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Open State Governments & UT NPROCURE

Government Tender for Supply of Chemicals, Glassware, Lab Equipment & Services - Open Procurement

Bid Publish Date

09-May-2025, 5:30 am

Bid End Date

31-May-2025, 11:30 am

Location

ANAND , GUJARAT

Progress

Issue09-May-2025, 5:30 am
AwardPending
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Tender Type

Open

Sector

State Governments & UT

Tender Fee

₹2,500

Contract Form

Works

Completion Period

1  Years

Currency Type

Single

Categories 8

ARTS CRAFTS AND GIFT ARTICLES LABORATORY MATERIAL LABORATORY CHEMICAL CHEMICALS LABORATORY SUPPLIES SERVICES UTENSIL GLASSWARE

This government tender offers a unique opportunity for suppliers to provide chemicals, glassware, lab apparatus, cover slips, slides, and related services to Sardar Patel University in Gujarat. The procurement aims to establish a rate contract for 1 year, ensuring the university's laboratories are stocked with high-quality, certified products. Bidders must meet strict eligibility criteria, including registration, manufacturer authorization, and financial stability. The tender process is conducted electronically via the NProcure portal, promoting transparency and efficiency. With a total estimated value ranging from Rs. 10 lakh to Rs. 15 lakh, this tender is ideal for companies specializing in laboratory chemicals, scientific equipment, and educational supplies seeking to partner with a reputed government institution. The process involves detailed technical and financial evaluations, with deadlines clearly outlined for submission and evaluation stages. This procurement supports the university’s commitment to excellence in research and education, offering a strategic opportunity for vendors to expand their presence in the government sector.

Scope Of Work

The scope of this tender encompasses the supply of a wide range of laboratory chemicals, glassware, lab apparatus, cover slips, slides, and related services as per the specifications outlined by Sardar Patel University. The selected vendors will be responsible for providing high-quality products that meet the technical standards specified in the tender documents. Key deliverables include:

  • Supply of chemicals and minerals as per approved price lists
  • Provision of laboratory glassware, cover slips, slides, and plasticware
  • Timely delivery to the university's campus in Vallabh Vidyanagar
  • Installation and setup of laboratory equipment if required
  • Ongoing technical support and after-sales service

The procurement process involves the following steps:

  1. Submission of bid documents including tender fee, registration certificates, and technical details
  2. Evaluation of bids based on technical compliance and financial competitiveness
  3. Shortlisting of qualified vendors for commercial negotiations
  4. Final award of contract for a period of 1 year

The university emphasizes adherence to safety standards, quality assurance, and timely delivery in all contractual obligations.

Technical Specifications

Suppliers must ensure that all products conform to the technical standards specified in the tender document. The chemicals should meet purity and safety standards, while glassware and lab apparatus must adhere to industry quality benchmarks. The technical parameters include:

Product Category Specifications
Chemicals Purity ≥ 99%, conforming to BIS standards
Glassware Borosilicate, heat-resistant, conforming to IS standards
Cover Slips & Slides Uniform thickness, optical clarity
Lab Apparatus Certified for laboratory use, durable materials

Procurement steps include:

  1. Verification of technical compliance
  2. Sample testing (if required)
  3. Final approval and order placement

All products must be supplied with proper documentation and certificates of quality assurance.

Financial Requirements

The estimated budget for this procurement ranges between Rs. 10,00,000 and Rs. 15,00,000, depending on the volume of supplies and negotiated rates. The cost breakdown includes:

Item Category Estimated Cost
Chemicals Rs. 5,00,000
Glassware & Slides Rs. 4,00,000
Lab Apparatus & Services Rs. 1,00,000

Payment terms are as follows:

  • 30% advance upon contract signing
  • 70% after successful delivery and acceptance
  • Payments will be processed within 30 days of invoice submission

All bidders must submit a detailed financial proposal aligned with the tender specifications, including unit prices, taxes, and delivery charges.

