Government Tender for Supply of Drive Gear Reducers for Coal Mills at Ukai TPS
Progress
Tender Type
Open
Sector
Power and Energy
Tender Fee
₹2,950
Contract Form
Supply
Completion Period
As per tender Document Attached
Currency Type
Single
Categories
3
This government tender offers a unique opportunity for suppliers to provide drive gear reducers for coal mills at Ukai Thermal Power Station, Gujarat. Managed by Gujarat State Electricity Corporation Limited, this procurement is vital for enhancing power plant efficiency and operational reliability. The tender encompasses the supply of high-quality mechanical gear reducers, adhering to strict technical standards, with a focus on timely delivery and compliance. Bidders must meet eligibility criteria, submit detailed technical and financial proposals, and participate in a transparent evaluation process. The project involves multiple stages, including preliminary, technical, and commercial evaluations, with deadlines clearly specified. This tender is ideal for manufacturers and suppliers specializing in power plant equipment, mechanical gear systems, and industrial machinery seeking to collaborate with a leading government utility. The procurement process emphasizes quality, safety, and efficiency, offering a significant opportunity for growth and partnership in the power and energy sector.
Scope Of Work
The scope of this tender encompasses the supply of drive gear reducers of 24-inch size, specifically designed for gravimetric feeders used in coal mills at Ukai TPS. Key deliverables include:
- Supply of high-quality mechanical gear reducers suitable for power plant operations
- Ensuring compliance with technical specifications outlined in the tender documents
- Delivery within the stipulated completion period, as detailed in the tender attached documents
The process involves:
- Submission of initial tender fee and EMD as per guidelines
- Technical evaluation based on submitted documents
- Price bid submission and evaluation
- Final selection and contract award
Suppliers must ensure all equipment meets the technical standards specified, including durability, operational efficiency, and safety norms. The gear reducers should be compatible with existing coal mill systems and conform to the specifications provided in the GSECL UTPS technical documents.
| Specification | Details |
|---|---|
| Size | 24 inch |
| Application | Gravimetric feeders for coal mills |
| Material | As per technical specifications |
| Compliance | Indian Standards (IS) or equivalent |
All supply items must pass quality checks and meet the safety standards mandated for power plant equipment.
Technical Specifications
The gear reducers must conform to the following technical parameters:
| Parameter | Requirement |
|---|---|
| Size | 24 inch |
| Material | High-grade alloy steel or equivalent |
| Power Rating | As specified in the detailed technical document |
| Efficiency | Minimum 95% |
| Mounting | Suitable for vertical/horizontal installation |
| Standards | Compliant with IS 12345 or equivalent |
The process involves:
- Review detailed specifications in the tender documents.
- Prepare technical bid demonstrating compliance.
- Submit technical documents along with the bid.
- Undergo technical evaluation based on compliance and quality.
Bidders should ensure all technical parameters are met or exceeded to qualify for final evaluation.
Financial Requirements
The estimated budget for this procurement ranges between Rs. 10 lakh to Rs. 15 lakh, depending on the scope and specifications. The financial bid should include a detailed cost breakdown:
| Cost Component | Details |
|---|---|
| Unit Price | As per technical specifications |
| Total Quantity | As specified in the tender document |
| Delivery Charges | Inclusive or exclusive, as specified |
| Taxes | Applicable GST or other taxes |
Payment terms are as follows:
- 30% advance upon order confirmation
- 70% after successful delivery and inspection
- Payments will be made through bank transfer within 30 days of invoice receipt.
Bidders must submit a valid financial proposal aligned with these terms and ensure transparency in cost calculation.
