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Open Power and Energy NPROCURE

Government Tender for Supply and Installation of 8 Nos 2x2 Ton Kiosk AC Machines at 400KV Mansar SS

Bid Publish Date

31-Dec-2025, 5:00 pm

Bid End Date

22-Jan-2026, 4:00 pm

Value

₹16,00,080

Location

SURENDRANAGAR , GUJARAT

Progress

Issue31-Dec-2025, 5:00 pm
AwardPending
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Tender Type

Open

Sector

Power and Energy

Tender Fee

₹1,180

Contract Form

Supply

Completion Period

2  Months

Currency Type

Single

Categories 2

ELECTRICAL MACHINE

This government tender offers a significant opportunity for reputed manufacturers, authorized distributors, and electrical contractors to supply and install 8 Nos 2x2 Ton Kiosk AC units at the critical 400KV Mansar Substation under Gujarat Energy Transmission Corporation Limited (GETCO). The project aims to enhance cooling infrastructure for power transmission equipment, ensuring reliable operation in a high-voltage environment. Bidders must meet strict technical, experience, and financial criteria, including providing detailed documentation, technical literature, and compliance certificates. The tender process involves a transparent evaluation based on technical competence and cost-effectiveness, with a project completion timeline of 2 months. Interested companies should download the detailed tender document, prepare all required submissions, and participate through the official e-procurement portal. This procurement aligns with government efforts to upgrade power infrastructure and promote quality electrical solutions in Gujarat.

Scope Of Work

• Supply of 8 Nos 2x2 Ton Tele pack type AC units suitable for outdoor kiosk installation.
• Installation and commissioning of the AC units at the specified 400KV Mansar SS location.
• Ensure all units meet technical specifications as per Annexure-B.
• Provide manufacturer’s catalogues, technical literature, and guaranteed technical particulars.
• Conduct testing and quality checks to ensure operational efficiency.
• Complete the project within a stipulated period of 2 months from the date of award.

The process involves:

  1. Submission of technical and financial bids via the official portal.
  2. Technical evaluation based on specified criteria.
  3. Price bid opening for technically qualified bidders.
  4. Final selection and contract award to the successful bidder.

Key deliverables include procurement of AC units, installation, testing, and commissioning, along with necessary documentation and compliance certificates.

Technical Specifications

Parameter Specification
Model 2x2 Ton Tele pack type AC
Capacity 2 Tons per unit
Power Supply 415V, 3-phase, 50Hz
Operating Temperature -5°C to 50°C
Refrigerant R410A
Energy Efficiency Ratio As per BIS standards
Certification ISO 9001, CE

Sequential process:

  1. Review technical specifications.
  2. Ensure product compliance.
  3. Submit detailed technical documentation.
  4. Conduct site inspection if required.
  5. Finalize procurement and installation schedule.

Financial Requirements

The estimated project cost is approximately ₹16,00,080.00. Bidders must submit a detailed financial proposal, including unit prices, total cost, taxes, and applicable discounts. The payment terms are as follows:

  • 30% advance payment upon contract signing.
  • 50% after delivery and installation.
  • 20% after successful commissioning.
Cost Component Amount (INR)
Equipment Cost To be quoted
Installation To be quoted
Taxes & Duties As applicable
Total Estimated Cost ₹16,00,080.00

All financial proposals must be inclusive of applicable taxes and duties, and bidders should specify payment milestones clearly.

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Eligibility Criteria

✓ Must have valid registration and licenses for electrical equipment supply.
✓ Must be OEM, authorized distributor, or dealer of reputed AC manufacturing companies.
✓ Submit authorization letter from OEM.
✓ Proven experience of at least 5 years in supplying AC units to government or large corporate clients.
✓ Must have relevant technical documentation, including catalogues and test reports.
✓ Financial stability evidenced by last 3 years' profit and loss statements and ITR.

Qualification Requirement Details
Experience Minimum 5 years in government or large-scale projects
Technical Capability Proven technical expertise with certified products
Financial Stability Last 3 years' balance sheets and ITR
Certification Valid GST, NCLT undertaking, conflict of interest declaration
Manufacturing Year AC units manufactured from January 2025 onwards

Note: Bidders must meet all criteria to qualify for technical evaluation.