Documents 1

RC Tender 2025-26.pdf

TENDER_DOCUMENT

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Eligibility Criteria

✓ Must have valid registration certificates such as Shop Act, Partnership Deed, or Small Scale Industry Registration.
✓ Should possess Manufacturer certificates or authorization letters for the products offered.
✓ Must submit a demand draft of Rs. 2500/- as tender fee for each category.
✓ Should provide copies of PAN Card, AADHAR Card, and GST Certificate.
✓ Must have filed income tax returns for AY 2020-21, 2021-22, and 2022-23.
✓ Should submit a notarized affidavit confirming the business is not blacklisted.
✓ Turnover certificates for the past three years, certified by a Chartered Accountant, demonstrating financial stability.

Qualification Criteria Details
Registration Certificates Valid and up-to-date
Manufacturer Authorization Required for each product category
Financial Stability Minimum turnover as per the tender guidelines
Past Experience Proven track record in supplying chemicals and lab equipment
Technical Capability Ability to meet specifications and delivery timelines

Bidding Process

Process Timeline

1. Preliminary Stage

06-06-2025 15:00

2. Commercial Stage

06-06-2025 15:05

Required Forms

Preliminary

Tender Fee Form

Library-Standard

Required

Commercial

Price Bid-Chemical

User Defined Template-Secured

Required

Price Bid-Labware

User Defined Template-Secured

Required

Price Bid-Glassware

User Defined Template-Secured

Required

Price Bid-Services

User Defined Template-Secured

Required

Price Bid-Plasticware

User Defined Template-Secured

Required

Required Documents

Stage - Preliminary Stage

1

Tender Fee: Demand draft of Rs. 2500/- (Non-Refundable). (for each brand and each category (Chemical, Glassware, Lab ware/Services) separately in favour of “The Registrar, Sardar Patel University”.

Required
2

Terms and conditions duly signed on each page

Required
3

Bidder Details (Annexure -I)

Required
4

Valid Registration Certificate of bidder’s firm. (Shop Act Registration/ Partnership deed /Memorandum of article/Registration of firm / Small Scale Industry Registration, any one).

Required
5

Photo copy of PAN Card

Required
6

Photocopy of AADHAR CARD

Required
7

Photocopy of GST Certificate

Required
8

Income tax return (A.Y. 2020-21, 2021-22 and 2022-23)

Required
9

Original affidavit from the bidder that business entity is not Black listed (notarized on Rs. 300 stamp paper). (Annexure-II)

Required
10

Particulars of Turnover Certificate (A.Y. 2020-21, 2021-22 and 2022-23) certified by Charter Accountant (Annexure-III)

Required
11

Manufacturer certificate / Fresh Authorization Certificate (Brand-wise) in favor of “The Registrar, Sardar Patel University,Vallabh Vidyanagar-388120”

Required
12

Certificate (Annexure-V)

Required
13

Manufacturer’s original Price list of Items (10 copy of CD and Hard Copy)

Required
14

In case of manufactures, small scale industries valid license is a must.

Required

Form - Tender Fee Form

1

Provide any proof of Bid Processing Fee

Required

Frequently Asked Questions

Key insights about GUJARAT tender market

What is the deadline for submitting bids for this tender?

The bid submission deadline is 31st May 2025 at 17:00. Bidders must upload all required documents and proposals before this time to be considered.

What documents are required to participate in this tender?

Participants must submit:

  • Tender fee demand draft of Rs. 2500/-
  • Registration certificates (Shop Act, Partnership, SSI)
  • Manufacturer authorization
  • PAN, AADHAR, GST certificates
  • Income tax returns for AY 2020-21 to 2022-23
  • Notarized affidavit of non-blacklisting
  • Turnover certificates
  • Product manufacturer certificates
  • Price lists and licenses
    All documents should be uploaded electronically via the NProcure portal.
Is there any training available for the online bidding process?

Yes, free vendor training sessions are organized every Saturday at (n)Code Solutions, Ahmedabad. These sessions help bidders understand the e-procurement platform, document submission, and bid preparation procedures.

What are the evaluation criteria for selecting the successful bidder?

Bids will be evaluated based on technical compliance (50%), price (30%), past experience (10%), and delivery & support (10%). Bidders must meet all mandatory criteria and achieve minimum technical scores to qualify for financial evaluation.

How can I contact the tender issuing authority for queries?

You can contact the Registrar of Sardar Patel University at [email protected] or call 9978620801. Support is also available via email and phone for technical assistance and clarifications.