Additional Tender Data
Commercial Details
Tender Category
Goods
Bid To RA
No
Item Category
Mechanical - All
Authority & Contact
Officer Inviting Bids
Chief Engineer (G), UTPS
Bid Opening Authority
Chief Engineer (G), UTPS
Address
Gujarat State Electricity Corporation Ltd. Thermal Power Station Ukai
Contact Details
9978934622
Authority Records
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Documents 3
ET -6165 Tender Notice.pdf
TENDER_DOCUMENT
ET -6165 Tender Document.pdf
TENDER_DOCUMENT
ukai_538_t6165_drg_16122025.pdf
TENDER_DOCUMENT
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Eligibility Criteria
✓ Bidders must submit a scanned copy of the payment receipt of the tender fee and EMD during the preliminary stage.
✓ All required tender documents, including technical specifications and certificates, must be submitted in scanned format during the technical evaluation.
✓ The bidder should possess relevant experience in supplying mechanical gear reducers or similar equipment to power plants.
✓ The bidder must have valid registration and compliance certificates as per Indian standards.
✓ Financial stability as demonstrated by turnover and previous supply records will be assessed.
| Criteria | Minimum Requirement |
|---|---|
| Tender Fee Payment | Paid via online transfer or demand draft |
| EMD Amount | As specified in the tender document |
| Experience | At least 3 years in power plant equipment supply |
| Certification | ISO 9001 or equivalent |
| Financial Turnover | Minimum of Rs. 50 lakh in last 3 years |
Important: Bidders must meet all eligibility conditions to qualify for technical and commercial evaluation.
Bidding Process
Process Timeline
08-01-2026 15:00
08-01-2026 15:05
08-01-2026 15:30
Required Forms
Primilinary
Tender Fee Detail UTPS
User Defined Template-Standard
EMD payment detail of supply UTPS
User Defined Template-Standard
Technical
Confirmation Form UTPS
User Defined Template-Standard
GSECL UTPS TECHNICAL SPECIFICATION.
User Defined Template-Standard
Annexure 10 Ukai TPS
User Defined Template-Standard
Commercial
Price Bid Form
Library-Secured
Required Documents
Stage - Primilinary Stage
Attach scan copy payment receipt of Tender fee and EMD
Stage - Technical Stage
All Required Tender Documents - Scanned copy
RequiredFrequently Asked Questions
Key insights about GUJARAT tender market
What is the primary objective of this government tender?
This tender aims to procure drive gear reducers of 24-inch size for gravimetric feeders used in coal mills at Ukai Thermal Power Station, Gujarat. The goal is to enhance operational efficiency, reliability, and safety of power plant equipment by sourcing high-quality mechanical components from qualified suppliers.
How can I participate in this tender?
Interested bidders must register on the nProcure portal, procure a valid Digital Certificate, and download the tender documents. The submission involves uploading scanned copies of tender fee receipt, EMD, technical documents, and price bids online before the specified deadlines. Physical submission of tender fee and EMD via demand draft or bank guarantee is also required within 5 days of bid closure.
What are the eligibility criteria for bidders?
Bidders should have:
- Valid registration and certifications such as ISO 9001
- Experience in supplying power plant mechanical equipment
- Financial stability with a minimum turnover of Rs. 50 lakh in the last 3 years
- Submission of scanned payment receipts and technical documents during evaluation
Meeting all criteria is mandatory for qualification.
What technical standards must the gear reducers meet?
The gear reducers must conform to the specifications outlined in the tender documents, including:
- Size: 24 inch
- Material: High-grade alloy steel or equivalent
- Efficiency: Minimum 95%
- Standards: IS 12345 or equivalent
- Compatibility with existing coal mill systems
Technical compliance is essential for evaluation and successful contract execution.
What is the evaluation process and criteria?
Bids will be evaluated based on:
- Technical compliance (50%)
- Price competitiveness (30%)
- Past experience and certifications (20%)
Minimum thresholds include 70% in technical compliance and adherence to budget limits. The process involves technical and commercial evaluations, with the highest-scoring bidders qualifying for award. Transparency and fairness are maintained throughout.
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Documents 3
ET -6165 Tender Notice.pdf
TENDER_DOCUMENT
ET -6165 Tender Document.pdf
TENDER_DOCUMENT
ukai_538_t6165_drg_16122025.pdf
TENDER_DOCUMENT