Government Tender for Supplying and Installing 2.0 Ton Mitsubishi & Daikin Cassette Air Conditioners in Rajkot
Progress
This government tender offers a significant opportunity for HVAC suppliers to provide 2.0 Ton Cassette Type Air Conditioners for PGVCL's Rajkot office. The project emphasizes energy-efficient, reliable cooling solutions from top brands like Mitsubishi, Daikin, and O'general. Bidders must meet strict eligibility criteria, including experience in government projects, valid GST registration, and technical capability. The tender process involves multiple evaluation stages with clear deadlines, ensuring transparency and fairness. With an estimated value of INR 16,48,500, this project aims to enhance government infrastructure with high-quality HVAC systems, promoting sustainable energy use. Interested companies in HVAC supply, electrical contracting, and civil works are encouraged to participate and contribute to the power and energy sector's development in Gujarat.
Scope Of Work
• Supply and installation of 2.0 Ton Cassette Type Air Conditioners (2026 model) from reputed brands such as Mitsubishi, O'general, Daikin, or equivalent.
• The scope includes:
- Delivery of all equipment to the specified site at PGVCL corporate office, Rajkot.
- Complete installation, including mounting, electrical wiring, and testing.
- Ensuring compliance with technical specifications outlined in the tender documents.
- Providing necessary accessories and consumables for operational readiness.
• The process involves:
- Receipt of supply order.
- Delivery of equipment.
- On-site installation and commissioning.
- Final testing and handover.
• The contractor must ensure safety standards and adhere to local regulations.
• All work must be completed within 30 days from the date of contract signing.
• The project must meet energy efficiency standards and manufacturer warranty requirements.
| Specification | Details |
|---|---|
| Capacity | 2.0 Ton |
| Model Year | 2026 |
| Make | Mitsubishi, O'general, Daikin, or equivalent |
| Type | Cassette |
| Certification | As per technical specifications |
• The selected bidder must provide comprehensive documentation including installation manuals, warranty certificates, and compliance reports.
Technical Specifications
| Parameter | Specification |
|---|---|
| Capacity | 2.0 Ton |
| Model Year | 2026 |
| Make | Mitsubishi, O'general, Daikin, or equivalent |
| Type | Cassette |
| Power Supply | 220-240V, 50Hz |
| Energy Efficiency | As per BEE star rating |
| Installation | Wall-mounted cassette unit with ceiling mounting |
| Certification | Compliant with BIS standards |
Sequential procedures:
- Confirm technical specifications with manufacturer.
- Procure equipment with proper certification.
- Transport to site.
- Install as per technical drawings.
- Conduct operational testing and commissioning.
- Handover with all documentation.
All equipment must be tested for energy efficiency, noise levels, and safety standards before installation.
Financial Requirements
The estimated project cost is INR 16,48,500. The financial breakdown includes procurement, installation, and commissioning costs. Bidders must submit a detailed price schedule in the prescribed format, including unit prices, taxes, and other charges. The payment schedule is linked to project milestones:
- 30% advance upon contract signing.
- 50% after installation and successful testing.
- 20% post final acceptance and documentation.
| Cost Component | Amount (INR) |
|---|---|
| Equipment | 10,00,000 |
| Installation | 4,00,000 |
| Miscellaneous | 2,48,500 |
All payments are subject to submission of valid invoices and compliance certificates. The bidder must ensure transparency and adherence to the budget limits specified in the tender documents.
Tender Data
Bid Details
Tender Type
Open
Sector
Power and Energy
Tender Fee
₹1,180
Contract Form
Supply
Completion Period
30 Days
Currency Type
Single
Bid Submission Start
14-10-2026 18:00:00
Document Download End
04-11-2026 18:00:00
Bid Validity
180 Days
Additional Tender Data
Commercial Details
Tender Category
Goods
Tender Value
₹16,48,500
Bid To RA
No
Item Category
Civil Works - Others
Authority & Contact
Officer Inviting Bids
Chief Engineer (Material) PGVCL Rajkot
Bid Opening Authority
Chief Engineer (Material) PGVCL Rajkot
Address
Nana Mava Main Road, Laxminagar, Rajkot- 360004
Contact Details
BID & GeM Expert Consultancy
End-to-end support — bid preparation, GeM registration, document filing & compliance by industry experts.
