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Open Power and Energy NPROCURE

Government Tender for Supply & Installation of Backup Server and Veeam Software Renewal

Bid Publish Date

16-Sep-2025, 11:00 am

Bid End Date

14-Oct-2025, 12:30 pm

EMD

₹40,000

Location

SURAT , GUJARAT
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Progress

Issue16-Sep-2025, 11:00 am
AwardPending
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Tender Type

Open

Sector

Power and Energy

Tender Fee

₹1,180

Contract Form

Buy

Completion Period

As per tender Document Attached

Currency Type

Single

Categories 2

DATA BACK UP SOFTWARE

This government tender from Dakshin Gujarat Vij Company Ltd. (DGVCL) offers a significant opportunity for IT firms specializing in backup server supply and software renewal. The project involves supplying and installing a backup server, renewing Veeam Backup Software, and enhancing the data recovery infrastructure for a leading power utility in Gujarat. With a structured bidding process, detailed technical specifications, and a clear evaluation methodology, this tender aims to select experienced vendors capable of delivering reliable backup solutions. The project budget ranges between Rs. 10 lakh and Rs. 15 lakh, emphasizing the importance of cost-effective and technically compliant bids. Interested companies should review the detailed tender documents, adhere to the submission deadlines, and participate in the online bidding process to secure this government contract. This opportunity is ideal for IT service providers, hardware suppliers, and software vendors seeking to expand their footprint in the government power sector.

Scope Of Work

The scope of work includes:

  • Supply of a high-performance Backup Server compatible with existing infrastructure.
  • Installation and configuration of the Backup Server at DGVCL premises.
  • Renewal of the Veeam Backup Software Subscription for a specified period.
  • Integration of the new backup system with existing IT infrastructure.
  • Testing and commissioning of the backup system to ensure operational readiness.
  • Documentation and training for DGVCL staff on system operation and maintenance.

Key deliverables:

  • Fully functional Backup Server installed and configured.
  • Valid Veeam Backup Software Subscription renewed.
  • Complete technical documentation.
  • Training sessions for end-users.

Sequential process:

  1. Receipt of purchase order.
  2. Delivery of hardware components.
  3. Installation and setup.
  4. Software renewal and configuration.
  5. Testing and commissioning.
  6. Final handover and documentation.
Specification Details
Server Type Enterprise-grade backup server
Storage Capacity Minimum 50 TB
Compatibility Compatible with existing DGVCL infrastructure
Software Version Latest Veeam Backup & Replication version

Important: All hardware and software components must meet the technical specifications detailed in the tender documents.

Technical Specifications

The hardware must include:

Parameter Specification
Server Type Enterprise Backup Server
Storage Capacity Minimum 50 TB
Processor Quad-core or higher, 3.0 GHz
RAM Minimum 64 GB
Network Interface Dual Gigabit Ethernet
Power Supply Redundant power supplies

The software renewal must include:

  • Veeam Backup & Replication latest version
  • Support and maintenance for the subscription period
  • Compatibility with existing infrastructure

Sequential steps for technical compliance:

  1. Hardware procurement as per specifications.
  2. Hardware installation and configuration.
  3. Software renewal and license activation.
  4. Integration testing.
  5. Final approval and handover.

Financial Requirements

The estimated project budget ranges from Rs. 10,00,000 to Rs. 15,00,000, including hardware, software, installation, and support services. The breakdown is as follows:

Cost Component Estimated Cost (Rs.)
Hardware 6,00,000
Software Renewal 4,00,000
Installation & Support 2,00,000

Payment terms:

  • 30% advance on order confirmation.
  • 50% after hardware delivery and installation.
  • Remaining 20% upon successful commissioning.
  • Payments will be processed through bank transfer after submission of valid invoices and acceptance certificates.

