Open Power and Energy NPROCURE

Government Tender for Supplying 4 Ton Energy Efficient Tower AC at 400KV Soja Sub Station

Bid Publish Date

16-Dec-2025, 4:00 pm

Bid End Date

05-Jan-2026, 4:00 pm

Location

SABAR KANTHA , GUJARAT

Progress

Issue16-Dec-2025, 4:00 pm
AwardPending
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Tender Type

Open

Sector

Power and Energy

Tender Fee

₹1,180

Contract Form

Supply

Completion Period

30  Days

Currency Type

Single

This government tender offers an opportunity for qualified suppliers to provide 4 Ton Capacity Energy Efficient Tower AC units for the 400KV Soja Sub Station in Gujarat. The project aims to enhance cooling efficiency and energy savings at critical power infrastructure. The tender includes supply, installation, and commissioning of high-quality HVAC equipment compliant with Indian standards. Bidders must meet strict eligibility criteria, including technical expertise, experience, and financial stability. The process involves online submission of technical and price bids, with evaluation based on technical compliance, experience, and cost. The project is managed by Gujarat Energy Transmission Corporation Limited (GETCO) and emphasizes transparency, timely delivery, and adherence to specifications. Download the detailed tender document, attend free vendor training, and submit your bid before the deadline to participate in this lucrative government project that supports power sector development in Gujarat.

Scope Of Work

The scope of work includes:

  • Supplying a 4 Ton Capacity Energy Efficient Tower AC suitable for outdoor installation.
  • Installation and commissioning of the AC unit at the specified 400KV Soja Sub Station.
  • Ensuring compliance with all technical specifications and safety standards.
  • Providing necessary accessories, mounting, and electrical connections.

Key deliverables include:

  • Delivery of the AC unit to the site.
  • Complete installation, testing, and commissioning.
  • Providing operational and maintenance manuals.

Sequential process:

  1. Bid submission and technical evaluation.
  2. Technical approval and site inspection.
  3. Delivery of equipment.
  4. Installation and commissioning.
  5. Final acceptance and handover.
Technical Specifications Details
Capacity 4 Ton
Energy Efficiency Energy Star Rated
Power Supply 415V, 3-phase
Operating Environment Outdoor, high ambient temperature
Certification ISI Certified

All equipment must meet the specifications outlined in the tender document, available for download.

Technical Specifications

The AC units must conform to the following technical parameters:

Parameter Specification
Capacity 4 Ton
Power Supply 415V, 3-phase
Energy Efficiency Ratio (EER) ≥ 3.5
Refrigerant R410A
Operating Temperature -10°C to 50°C
Noise Level ≤ 55 dB
Certification BIS/ISI Certified

Installation steps:

  • Delivery to site.
  • Mounting and electrical wiring.
  • Testing operational parameters.
  • Final inspection and approval.

All units should be compliant with Indian standards and include necessary certifications and manuals.

Financial Requirements

The estimated budget for this project is between INR 1,00,000 to INR 1,50,000. The cost breakdown includes:

Item Cost (INR)
Equipment 80,000
Installation 20,000
Testing & Commissioning 10,000
Miscellaneous 10,000

Payment terms:

  • 30% advance upon contract signing.
  • 50% after delivery and installation.
  • Remaining 20% after final acceptance.

Bidders must submit detailed financial proposals as per the tender format, ensuring clarity and accuracy. All payments are subject to approval of deliverables and compliance with specifications.

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Eligibility Criteria

  • ✓ Must have valid GST registration and PAN number.
  • ✓ Proven experience in supplying and installing HVAC equipment for government projects.
  • ✓ Submit recent experience certificates and technical certifications.
  • ✓ Financial criteria:
    Criterion Minimum Requirement
    Turnover INR 50 Lakhs in last 3 financial years
    EMD As specified in tender documents
  • ✓ Submit all required documents including authorization certificates, experience certificates, and technical details.
  • ✓ The bidder must have a valid Digital Signature Certificate (DSC) for online bidding.
  • ✓ Partnership deeds or POA documents if applicable.

All eligibility criteria must be strictly met for technical evaluation.

Bidding Process

Process Timeline

1. Technical Bid

05-01-2026 16:05

2. Price Bid

05-01-2026 16:10

Required Forms

Technical

TENDER FEE & EMD DETAILS

User Defined Template-Secured

Required

FIRM DETAILS

User Defined Template-Standard

Required

TECHNICAL BID

User Defined Template-Standard

Required

EXPERIENCE DETAILS

User Defined Template-Standard

Required

Price

PRICE BID

User Defined Template-Standard

Required

Required Documents

Stage - Technical Bid

1

Scan of NEFT/RTGS of Tender Fee Amount / Online payment receipt

Required
2

Scan of NEFT/RTGS of EMD Amount / Online payment receipt

Required
3

Submit latest authorization certificate as per PQR

Required
4

Experience Certificate

Required
5

GUARANTEED TECHNICAL PARTICULARS (GTP)

Required
6

GST Registration Number Documents

Required
7

Nature of Firm: Partnership deed/Latest Form-G/ POA/Authorized Signatory Certificate for Partnership

Required
8

PAN Number Document

Required
9

Income Tax Return of last three Financial Years.

Required
10

Filling Annexure All as per Tender

Required
11

Broachers of All Eqiupments

Required
12

Other documents as per Tender Specifications

Required
13

Price Bid Carefully fill up Typography Error is not Allowed

Required

Frequently Asked Questions

Key insights about GUJARAT tender market

What is the deadline for bid submission?

The bid submission deadline is 05-01-2026 at 16:00 hours. Bidders must upload all required documents before this time. Late submissions will not be accepted under any circumstances.

What documents are required for technical bid submission?

Bidders must submit the following documents:

  • NEFT/RTGS receipt or online payment proof for tender fee and EMD
  • Latest authorization certificate as per PQR
  • Experience certificates
  • Guaranteed Technical Particulars (GTP)
  • GST registration documents
  • Partnership deed or POA if applicable
  • PAN card
  • Income Tax Returns for last three financial years
  • Tender-specific annexures
  • Brochures of all equipment
  • Any other documents specified in the tender
How will the evaluation of bids be conducted?

Bids will be evaluated based on technical compliance (40%), experience (30%), cost competitiveness (20%), and delivery schedule (10%). A minimum technical score of 70% is required. The highest scoring bid that meets all criteria will be awarded the contract.

Can I participate in the tender offline?

No, all bids must be submitted electronically via the official nProcure portal. Physical submissions are not accepted. Bidders are encouraged to attend free training sessions for online bidding support.

What is the estimated value of this tender?

The estimated value ranges from INR 1,00,000 to INR 1,50,000. This includes equipment cost, installation, testing, and miscellaneous expenses. Bidders should prepare their proposals accordingly and ensure competitive pricing.

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