Government Tender for Supply & Installation of 250KW Variable Frequency Drive at Dudhmotisagar Dairy
Progress
Tender Type
Open
Sector
Cooperatives
Tender Fee
₹1,065
Contract Form
Supply
Completion Period
01 Months
Currency Type
Single
Categories
14
This government tender offers a valuable opportunity for suppliers specializing in industrial automation, refrigeration, and electrical systems. The project involves supply and installation of a 250KW Variable Frequency Drive (VFD) for ammonia compressors at Dudhmotisagar Dairy, Gujarat. Bidders must demonstrate technical expertise, relevant experience, and compliance with government procurement policies. The project aims to improve energy efficiency and operational reliability of dairy refrigeration systems. The tender process includes detailed technical and financial evaluations, with a submission deadline of August 5, 2026. Successful bidders will benefit from a structured procurement process, technical support, and potential for future government contracts in Gujarat's dairy and food processing sectors.
Scope Of Work
The scope of work includes:
- Supply of a 250KW Variable Frequency Drive suitable for ammonia compressors.
- Installation and commissioning of the VFD in the refrigeration plant at Dudhmotisagar Dairy.
- Testing and ensuring operational efficiency of the installed VFD.
- Providing technical documentation, user manuals, and warranty details.
The key deliverables are:
- Fully functional VFD installed as per technical specifications.
- Proper integration with existing refrigeration systems.
- Training for plant operators on VFD operation.
Steps involved:
- Site assessment and preparation.
- Delivery of VFD units.
- Installation and electrical connections.
- System testing and commissioning.
- Handover and training.
Specifications comparison:
| Parameter | Specification |
|---|---|
| Power Rating | 250KW |
| Voltage | 3-phase, 415V |
| Frequency | 50Hz |
| Control Type | V/F and vector control |
| Enclosure | IP54 or higher |
Bidder must ensure compliance with all technical standards and safety regulations relevant to industrial VFD installations.
Technical Specifications
The VFD must meet the following technical parameters:
| Parameter | Specification |
|---|---|
| Power Rating | 250KW |
| Voltage | 3-phase, 415V ±10% |
| Frequency | 50Hz ±2Hz |
| Control Mode | V/F, Vector Control |
| Enclosure | IP54 or higher |
| Cooling | Forced air or liquid cooled |
| Operating Temperature | -10°C to +50°C |
| Compliance | IEC 61800-5-1, IEC 61000-4-2 |
Procedures:
- Review technical specifications.
- Prepare technical bid with compliance sheet.
- Conduct site survey if required.
- Ensure delivery within project timeline.
- Install, test, and commission as per standards.
Financial Requirements
The estimated budget for this project is INR 10,33,000.00. The cost breakdown includes:
| Item | Cost (INR) |
|---|---|
| VFD unit | 8,00,000 |
| Installation & commissioning | 1,50,000 |
| Testing & documentation | 83,000 |
| Contingency & miscellaneous | 1,00,000 |
Payment terms:
- 30% advance upon PO issuance.
- 50% after installation and initial testing.
- 20% after successful commissioning and handover.
- Payments will be made through bank transfer upon submission of valid invoices and compliance certificates.
Additional Tender Data
Commercial Details
Tender Category
Service
Tender Value
₹10,33,000
Bid To RA
No
Item Category
Spares,Components, Assy, Sub assy
Authority & Contact
Officer Inviting Bids
I/C Managing Director
Bid Opening Authority
I/C Managing Director
Address
Mehsana District Co-operative Milk Producers’ Union Ltd, Dudhsagar Dairy Highway, Mehsana, Gujarat-384002
Contact Details
8685859340/[email protected]
BID & GeM Expert Consultancy
End-to-end support — bid preparation, GeM registration, document filing & compliance by industry experts.
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Documents 3
tutorial.pdf
TENDER_DOCUMENT
General Guidelines for E-Tender and E-Auction_201125.pdf
TENDER_DOCUMENT
065 DHD VFD for ammonia comp Part A.pdf
TENDER_DOCUMENT
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Eligibility Criteria
✓ Must have valid PAN and GSTN registration.
✓ Must provide copies of firm registration certificates.
✓ Must submit Tender Fee Receipt and EMD Receipt.
✓ Registration on Dudhsagar Dairy Vendor Portal: https://dudhsagar.nprocure.com.
✓ Proven experience in supplying and installing industrial VFDs with relevant project references.
✓ Technical capability to deliver within the specified completion period.
Financial & qualification requirements:
| Criterion | Minimum Requirement |
|---|---|
| Annual turnover | Minimum INR 10,00,000 |
| Past project experience | At least 2 similar projects |
| Certification | ISO 9001 or equivalent |
Additional eligibility:
- No blacklisting by Mehsana Union, GCMMF, or NDDB.
- Valid technical and financial credentials.
Bidding Process
Process Timeline
06-08-2026 10:00
06-08-2026 10:10
06-08-2026 10:20
Required Forms
Preliminary
DSD Bidder Basic Information Tender Fee and EMD Form
User Defined Template-Standard
Technical
Work Experience Details- General items
User Defined Template-Standard
Commercial
PRICE BID- VFD 2
User Defined Template-Secured
Required Documents
Stage - Preliminary Stage
PAN
RequiredGSTN
RequiredCopy of Firms Registration
RequiredTender Fee Receipt
RequiredEMD Receipt
RequiredDudhsagar Dairy Purchase Portal for Vendor Registration https://dudhsagar.nprocure.com
Stage - Technical Stage
EPF certificate if applicable otherwise provide declaration
ESI certificate if applicable otherwise provide declaration
CA certificate with UDIN
Work Experience (old PO copy)
RequiredCopy of Purchase Orders with Work Completion Certificate
RequiredCompliance Sheet of Offer / Technical Offer
RequiredManufacturer Authorization Certificate (if applicable)
RequiredSite Visit Certificate
Product Leaflet (if applicable)
Deviation Sheet (only if allowed)
Tentative Work execution schedule / delivery schedule
Self-declaration on bidders company letterhead for “Not blacklisted by Mehsana Union or GCMMF or NDDB
RequiredFrequently Asked Questions
Key insights about GUJARAT tender market
What is the deadline for bid submission?
The bid submission deadline is 5th August 2026 at 5:00 PM. Bidders must upload all required documents and bids before this cutoff time to be considered.
What documents are required for technical qualification?
Key technical documents include Work Experience (old PO copies), Purchase Orders with Work Completion Certificates, Technical Compliance Sheets, Manufacturer Authorization Certificates, and Self-declaration of non-blacklisting. Additional documents like EPF, ESI certificates, and site visit certificates are optional but recommended.
How can I participate in the online bidding process?
Participants must register on the Dudhsagar Dairy Vendor Portal at https://dudhsagar.nprocure.com and procure a valid Digital Certificate as per Indian IT laws. Bidders should attend the free training sessions and ensure all technical and financial documents are prepared as per tender guidelines.
What is the scope of work for this tender?
The scope includes supply, installation, and commissioning of a 250KW VFD suitable for ammonia compressors, along with testing, documentation, and operator training, ensuring compliance with technical standards and safety regulations.
Who is the contact person for queries?
For assistance, contact I/C Managing Director at 8685859340 or via email at [email protected]. Support is also available through the (n)Procure support team at GNFC Ltd.
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Documents 3
tutorial.pdf
TENDER_DOCUMENT
General Guidelines for E-Tender and E-Auction_201125.pdf
TENDER_DOCUMENT
065 DHD VFD for ammonia comp Part A.pdf
TENDER_DOCUMENT