Government Tender for Supply & Installation of Final Sealing Machine with Vacuum Pump
Progress
This government tender offers an excellent opportunity for qualified vendors to supply and install a Final Sealing Machine with Vacuum Pump at the Electrical Research and Development Association in Vadodara, Gujarat. The project aims to upgrade electrical research capabilities with advanced sealing technology, ensuring compliance with technical standards and safety regulations. The procurement process is open and transparent, inviting bids from experienced companies in electrical equipment manufacturing, machinery installation, and research infrastructure development. Key activities include equipment supply, installation, testing, and commissioning, with detailed evaluation criteria focused on technical compliance, experience, and cost competitiveness. The tender emphasizes fair competition, timely delivery, and adherence to government procurement norms, making it a strategic opportunity for vendors seeking to contribute to national power and energy research initiatives.
Scope Of Work
The scope of work includes:
- Supplying a Final Sealing Machine with specifications detailed in the tender documents.
- Installing the equipment at the designated site in Vadodara.
- Integrating the Vacuum Pump with the sealing machine.
- Conducting testing and commissioning to ensure operational readiness.
- Providing technical support and documentation for installation.
Key deliverables include:
- Fully functional sealing machine with vacuum pump.
- Installation and commissioning reports.
- User manuals and technical documentation.
Sequential process:
- Submission of technical and commercial bids.
- Technical evaluation and shortlisting.
- Commercial bid opening and evaluation.
- Contract award and equipment procurement.
- Installation, testing, and commissioning.
- Final acceptance and handover.
| Equipment Specification | Details |
|---|---|
| Model | As per tender document |
| Power Supply | 220V, 50Hz |
| Capacity | As specified |
| Additional Features | Vacuum integration, safety features |
The contractor must ensure compliance with all technical standards and safety regulations as specified in the tender documentation.
Technical Specifications
The equipment must meet the following technical parameters:
| Parameter | Specification |
|---|---|
| Model | As per tender document |
| Power Supply | 220V, 50Hz, single-phase |
| Sealing Capacity | Minimum 100 units/hour |
| Vacuum Pump | Integrated, with specified vacuum level |
| Safety Standards | Compliant with IS/IEC standards |
Process for technical compliance:
- Submit technical specifications document.
- Ensure equipment meets all listed parameters.
- Conduct site testing post-installation.
- Provide technical data sheets and brochures.
Financial Requirements
The total project budget is estimated between INR 5,00,000 to INR 8,00,000, inclusive of all taxes and duties. The cost breakdown includes:
| Item | Cost (INR) |
|---|---|
| Equipment | As per quotation |
| Installation | As per quotation |
| Testing & Commissioning | As per quotation |
| Miscellaneous | Included |
Payment terms:
- 30% advance upon contract signing.
- 40% after installation completion.
- 30% post final acceptance.
Bidders must submit a detailed price bid on their official letterhead, signed and stamped, as part of the commercial bid submission.
