Government Tender for Supply of Ghasti Machine Spares at Dudhmotisagar Dairy
Progress
This government tender offers a unique opportunity for suppliers to provide ghasti machine spares at Dudhmotisagar Dairy, Gujarat. Managed by Mehsana District Co-operative Milk Producers' Union Ltd, this procurement aims to ensure the smooth operation of dairy processing equipment through the supply of genuine spare parts. The tender process is open to qualified manufacturers and vendors with relevant experience, certifications, and registration on the Dudhsagar Dairy Purchase Portal. Key aspects include detailed technical specifications, strict eligibility criteria, and a transparent bidding process. The project involves supply, delivery within 14 weeks, and compliance with quality standards, supporting Gujarat's thriving dairy sector. Bidders are encouraged to participate early, review all documents, and adhere to deadlines for a successful bid. This procurement emphasizes quality, reliability, and timely delivery, contributing to the growth and sustainability of the dairy industry in Gujarat.
Scope Of Work
The scope of work involves the supply of ghasti machine spares at Dudhmotisagar Dairy, Dharuhera. Key deliverables include:
- Supply of genuine spare parts as per technical specifications
- Delivery within the stipulated completion period of 14 weeks
- Ensuring all parts meet the quality standards specified by the dairy
The process includes:
- Vendor registration on Dudhsagar Dairy Purchase Portal at https://dudhsagar.nprocure.com
- Submission of bid documents including technical and financial proposals
- Evaluation and selection based on technical compliance and financial competitiveness
- Contract signing and delivery schedule finalization
- Supply and installation of spare parts at designated dairy premises
Specifications and detailed requirements are provided in the tender documents, including technical parameters, quality standards, and packaging instructions. Bidders must ensure adherence to safety and environmental guidelines during supply and delivery.
Technical Specifications
| Parameter | Specification |
|---|---|
| Material | Genuine manufacturer parts conforming to dairy equipment standards |
| Dimensions | As per OEM specifications provided in the tender document |
| Quality Standards | ISO 9001 or equivalent certification |
| Delivery Schedule | Within 14 weeks from contract signing |
| Packaging | Properly packed to prevent damage during transit |
Sequential procedures include:
- Review detailed technical specifications in the tender document.
- Prepare and submit technical compliance sheet.
- Conduct site visit if required.
- Submit technical and commercial bids via the designated portal.
- Await evaluation and award notification.
Financial Requirements
The estimated budget for this procurement is Rs. 18,00,000.00 (Indian Rupees). The financial proposal must include a detailed cost breakdown, including unit prices, taxes, and delivery charges. Payment terms are as follows:
- 30% advance upon contract signing
- 70% on successful delivery and installation
| Cost Component | Amount (INR) |
|---|---|
| Unit Price | As per bid |
| Total Estimated Cost | Rs. 18,00,000 |
| Payment Schedule | 30% advance, 70% post-delivery |
Bidders must submit financial bids in the prescribed format on the portal. All prices should be inclusive of applicable taxes and duties.