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Documents 4
Schedule A.pdf
TENDER_DOCUMENT
Tender General Terms Condition.pdf
TENDER_DOCUMENT
Technical Specification.pdf
TENDER_DOCUMENT
Price schedule.pdf
TENDER_DOCUMENT
Categories
6
Bidding Process
Process Timeline
13-11-2026 11:00
17-11-2026 11:00
19-11-2026 11:00
Required Forms
Preliminary
PGVCL EMD Details - Goods
User Defined Template-Standard
PGVCL Tender Fee - Goods
User Defined Template-Standard
Technical
TECHNICAL SPECIFICATION
User Defined Template-Standard
Price
Price Schedule - B
User Defined Template-Secured
Required Documents
Stage - Preliminary Stage
Payment of Tender Fee(scan copy of cash receipt/RTGS/NEFT/Online with UTR No)
RequiredPayment of EMD Fee (Scan copy of RTGS/NEFT/Online with UTR No.)
RequiredSelf- certified copy of GSTN Registration Certificate
RequiredCancelled Cheque
RequiredStage - Technical Stage
Tender documents ( Schedule - A, General Terms & Condition & Technical Specifications) dully sign and stamped
RequiredSelf-certified Copy of PAN card
RequiredDetail of make of A.C. offers to supply out of Mitsubishi, O’general, Daikin or equivalent make (on letter head)
RequiredExperience certificates for similar items supplied in Govt./semi Govt. department with equivalent amount
RequiredScan copy of GST registration certificate duly attested
RequiredFirm Detail
Required🤖 AI-Powered Bidder Prediction
Discover companies most likely to bid on this tender
Eligibility Criteria
✓ Must have valid GST registration and submit self-certified copy of GSTN certificate.
✓ Must have experience in supplying and installing HVAC equipment for government or semi-government projects.
✓ Must provide experience certificates for similar projects with documented successful completion.
✓ Must submit a scan copy of the tender fee payment receipt (RTGS/NEFT/Online UTR No.) and EMD fee.
✓ Must have a valid digital signature certificate for electronic bidding.
| Qualification Criteria | Minimum Requirement |
|---|---|
| Turnover | INR 50 Lakhs in the last 3 financial years |
| Experience | At least 2 similar projects in government sector |
| Technical Capability | Proven supply and installation of HVAC systems |
| Certification | Valid GST, PAN, and relevant technical certifications |
Note: Bidders must meet all eligibility criteria to qualify for technical evaluation.
Frequently Asked Questions
Key insights about GUJARAT tender market
What is the scope of this government tender?
This tender involves supplying and installing 2.0 Ton Cassette Type Air Conditioners (2026 model) from reputed brands like Mitsubishi, O'general, Daikin, or equivalent at PGVCL's Rajkot office. The scope includes procurement, delivery, on-site installation, testing, and commissioning, ensuring compliance with technical standards and energy efficiency requirements.
Who are eligible to participate in this tender?
Eligible bidders must have valid GST registration, experience in government HVAC projects, and meet financial criteria such as a minimum turnover of INR 50 Lakhs in the last 3 years. They must also submit experience certificates, technical certifications, and the required bid security (EMD). All eligibility criteria are detailed in the tender documents.
What are the key dates and deadlines for this tender?
The bid submission opens on 14-10-2026 at 18:00 and closes on 04-11-2026 at 18:00. The preliminary evaluation is scheduled for 13-11-2026, technical evaluation on 17-11-2026, and the price bid opening on 19-11-2026. Bidders must ensure timely submission to avoid disqualification.
How can I submit my bid and what are the technical requirements?
Bids must be submitted electronically via the official portal. Technical submissions include signed and stamped tender documents, experience certificates, make and model details, and GST registration. The technical specifications require units to meet BIS standards, energy efficiency ratings, and proper installation procedures as outlined in the tender documents.
What is the evaluation criteria for selecting the successful bidder?
Evaluation is based on technical competence (40%), experience (20%), cost competitiveness (30%), and compliance with specifications (10%). Bidders must score at least 60% in technical evaluation. The highest scoring bid will be awarded the contract, emphasizing quality, experience, and price.