Tender Data
Bid Details
Tender Type
Open
Sector
Power and Energy
Contract Form
Works
Completion Period
As per tender Document Attached
Currency Type
Single
Bid Submission Start
25-08-2026 17:45:00
Document Download End
11-09-2026 17:45:00
Bid Validity
180 Days
Additional Tender Data
Commercial Details
Tender Category
Service
Bid To RA
No
Item Category
Packaging
Authority & Contact
Officer Inviting Bids
PURCHASE EXECUTIVE
Bid Opening Authority
ELECTRICAL RESEARCH AND DEVELOPMENT ASSOCIATION
Address
ELECTRICAL RESEARCH AND DEVELOPMENT ASSOCIATION
Contact Details
[email protected]/9712440950
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Documents 11
ABG Format.doc
TENDER_DOCUMENT
PBG Format.doc
TENDER_DOCUMENT
Letter of undertaking - Ethics.doc
TENDER_DOCUMENT
Bank Details for NEFT.pdf
TENDER_DOCUMENT
Commercial Deviation Format.doc
TENDER_DOCUMENT
Technical Deviation Format.doc
TENDER_DOCUMENT
PIND-2627-00593-R1-Commercial Terms.pdf
TENDER_DOCUMENT
PIND-2627-00593-R1-General Conditions.pdf
TENDER_DOCUMENT
PIND-2627-00593-R1-Request For Quotation.pdf
TENDER_DOCUMENT
PIND-2627-00593-R1-Specification.pdf
TENDER_DOCUMENT
PIND-2627-00593-R1-Qualification Criteria.pdf
TENDER_DOCUMENT
Categories
20
Bidding Process
Process Timeline
11-09-2026 18:00
11-09-2026 19:00
Required Forms
TECHNICAL
Commercial Terms
User Defined Template-Standard
Technical Specification
User Defined Template-Standard
Qualification criteria
User Defined Template-Standard
Technical bid confirmation
User Defined Template-Standard
COMMERCIAL
Commercial bid
User Defined Template-Secured
Required Documents
Stage - TECHNICAL BID
Confirmation of ABG & PBG on vendors letterhead with sign and stamp
RequiredLetter of ethics with sign and stamp on letterhead.
RequiredTechnical deviation sheet
RequiredCommercial deviation sheet
RequiredCommercial Terms with sign and stamp
RequiredGeneral Terms with sign and stamp
RequiredRequest for quotation with sign and stamp
RequiredTechnical Specification with sign and stamp
RequiredDetails of equipment quoted along with brochure, technical data etc.
RequiredDetails of vendor along with full address, mobile number and e-mail IDs.
RequiredQualification Criteria documents along with attachment
RequiredEMD payment details
Stage - COMMERCIAL BID
Price bid on letter head along with sign and stamp
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Eligibility Criteria
- ✓ Must have valid certifications including the certificate serial number 624afbe7.
- ✓ Must submit confirmation of ABG & PBG on vendor letterhead with signature and stamp.
- ✓ Must provide a letter of ethics signed and stamped.
- ✓ Must submit technical deviation sheets, commercial deviation sheets, and signed terms documents.
- ✓ Must demonstrate relevant experience in electrical equipment installation.
- ✓ Must have financial stability as per the qualification criteria table below:
| Criterion | Minimum Requirement |
|---|---|
| Annual Turnover | INR 50 Lakhs |
| Past Projects | At least 2 similar projects in last 3 years |
| Certification | Valid ISO 9001 or equivalent |
- ✓ Must submit EMD payment of INR 10,000.
- ✓ Must provide detailed vendor information including full address, contact numbers, and email IDs.
Frequently Asked Questions
Key insights about GUJARAT tender market
What is the deadline for bid submission?
The bid submission deadline is 11th September 2026 at 17:45 IST. Bidders must upload all required documents before this time to participate in the tender.
What documents are required for the technical bid?
The technical bid must include:
- Confirmation of ABG & PBG on vendor letterhead
- Letter of ethics signed and stamped
- Technical deviation sheet
- Commercial deviation sheet
- Signed commercial and general terms
- Request for quotation
- Technical specifications with signatures
- Equipment details with brochures
- Vendor full details and qualification documents
- EMD payment proof (if applicable).
How is the evaluation process conducted?
Evaluation involves a technical assessment (50%), experience and credentials (20%), and price competitiveness (30%). Bidders must meet minimum thresholds, including 70% technical score, to qualify for commercial evaluation.
What are the technical specifications of the equipment?
The equipment must include a Final Sealing Machine with an integrated Vacuum Pump, operating at 220V, 50Hz, with a capacity of at least 100 units/hour. It must comply with IS/IEC standards and include safety features. Detailed specifications are available in the tender documents.
Who can I contact for support during the bidding process?
For assistance, contact Manoj Panchal via email at [email protected] or call 9712440950. Support is available during working hours, and a vendor training session is held weekly to guide bidders through online procedures.