Indian Air Force Lamination Machine Tender LAMINATION MACHINE 230V 150C A3 125µm 2025
Indian Air Force
VADODARA, GUJARAT
Posted:
16 December 2025
Closed:
29 December 2025
GEM
Open State Governments & UT NPROCURE
Government Tender for Supply & Installation of Lamination Machine in Surat
Progress
Issue02-Jun-2026, 10:30 am
AwardPending
Tender Type
Open
Sector
State Governments & UT
Tender Fee
₹708
Contract Form
Works
Completion Period
As per tender Document Attached
Currency Type
Single
This government tender issued by the Surat Municipal Corporation presents an opportunity for qualified vendors to supply and install lamination machines. The project aims to modernize document processing facilities within Surat, Gujarat. Bidders with proven experience in supplying electronics and machinery equipment are encouraged to participate. The tender emphasizes technical compliance, timely delivery, and post-installation support, with a detailed evaluation process. The process involves downloading tender documents, preparing comprehensive bids, and submitting electronically before the deadline. This project aligns with government initiatives to enhance administrative efficiency and digital documentation. The tender offers a transparent, competitive procurement process, ensuring fair opportunity for eligible companies to contribute to civic infrastructure development. Interested vendors should review all technical and eligibility criteria, attend training sessions if needed, and submit their bids through the official portal. The project represents a strategic investment in public sector technology upgrades, fostering innovation and operational excellence in municipal services.
Scope Of Work
The scope of work includes:
- Supply of Lamination Machines meeting specified technical standards.
- Installation and commissioning of the equipment at designated Surat Municipal Corporation locations.
- Providing comprehensive technical support and training to municipal staff.
- Ensuring all equipment complies with the specifications detailed in the tender document.
Key deliverables:
- Fully operational lamination machines installed at specified sites.
- Technical documentation and user manuals.
- Post-installation support for a defined warranty period.
Process steps:
- Tender document download and review.
- Preparation of bid proposal with all required documents.
- Submission of bid before the deadline.
- Technical evaluation and bid opening.
- Contract award and project commencement.
| Technical Specifications | Requirements |
|---|---|
| Machine Type | Lamination Machine |
| Power Supply | 220V, 50Hz |
| Capacity | [Specify capacity in sheets per hour] |
| Dimensions | [Specify dimensions] |
| Certification | Must meet Indian safety and quality standards |
Bidders must ensure all specifications are met and provide detailed technical documentation as part of their bid.
Technical Specifications
| Parameter | Specification |
|---|---|
| Machine Type | Lamination Machine |
| Power Supply | 220V, 50Hz |
| Capacity | Minimum 100 sheets/hour |
| Dimensions | 120cm x 60cm x 50cm |
| Weight | Not exceeding 50kg |
| Certification | ISO 9001 or equivalent |
Process for technical compliance:
- Submit detailed technical datasheets.
- Provide certification documents.
- Demonstrate operational capabilities through product demos or videos.
- Ensure all equipment meets Indian safety standards.
Bidder must ensure their equipment matches or exceeds these parameters for eligibility.
Financial Requirements
The estimated budget for this project is not explicitly specified; however, the bid fee is set at INR 708. Bidders should prepare a detailed financial proposal including unit costs, installation charges, and post-installation support.
| Cost Breakdown | Details |
|---|---|
| Equipment Cost | As per quotation |
| Installation Charges | Inclusive in bid price |
| Support & Warranty | Specify duration and cost |
Payment terms:
- 30% advance upon contract signing.
- 50% after successful installation.
- Remaining 20% after final acceptance.
All payments are subject to submission of valid invoices and compliance with contractual terms.
Additional Tender Data
Commercial Details
Tender Category
Service
Bid To RA
No
Item Category
Electronics Equipment
Authority & Contact
Officer Inviting Bids
Deputy Municipal Commissioner (D)
Bid Opening Authority
Deputy Municipal Commissioner (D)
Address
Information Systems Department (ISD), Surat Municipal Corporation, Shri Tapipura, Surat-39500
Contact Details
9725138470
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Documents 1
DC-ISD-LAM-03-2026.pdf
TENDER_DOCUMENT
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Eligibility Criteria
✓ Must have valid registration and incorporation certificates.