Tender Data
Bid Details
Tender Type
Open
Sector
Cooperatives
Tender Fee
₹1,089
Contract Form
Supply
Completion Period
14 Weeks
Currency Type
Single
Bid Submission Start
08-10-2026 10:00:00
Document Download End
22-10-2026 17:00:00
Bid Validity
30 Days
Additional Tender Data
Commercial Details
Tender Category
Service
Tender Value
₹18,00,000
Bid To RA
No
Item Category
Spares,Components, Assy, Sub assy
Authority & Contact
Officer Inviting Bids
I/C Managing Director
Bid Opening Authority
I/C Managing Director
Address
Mehsana District Co-operative Milk Producers’ Union Ltd, Dudhsagar Dairy Highway, Mehsana, Gujarat-384002
Contact Details
9729870592/[email protected]
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Documents 4
tutorial.pdf
TENDER_DOCUMENT
General Guidelines for E-Tender and E-Auction_201125.pdf
TENDER_DOCUMENT
SITE VISIT CERTIFICATE.pdf
TENDER_DOCUMENT
089 DHD GEA spares Part A.pdf
TENDER_DOCUMENT
Categories
1
Bidding Process
Process Timeline
23-10-2026 10:00
23-10-2026 10:10
23-10-2026 10:20
Required Forms
Preliminary
DSD Bidder Basic Information Tender Fee and EMD Form
User Defined Template-Standard
Technical
Work Experience Details- General items
User Defined Template-Standard
Commercial
PRICE BID- Gea Spares
User Defined Template-Secured
Required Documents
Stage - Preliminary Stage
PAN
RequiredGSTN
RequiredDudhsagar Dairy Purchase Portal for Vendor Registration and RFQ https://dudhsagar.nprocure.com
Copy of Cancelled Cheque
RequiredCopy of Firms Registration
RequiredTender Fee Receipt
RequiredEMD Receipt
RequiredStage - Technical Stage
EPF certificate if applicable otherwise provide declaration
ESI certificate if applicable otherwise provide declaration
CA certificate with UDIN
Work Experience (old PO copy)
RequiredCopy of Purchase Orders with Work Completion Certificate
RequiredCompliance Sheet of Offer / Technical Offer
Manufacturer Authorization Certificate (if applicable)
RequiredSite Visit Certificate
Product Leaflet (if applicable)
Deviation Sheet (only if allowed)
Tentative Work execution schedule / delivery schedule
Self-declaration on bidders company letterhead for “Not blacklisted by Mehsana Union or GCMMF or NDDB
RequiredBalance sheet and income tax return for three years
Profit and loss statement for three years
Eligibility Criteria
✓ Must have valid PAN and GSTN registration.
✓ Must be registered on Dudhsagar Dairy Purchase Portal for Vendor Registration and RFQ.
✓ Submit a copy of Cancelled Cheque and Firms Registration certificate.
✓ Tender Fee Receipt and EMD Receipt are mandatory.
| Qualification Criteria | Details |
|---|---|
| Financial Stability | Balance sheets and income tax returns for the last 3 years |
| Experience | Proven work experience with old purchase orders and work completion certificates |
| Technical Capability | Manufacturer authorization certificate (if applicable), site visit certificates |
| Compliance | Self-declaration of not blacklisted by Mehsana Union, GCMMF, or NDDB |
| Certification | Valid certificates for EPF, ESI (if applicable), CA certificate with UDIN |
Note: Bidders must meet all mandatory criteria to qualify for technical evaluation and subsequent stages.
Frequently Asked Questions
Key insights about GUJARAT tender market
What is the primary purpose of this government tender?
This tender seeks qualified suppliers to provide ghasti machine spares for Dudhmotisagar Dairy in Gujarat. It aims to ensure the dairy's equipment operates smoothly by sourcing genuine, high-quality spare parts through a transparent government procurement process.
Who can participate in this tender?
Eligible bidders include manufacturers, authorized suppliers, and vendors with valid PAN, GSTN, and relevant experience in dairy equipment spare parts. Registration on the Dudhsagar Dairy Purchase Portal is mandatory, along with meeting all technical and financial eligibility criteria.
What are the key dates and deadlines for this tender?
The bid submission opens on 8th October 2026 at 10:00 AM and closes on 22nd October 2026 at 5:00 PM. The evaluation and opening of bids are scheduled for 23rd October 2026, with the delivery deadline set for 14 weeks after contract signing. Bidders must submit all documents before the closing date to qualify.
What technical specifications are required for the spare parts?
Spare parts must conform to OEM standards with specifications detailed in the tender document. Materials should meet ISO 9001 or equivalent standards, and parts must be properly packed to prevent damage during transit. Delivery should occur within 14 weeks of contract signing.
How is the bidding process conducted?
The process involves registration on the portal, downloading tender documents, attending pre-bid meetings if scheduled, submitting technical and financial bids online, and bid evaluation based on technical compliance and price. Successful bidders will be notified and awarded the contract, with strict adherence to deadlines and submission guidelines.