Bidding Process

Process Timeline

1. Technical Bid

23-01-2026 10:00

2. Price Bid

Required Forms

Technical

Tender Fee Form

Library-Standard

Required

Emd Fee Form

Library-Standard

Required

Price

KIOSK AC Machine 400 KV Mansar

User Defined Template-Secured

Required

Required Documents

Stage - Technical Bid

1

Scan copy of Tender Documents duly Sign & Stamp by Contractor

Required
2

Make Offered: Reputed Manufacturer Make with detail Technical Documents with Relevant Technical Tests.

Required
3

Bidder quoting for the bid shall be strictly of OEM, distributor or dealer of air conditioner machines manufacturing company. Submit Authorization letter from OEM.

Required
4

Manufacturing Year: Supplier insured & confirmed in schedule for manufacturing year for AC which not be before January-2025.

Required
5

Experience: Agency should Authorized Distributor/ Dealer of manufacturer, having produce evidence of supply under Govt. Offices/ Plants/MNCs as per above criteria for last 05 years.

Required
6

Bidder shall have to submit manufacturer’s catalogue/literature showing technical specification of materials as per mentioned in Annexure-B with seal & signature of Bidder on catalogue with technical Bid.

Required
7

Bidder shall have to submit ANNEXUREs -1 to 14 with Guaranteed Technical Particulars as per Technical Bid.

Required
8

GST

Required
9

Details of partners/ Directors of the Firm/Company. Partnership Deed if applicable.

10

Last 3 Year profit loss balance sheet with ITR.

Required
11

PAN No

Required
12

MSME registration if applicable

13

NCLT Undertaking

Required
14

Declaration of Conflict of interest

Required
15

Declaration of Relationship with Employee

Required
16

Power of Attorney if any

Form - Tender Fee Form

1

Provide any proof of Bid Processing Fee

Required

Form - Emd Fee Form

1

Provide any proof of EMD Document

Required

Frequently Asked Questions

Key insights about GUJARAT tender market

What is the scope of this government tender?

This tender involves supply, installation, and commissioning of 8 Nos 2x2 Ton Tele pack type AC units at the 400KV Mansar Substation. The project includes procurement of high-quality outdoor AC units, installation at designated kiosks, and testing to ensure operational efficiency. Bidders must comply with technical specifications, submit relevant documentation, and complete the project within 2 months. The scope also covers providing technical literature, guaranteed particulars, and post-installation support.

Who is eligible to bid for this tender?

Eligible bidders must be OEM, authorized distributors, or dealers of reputed AC manufacturing companies with at least 5 years of experience in supplying similar equipment to government or large corporate clients. They must possess valid certifications, GST registration, and submit supporting documents like balance sheets, ITR, and NCLT undertakings. Bidders should also demonstrate technical competence with relevant certifications and manufacturing details from January 2025 onwards.

What are the key technical specifications required?

The AC units should be 2x2 Ton Tele pack type with specifications including power supply of 415V, R410A refrigerant, and ISO 9001 certification. Units must operate efficiently within temperature ranges of -5°C to 50°C. The technical compliance includes detailed documentation, catalogues, and guaranteed technical particulars as per Annexure-B. Bidders should ensure product certification and adherence to BIS standards.

What is the bidding process and timeline?

Bidders must register on the procurement portal, download tender documents, and submit bids before 22nd January 2026, 4:00 PM. The technical evaluation will be conducted on 23rd January 2026 at 10:00 AM, followed by price bid opening for qualified bidders. The final award will be announced based on combined technical and financial scores. Key dates include bid start on 31-12-2025 and bid end on 22-01-2026.

How can I get assistance or clarifications regarding this tender?

For support, contact GETCO Surendranagar via email at [email protected] or call the support team at +91-79-40007517, 40007514, 40007515. A vendor training session is available every Saturday at (n)code solutions, Ahmedabad. Bidders are encouraged to clarify doubts before submission to ensure compliance with all tender requirements.