Additional Tender Data

Commercial Details

Tender Category

Service

Bid To RA

No

Item Category

IT

Authority & Contact

Officer Inviting Bids

Addl. General Manager (IT), DGVCL, Corporate Office

Bid Opening Authority

Addl. General Manager (IT), DGVCL, Corporate Office

Address

Regd. & Corporate Office: “Urja Sadan”, Nana Varachha Road, Kapodara Char Rasta, SURAT- 395 006

Contact Details

[email protected]

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Documents 13

1. NIT-.pdf

TENDER_DOCUMENT

2. Tender-Doc.pdf

TENDER_DOCUMENT

3. Schedule-B.pdf

TENDER_DOCUMENT

4. ANNEXURE-I contract agreement .pdf

TENDER_DOCUMENT

5. ANNEXURE-II Under taking .pdf

TENDER_DOCUMENT

6. ANNEXURE-III Deviation.pdf

TENDER_DOCUMENT

7. Annexure-IV(declaration).pdf

TENDER_DOCUMENT

8A. Annexure-V TechSpec.pdf

TENDER_DOCUMENT

8B. Annexure-V TechSpec.pdf

TENDER_DOCUMENT

9. Annexure-VI-MAF.pdf

TENDER_DOCUMENT

10. Annexure-VII_integrity_pact.pdf

TENDER_DOCUMENT

11. Modified BG Format.pdf

TENDER_DOCUMENT

Corrigendum-1.pdf

TENDER_DOCUMENT

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Eligibility Criteria

✓ Must have valid digital certificates as per IT Act 2000 for secure electronic bidding.
✓ Proven experience in supplying and installing backup servers and renewing enterprise backup software.
✓ Financial stability with minimum turnover requirements as specified in the tender documents.
✓ Submission of all required documents for preliminary and technical stages, including:

  • Tender Fee and EMD proof
  • Technical compliance documents
  • Certificates of experience and past project references
Qualification Criteria Minimum Requirement
Turnover Rs. 50 Lakhs in last 3 years
Experience At least 2 similar projects completed
Certification Valid digital certificates for secure bidding

Note: Bidders must meet all eligibility conditions to qualify for the tender evaluation.

Bidding Process

Process Timeline

1. PRELIMINARY STAGE

15-10-2025 11:00

2. TECHNICAL STAGE

16-10-2025 11:00

3. PRICE BID

24-10-2025 11:00

Required Forms

PRELIMINARY

Tender Fee RTGS/NEFT_Online Form

User Defined Template-Standard

Required

EMD RTGS/NEFT_Online Form

User Defined Template-Standard

Required

TECHNICAL

Annexure II_Undertaking

User Defined Template-Standard

Required

ANNEXURE – III_Deviation

User Defined Template-Standard

Required

PRICE

Price Bid_Veeam

User Defined Template-Secured

Required

Required Documents

Stage - PRELIMINARY STAGE

1

Tender Fee and EMD paid - proof of copy req. to be attached

Required

Stage - TECHNICAL STAGE

1

All Tender Documents as per tender required to be attached

Required

Frequently Asked Questions

Key insights about GUJARAT tender market

What is the primary objective of this government tender?

This tender aims to supply and install a backup server and renew the Veeam Backup Software Subscription for Dakshin Gujarat Vij Company Ltd. (DGVCL) to enhance data security, disaster recovery, and IT infrastructure resilience within the power sector.

Who can participate in this tender?

Eligible bidders include IT service providers with proven experience in backup server supply, software renewal, and enterprise data management solutions. Bidders must meet all eligibility criteria and possess valid digital certificates for secure electronic bidding.

What are the key deadlines for submission?

The last date for bid submission is 07-10-2025 at 18:00. The preliminary evaluation occurs on 08-10-2025, followed by technical evaluation on 09-10-2025, and the price bid opening is scheduled for 16-10-2025. Bidders should ensure timely submission to avoid disqualification.

What documents are required to participate?

Bidders must submit:

  • Tender Fee and EMD proof for preliminary stage.
  • All technical documents, including technical compliance certificates and experience records.
  • Signed declaration and deviation annexures as specified.
  • Price bid in the prescribed format.
    All documents must be submitted electronically via the official portal.
How will the evaluation of bids be conducted?

Bids will be evaluated based on:

  • Technical compliance (50 points)
  • Past experience (30 points)
  • Cost competitiveness (20 points)
    Bidders must meet minimum qualifying marks to proceed to financial evaluation. The evaluation process emphasizes technical suitability, experience, and cost-effectiveness.

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