Government Tender for Supply & Installation of GPS Tracking System in Vehicles - Kalavad NagarPalika
Progress
This government tender offers an exciting opportunity for electronics and vehicle tracking companies to supply and install GPS tracking systems in municipal vehicles for Kalavad NagarPalika, Gujarat. The project aims to enhance vehicle monitoring, safety, and operational efficiency through advanced GPS technology. With a project cost estimated at INR 135,000 and a completion timeline of 3 months, qualified bidders can participate in this open procurement process. The tender includes detailed technical specifications, eligibility criteria, and a structured bidding process, making it ideal for experienced suppliers seeking to expand their footprint in government infrastructure projects. Bidders must submit all required documentation before the deadline of 25th September 2026, and successful proposals will be evaluated based on technical compliance, experience, and cost-effectiveness. This is a strategic opportunity to collaborate with local government authorities and contribute to improved municipal services through innovative vehicle management solutions.
Scope Of Work
The scope of work for this tender includes:
- Procurement of GPS tracking devices compatible with municipal vehicles.
- Installation of GPS units in designated vehicles as per specifications.
- Testing and commissioning of installed GPS systems to ensure proper functionality.
- Providing training and documentation for vehicle operators and maintenance staff.
- Ensuring compliance with all technical and safety standards outlined in the tender documents.
Key deliverables include:
- Fully functional GPS tracking systems installed in all specified vehicles.
- Complete documentation including user manuals and maintenance guides.
- Data integration with municipal management systems.
The process involves:
- Review of tender documents and specifications.
- Submission of technical and financial proposals.
- Evaluation and shortlisting of bidders.
- Contract award and signing.
- Procurement and installation within the stipulated timeline.
- Final testing, commissioning, and handover.
| Specification | Details |
|---|---|
| GPS Device Type | Real-time tracking, GSM/GPRS enabled |
| Power Supply | Vehicle electrical system |
| Data Storage | Cloud-based or local server |
| Compatibility | Must support integration with existing municipal systems |
Technical Specifications
The GPS tracking system must include:
| Parameter | Specification |
|---|---|
| Device Type | GPS with GSM/GPRS connectivity |
| Power Supply | 12V/24V vehicle electrical system |
| Accuracy | Location accuracy within 10 meters |
| Data Transmission | Real-time updates every 30 seconds |
| Storage Capacity | Minimum 30 days of data storage |
| Software Compatibility | Compatible with Android and iOS platforms |
Sequential procedures include:
- Review technical specifications.
- Submit compliance documentation.
- Demonstrate prototype functionality if required.
- Install GPS units in test vehicles.
- Conduct system testing and validation.
- Complete full-scale installation and handover.
Financial Requirements
The estimated project cost is INR 135,000, which includes procurement, installation, and commissioning. Payment terms are as follows:
| Payment Schedule | Details |
|---|---|
| Advance Payment | 30% upon contract signing |
| Progress Payment | 50% after installation completion |
| Final Payment | 20% after successful testing and acceptance |
Bidders must submit a detailed financial proposal with itemized costs for equipment, labor, and services. All costs should be inclusive of taxes and applicable charges. The bid must also include a breakdown of warranty and support costs, if applicable.
Tender Data
Bid Details
Tender Type
Open
Sector
Local Administration
Tender Fee
₹708
Contract Form
Works
Completion Period
3 Months
Currency Type
Single
Bid Submission Start
14-09-2026 18:00:00
Document Download End
25-09-2026 18:00:00
Bid Validity
120 Days
Additional Tender Data
Commercial Details
Tender Category
Service
Tender Value
₹1,35,000
Bid To RA
No
Item Category
Electronics Equipment
Authority & Contact
Officer Inviting Bids
CHIEF OFFICER
Bid Opening Authority
CHIEF OFFICER KALAVAD NAGARPALIKA
Address
OPP. SARDAR PATEL STATUE, DHORAJI ROAD, KALAVAD
Contact Details
BID & GeM Expert Consultancy
End-to-end support — bid preparation, GeM registration, document filing & compliance by industry experts.
Free consultation · 24h response
Documents 13
1. MILE STONE DATES AND TENDER NIVIDA.pdf
TENDER_DOCUMENT
2. FORM B-1.pdf
TENDER_DOCUMENT
3. SCHEDULE-B.pdf
TENDER_DOCUMENT
4. DETAILS OF WORK.pdf
TENDER_DOCUMENT
5. COVERPAGE.pdf
TENDER_DOCUMENT
6. NON BLAKLSIT AFFIDEVIT FORMAT.pdf
TENDER_DOCUMENT
7. CIVIL MATERIAL VENDER LIST.pdf
TENDER_DOCUMENT
8. ELECTRIC MATERIAL VENDER LIST.pdf
TENDER_DOCUMENT
9. WATER WORKS MATERIAL VENDER LIST.pdf
TENDER_DOCUMENT
10. SPECIFICATION OF ROAD WORK.pdf
TENDER_DOCUMENT
11. SPECIFICATION OF BUILDING WORK.pdf
TENDER_DOCUMENT
12. SPECIFICATION OF ELECTRICAL WORK.pdf
TENDER_DOCUMENT
13. GOVERMENT RESOLUTTION GUJARAT.pdf
TENDER_DOCUMENT
Categories
7
Bidding Process
Process Timeline
05-10-2026 11:30
06-10-2026 11:30
Required Documents
Stage - PRILIMINARY STAGE
As per required tender documents.
RequiredStage - COMMERCIAL STAGE
Tender Fee & Tender EMD
Required
Eligibility Criteria
Bidders must meet the following eligibility criteria:
- ✓ Must have prior experience in supplying and installing GPS tracking systems in government or municipal vehicles.
- ✓ Must submit all required documents for preliminary and commercial stages.
- ✓ Tender Fee & Tender EMD must be paid and documented.
- ✓ Valid business registration and relevant certifications.
- ✓ Demonstrated technical capability and financial stability.
| Qualification Criteria | Minimum Requirement |
|---|---|
| Experience | At least 3 similar projects in the last 5 years |
| Turnover | Minimum INR 5,00,000 annually |
| Certification | ISO or equivalent technical certifications |
| Financial Stability | Proof of financial health with recent audited statements |
Frequently Asked Questions
Key insights about GUJARAT tender market
What is the main objective of this tender?
The primary goal is to supply and install GPS tracking systems in municipal vehicles for Kalavad NagarPalika, enhancing vehicle monitoring, safety, and management efficiency.
Who is eligible to participate in this tender?
Qualified electronics and vehicle tracking system suppliers with prior experience in government projects, valid certifications, and financial stability are eligible to bid.
What documents are required for bid submission?
Bidders must submit tender fee, EMD, technical proposals, experience certificates, and other documents as specified in the tender notice and specifications.
What is the deadline for bid submission?
The bid submission deadline is 25th September 2026 at 18:00 hours. Late submissions will not be accepted.
How will the evaluation of bids be conducted?
Bids will be evaluated based on technical compliance, experience, cost, and support terms, with minimum thresholds for technical scores and financial competitiveness.