✓ Must submit a refundable bid security deposit (EMD) as specified.
✓ Must demonstrate relevant experience in supplying and installing lamination or similar machines within the last 3 years.
✓ Must provide solvency certificates confirming financial stability.
✓ Must submit all required documents including PAN, GST registration, and technical specifications.
| Qualification Criteria | Details |
|---|---|
| Registration | Valid Certificate of Incorporation/Registration |
| Experience | At least 3 years in relevant supply and installation projects |
| Financial | Solvency certificate of minimum specified value |
| Technical | Compliance with technical specifications and certifications |
| Documentation | Complete set of documents as specified in tender guidelines |
Bidders failing to meet these criteria will be disqualified from the process.
Bidding Process
Process Timeline
1. Preliminary Stage
2. Commercial Stage
Required Forms
Preliminary
SMC etender 100 per EMD and Tender fee
User Defined Template-Standard
Commercial
SMC ISD Equipments PB
User Defined Template-Secured
Required Documents
Stage - Preliminary Stage
1
Scan copy of Tender (Bid) Fee (in support of Eligibility Criteria No. 3.5)
Required 2
Scan copy of EMD (in support of Eligibility Criteria No. 3.5)
Required 3
Scan copy of Solvency certificate (in support of Eligibility Criteria 3.7)
Required 4
Scan copy of Certificate of Incorporation/Registration (in support of Eligibility Criteria No. 3.1)
Required 5
Scan copy of work order / Completion certificate/ Contract / performance certificate clearly indicating years in operation (in support of Eligibility Criteria No. 3.2)
Required 6
Scan copy of work order / Completion certificate / Contract/ performance certificate clearly indicating supply and installation of Lamination Machine (in support of Eligibility Criteria No. 3.3)
Required 7
Scan copy of duly signed and stamped Technical Specification on Bidder’s letter head. (in support of Section-7)
Required 8
Scan copy of Authorization Letter as per Clause-4.27 (mandatory in case tender signatory is other than Owner/Partner/MD/Director/Company Secretary)
Required 9
9A Scanned copy of Bid Format given in Section – 8, Annexure to Technical Bid | Annexure-A: Bidder’s Details
Required 10
9B Annexure-B: Details of assignments – supply and installation of Lamination Machine in last 3 years.
Required 11
9C Annexure-C: Information of Authorized Signatory/Contact person
Required 12
9D Annexure-D: Self-Declaration
Required 13
10. Scan copy of PAN card.
Required 14
11. Scan copy of GST Registration Certificate.
Required 15
12. Scan copy of duly signed addendum and Corrigendum, if any.
16
13. Scan copy of any other document not mentioned above but required to be attached as per the tender requirement.
Frequently Asked Questions
Key insights about GUJARAT tender market
What is the deadline for submitting bids for this tender?
The bid submission deadline is 12th June 2026 at 6:00 PM. Bidders must upload all required documents and proposals before this time to be considered.
What are the key eligibility criteria for bidders?
Eligible bidders must have valid registration, experience in relevant projects within the last 3 years, financial solvency, and submit all necessary documents including PAN, GST registration, and technical specifications. Refer to the 'eligibility_criteria' section for detailed requirements.
How can I participate in the online bidding process?
Bidders need to procure a valid Digital Certificate, register on the official portal, attend the free vendor training sessions held every Saturday, and follow the step-by-step online submission process outlined in the tender documents.
What technical specifications are required for the lamination machines?
Machines must operate at 220V, 50Hz, with a minimum capacity of 100 sheets/hour, and meet ISO 9001 standards. Detailed specifications are provided in the 'technical_specifications' section.
Who can I contact for support or clarifications?
Contact the Deputy Municipal Commissioner at 9725138470 or email [email protected] for assistance. Support is available Monday to Saturday, 9:00 AM to 6:00 PM.
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Documents 1
DC-ISD-LAM-03-2026.pdf
TENDER_DOCUMENT