Billing Frequency Monthly/Bi-monthly
Project Duration 120 days
Location Verad Sub-Division, Jamnagar
Estimated Cost 1,000,000 INR
Contract Type Works

Key Deliverables:

  • Accurate billing for all consumers
  • Timely submission of bills
  • Compliance with government standards
  • Complete documentation and reporting

Technical Specifications

Parameter Requirement
Electrical License Valid license issued by authorized authority
Certification GST, PAN, Vendor Registration
Experience Minimum 2 years in electrical billing projects
Billing Software Compatible with PGVCL standards
Site Inspection Conducted prior to bid submission

Sequential Process:

  1. Download tender documents.
  2. Submit required documents including technical and financial bids.
  3. Attend pre-bid meeting if scheduled.
  4. Bid opening and evaluation.
  5. Contract award and project initiation.

Technical compliance ensures seamless billing operations and adherence to government standards.

Financial Requirements

The estimated project cost is approximately 1,000,000 INR, which covers all activities related to billing, documentation, and site operations. Payment will be made in installments based on project milestones, with the final payment upon successful completion and approval. The detailed cost breakdown includes:

Cost Component Amount (INR)
Service Charges 800,000
Documentation & Miscellaneous 200,000

Payment Schedule:

  • 30% advance upon contract signing
  • 40% after 50% project completion
  • 30% after final project approval and submission of all documentation

Bidders must submit financial bids as per the prescribed format and include all relevant financial documents.

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Eligibility Criteria

✓ Must have valid electrical license issued by authorized government authority.
✓ Must be GST registered with valid certificates.
✓ Must submit tender fee receipt and EMD fee receipt.
✓ Must have vendor registration with PGVCL.
✓ Must provide experience certificates for similar electrical and billing projects.
✓ Must submit old PO copies, group insurance, and PF certificates.

Financial & Qualification Requirements Details
Minimum Annual Turnover 5,00,000 INR
Experience in similar projects At least 2 years
Valid electrical license Yes
GST registration Yes
EMD Amount 1,00,000 INR
Tender Fee 885 INR

Critical Points:

  • Bidders must meet all eligibility criteria at the time of submission.
  • Incomplete or non-compliant bids will be rejected.

Bidding Process

Process Timeline

1. PRIMERY BID

23-12-2025 10:45

2. PRICE BID

23-12-2025 11:00

Required Forms

PRIMERY

TENDER FEE

User Defined Template-Standard

Required

PRICE

Percentage Rate

Library-Secured

Required

Required Documents

Stage - PRIMERY BID

1

TENDER FEE RECIEPT

Required
2

EMD FEE RECIEPT

Required
3

VENDOR REGESTRATION

Required
4

ELECTRICAL LICENCE

Required
5

GST

Required
6

PAN CARD

Required
7

OLD PO COPY

Required
8

GROUP INSURENCE

Required
9

PF COPY

Required
10

EXPERINCE CERTYFICATE

Required

Form - TENDER FEE

1

TENDER FEE RECIEPT

Stage - PRICE BID

1

TENDER FEE RECIEPT

2

EMD FEE RECIEPT

Form - Percentage Rate

1

TENDER FEE

Frequently Asked Questions

Key insights about GUJARAT tender market

What is the deadline for bid submission?

The bid submission deadline is 12-12-2025 at 4:30 PM. Bidders must submit all required documents electronically via the nProcure portal before this time to be considered.

What documents are required for the primary bid?

Required documents include Tender Fee Receipt, EMD Fee Receipt, Vendor Registration, Electrical License, GST Certificate, PAN Card, Old PO Copy, Group Insurance, PF Copy, and Experience Certificate. These must be submitted for the primary bid evaluation.

Who can I contact for clarifications or training?

For clarifications or training, contact the nProcure Support Team at (n)code Solutions, GNFC Ltd., Ahmedabad. Email: [email protected], Phone: +91-79-40007517. Free vendor training sessions are held every Saturday from 4:00 to 5:00 PM.

What is the scope of work for this tender?

The scope includes spot monthly/bi-monthly billing for approximately 16,826 consumers, meter reading, billing data preparation, submission, and compliance with PGVCL standards. The contractor must ensure accurate billing, timely submission, and proper documentation within 120 days.

What is the estimated project cost and payment terms?

The estimated cost is 1,000,000 INR. Payments will be made in installments: 30% advance, 40% after 50% completion, and 30% after final approval. Bidders must include detailed financial bids as per the prescribed format.

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