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Open State Governments & UT NPROCURE

Government Tender for Supply & Installation of Air Conditioners at Dahej SEZ with 5-Year AMC

Bid Publish Date

24-Dec-2025, 3:00 pm

Bid End Date

16-Feb-2026, 6:00 pm

Location

GANDHINAGAR , GUJARAT

Progress

Issue24-Dec-2025, 3:00 pm
AwardPending
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Tender Type

Open

Sector

State Governments & UT

Tender Fee

₹1,180

Contract Form

Works

Completion Period

As per tender Document Attached

Currency Type

Single

Categories 7

TECHNICAL SERVICES OTHER SERVICE PERSONAL CARE PRODUCTS HOUSEHOLD ITEM SEZ WATER LEVEL RECORDER MICROCENTRIFUGES

This government tender offers an excellent opportunity for HVAC contractors and suppliers to bid for the supply, installation, and 5-year comprehensive maintenance of air conditioning systems at Dahej SEZ, Gujarat. The project aims to upgrade infrastructure within the special economic zone, ensuring energy-efficient and compliant air conditioning solutions. Bidders must meet eligibility criteria, submit technical and financial proposals electronically via the NProcure platform, and adhere to strict deadlines. The tender includes detailed specifications, scope of work, and evaluation criteria designed to ensure quality and transparency. With a focus on sustainable infrastructure development, this project is ideal for experienced contractors seeking to contribute to Gujarat’s industrial growth. The procurement process is fully digital, promoting efficiency and fairness in awarding the contract. Key dates, contact details, and detailed documents are available for registered bidders. Don’t miss this chance to be part of a significant government infrastructure project in Gujarat.

Scope Of Work

• Supply of high-efficiency air conditioning units suitable for industrial and commercial premises within Dahej SEZ.
• Installation of air conditioners at designated locations as per technical specifications.
• Testing and commissioning of all units to ensure proper functioning.
• Providing a comprehensive 5-year Annual Maintenance Contract (AMC) covering preventive and corrective maintenance.

The process includes:

  1. Procurement of air conditioning units complying with specified standards.
  2. Delivery to the designated site at Dahej SEZ.
  3. Installation as per approved technical drawings and safety protocols.
  4. Testing, commissioning, and handover.
  5. Providing scheduled preventive maintenance and prompt repairs during the AMC period.
Specification Details
Cooling Capacity As per technical requirements
Energy Efficiency Minimum 3 Star BEE rating
Power Supply 230V, 50Hz, 1-phase
Installation Standards BIS and IEC compliant

• All work must be completed within the timeline specified in the tender document.
• Bidders must submit detailed technical proposals and compliance certificates.
• The contractor shall ensure safety and environmental standards are maintained throughout the project.

Technical Specifications

Parameter Specification
Units Split and window air conditioners with inverter technology
Capacity 1.5 Ton and 2 Ton options
Power Supply 230V, 50Hz, single-phase
Refrigerant R410A or equivalent
Noise Level Not exceeding 55 dB
Installation Wall-mounted, ceiling cassette, or ducted as per site

Sequential procedure:

  1. Review technical specifications.
  2. Submit detailed technical proposal.
  3. Ensure units meet BIS and IEC standards.
  4. Conduct site inspection if required.
  5. Complete installation and testing as per approved plan.

Financial Requirements

The estimated project budget ranges from INR 10 lakhs to INR 15 lakhs, inclusive of all costs. The detailed cost breakdown includes:

Cost Component Estimated Cost (INR)
Equipment 60%
Installation 25%
Commissioning 10%
AMC for 5 years 5%

Payment terms are as follows:

  • 30% advance upon contract signing.
  • 40% after delivery and installation.
  • 30% post successful commissioning.
  • Final payment after completion of AMC period.
    All payments are subject to submission of valid invoices and completion certificates.

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Eligibility Criteria

✓ Must have valid registration and licenses for HVAC supply and installation.
✓ Proven experience in executing similar government or large-scale industrial projects.
✓ Financial stability demonstrated through recent audited financial statements.
✓ Must submit scanned copies of Tender Fee and EMD as per tender requirements.
✓ Technical bid documents must be uploaded as per specifications.

Qualification Criteria Details
Experience Minimum 3 completed projects of similar scope in last 5 years
Financial Turnover Minimum INR 50 lakhs in last 3 years
Certification ISO 9001, 14001, 45001 (if applicable)
EMD As specified in tender documents
Tender Fee Non-refundable fee of INR 1180

Note: Bidders must meet all eligibility requirements to qualify for the technical and commercial evaluation stages.

Bidding Process

Process Timeline

1. Preliminary Stage

24-02-2026 11:25

2. Technical Stage

24-02-2026 11:30

3. Commercial Stage

27-02-2026 11:30

Required Forms

Preliminary

Tender Fee Form

Library-Standard

Required

Emd Fee Form

Library-Standard

Required

Technical

Technical Bid

User Defined Template-Standard

Required

Commercial

Price Bid Form

Library-Secured

Required

Required Documents

Stage - Preliminary Stage

1

Upload Scanned Copies of Tender Fee and EMD

Required

Stage - Technical Stage

1

Upload Scanned Copies of Technical Bid Documents as per tender

Required

Frequently Asked Questions

Key insights about GUJARAT tender market

What is the deadline for bid submission?

The bid submission deadline is 09-01-2026 at 18:00 hours. Bidders must upload all required documents before this time, as late submissions will not be accepted.

What documents are required to participate in this tender?

Bidders must upload scanned copies of the Tender Fee, EMD, and Technical Bid Documents as specified in the tender guidelines. All documents should be in the prescribed format and meet the eligibility criteria.

How can I participate in the online bidding process?

Participants need to register on the NProcure platform, procure a valid Digital Certificate, and attend the free vendor training sessions held every Saturday. All bids must be submitted electronically through the platform before the deadline.

What is the scope of work for this tender?

The scope includes supply, installation, testing, commissioning, and 5-year AMC of air conditioners at Dahej SEZ premises. The units should meet technical specifications, energy efficiency standards, and safety protocols as detailed in the tender documents.

Who can I contact for clarifications or support?

For assistance, contact the Support Team at (n)code solutions via phone at +91-79-40007517 or email at [email protected]. Support is available for registration, document upload, and technical queries.