Government Tender for Supply, Installation & Testing of Computer Systems, Laptops & Printers in Vapi Municipal Corporation
Progress
This government tender offers an exclusive opportunity for suppliers to provide IT hardware including computer systems, laptops, and printers to the Vapi Municipal Corporation in Gujarat. The project aims to upgrade municipal offices' digital infrastructure through a streamlined supply, installation, and commissioning process. Bidders with proven experience in government projects and compliance with quality standards are encouraged to participate. The tender process is managed by the Deputy Municipal Commissioner, with a submission deadline of August 29, 2026. The project budget is approximately INR 8,77,000, and the completion timeline is 1 month. This procurement supports the enhancement of municipal administrative functions and digital services, fostering transparency and efficiency in local governance. Interested vendors should review detailed eligibility criteria, technical specifications, and submission procedures to ensure successful participation in this public sector tender.
Scope Of Work
The selected vendor will be responsible for:
- Supplying high-quality computer systems, laptops, and printers as per specifications.
- Ensuring proper installation and configuration of all hardware components.
- Testing the systems for functionality and compatibility.
- Providing commissioning services to ensure operational readiness.
- Coordinating with Vapi Municipal Corporation for seamless integration.
Key deliverables include:
- Delivery of all hardware items to designated locations.
- Complete installation and setup of systems.
- Conducting testing and quality assurance.
- Providing user training if required.
| Item Type | Specifications | Quantity |
|---|---|---|
| Computer Systems | Intel i5, 8GB RAM, 1TB HDD | As per requirement |
| Laptops | Core i3, 4GB RAM, 500GB HDD | As per requirement |
| Printers | LaserJet, duplex printing | As per requirement |
Process flow:
- Receive purchase order.
- Supply of hardware components.
- Installation and configuration.
- Testing and commissioning.
- Final handover and documentation.
Technical Specifications
| Parameter | Specification |
|---|---|
| Computer Systems | Intel Core i5, 8GB RAM, 1TB HDD, 21.5-inch monitor |
| Laptops | Intel Core i3, 4GB RAM, 500GB HDD, 14-inch display |
| Printers | LaserJet, duplex, network-enabled |
Installation procedures:
- Unpack and inspect hardware.
- Connect to power and network.
- Install necessary drivers and software.
- Conduct functionality tests.
- Obtain approval from designated officials.
Financial Requirements
The total estimated budget for this project is INR 8,77,000. Payment will be made in phases:
- 30% advance upon contract signing.
- 50% after delivery and installation.
- 20% after successful testing and acceptance.
| Cost Component | Amount (INR) |
|---|---|
| Hardware procurement | 6,50,000 |
| Installation & testing | 1,50,000 |
| Miscellaneous | 77,000 |
All payments are subject to submission of valid invoices and completion certificates. Bidders should include detailed cost breakdowns in their proposals.
Tender Data
Bid Details
Tender Type
Open
Sector
State Governments & UT
Tender Fee
₹1,770
Contract Form
Supply
Completion Period
1 Months
Currency Type
Single
Bid Submission Start
14-08-2026 18:50:00
Document Download End
29-08-2026 17:00:00
Bid Validity
120 Days
Additional Tender Data
Commercial Details
Tender Category
Goods
Tender Value
₹8,77,000
Bid To RA
No
Item Category
Supply of Electrodes
Authority & Contact
Officer Inviting Bids
Deputy Municipal Commissioner
Bid Opening Authority
Deputy Municipal Commissioner
Address
Vapi Municipal Corporation
Contact Details
BID & GeM Expert Consultancy
End-to-end support — bid preparation, GeM registration, document filing & compliance by industry experts.
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Documents 1
organized (1).pdf
TENDER_DOCUMENT
Categories
7
Bidding Process
Process Timeline
31-08-2026 12:35
31-08-2026 12:39
Required Forms
Preliminary
Tender Fee Form
Library-Standard
Emd Fee Form
Library-Standard
Commercial
Price Bid Form
Library-Secured
Required Documents
Stage - Preliminary Stage
Tender fess
RequiredEMD Fees
Requiredgst certificate
Requiredpan card
Requiredall tender documents scan copy with sign
RequiredAnnexure as per RFP
RequiredGeneral Information (Annexure-1)
RequiredUndertaking (Annexure-II)
RequiredAttach Scan Copy of Experience in Similar type of work in Govt. Filed (Work Order Copy)
RequiredForm - Tender Fee Form
Provide any proof of Bid Processing Fee
Form - Emd Fee Form
Provide any proof of EMD Document
Eligibility Criteria
✓ Must have valid GST registration and PAN card.
✓ Proven experience in supplying IT hardware to government departments.
✓ Must submit tender fee and EMD as specified.
✓ All required documents must be scanned and signed.
✓ Experience in similar government projects (attach work orders).
| Qualification Criterion | Requirement |
|---|---|
| Financial stability | Annual turnover of at least INR 10 lakhs in the last 3 years |
| Technical capability | Proven track record of supplying similar hardware |
| Certification | ISO 9001 or equivalent quality standards |
Note: Bidders must meet all eligibility requirements to qualify for further evaluation.
Frequently Asked Questions
Key insights about GUJARAT tender market
What is the deadline for bid submission?
The bid submission deadline is 29th August 2026 at 5:00 PM. Bidders must upload all required documents and proposals before this time. Late submissions will not be accepted under any circumstances.
What documents are required to participate in this tender?
Eligible bidders must submit tender fee, EMD, GST certificate, PAN card, signed copies of all tender documents, Annexures, General Information, Undertaking, and proof of experience in similar government projects (work orders). All documents should be scanned and signed as per the guidelines.
How is the evaluation process conducted?
Bids are evaluated based on technical compliance (40%), cost competitiveness (30%), past experience (20%), and certifications (10%). Bidders must meet minimum thresholds in each category to qualify for the award. The process includes technical review, financial assessment, and shortlisting.
Can I attend a training session for online bidding?
Yes, a free vendor training camp is organized every Saturday at (n)code solutions, Ahmedabad. This session covers online bid submission procedures, document uploading, and system navigation, helping bidders participate confidently in the electronic tender process.
What is the scope of work for this tender?
The scope includes supply, installation, and testing of computer systems, laptops, and printers. The vendor must ensure proper setup, configuration, and commissioning of hardware, adhering to specified technical standards and timelines. Final acceptance depends on successful testing and approval by Vapi Municipal Corporation.