Government Tender for Supply, Installation & Maintenance of IT Infrastructure in Gujarat High Court
Progress
This government tender offers a comprehensive opportunity for reputed ICT firms to supply, install, and maintain advanced IT infrastructure at the Gujarat High Court in Ahmedabad. The project encompasses the procurement of all-in-one computers, multifunction printers, large display systems, storage solutions, networking equipment, UPS systems, and security devices, aimed at modernizing judicial operations. Bidders must meet stringent eligibility criteria, including proven experience, financial stability, and OEM certifications. The procurement process involves detailed technical and financial evaluations with clear deadlines for submission and award. This tender is ideal for companies specializing in government ICT projects, offering high-value contracts with long-term support commitments. Participation ensures involvement in a prestigious government project, contributing to the digital transformation of Gujarat's judiciary system.
Scope Of Work
The selected vendor will be responsible for:
- Supplying all specified ICT hardware and accessories as detailed in the tender document.
- Installing and configuring all equipment at designated Gujarat High Court locations.
- Conducting comprehensive testing to ensure operational readiness.
- Commissioning the entire infrastructure with proper documentation.
- Providing ongoing maintenance and support for the duration of the contract.
The scope includes the following key deliverables:
- All-in-One Computer Systems
- Multi-Function Devices (MFD) and Laserjet Printers
- External Monitors with HDMI Splitters
- Multifunctional Photocopiers
- Security Cameras and Audio-Visual Equipment
- UPS Systems (5 KVA, 2 KVA)
- KIOSK and Document Visualizer
- Handheld Devices/Smartphones
- Large Display Systems (43”/50” or higher)
- Storage Solutions (NAS 500 TB, Unified Storage)
- Network Equipment (48 Port Switch, Rack)
- Firewall and Security Appliances
- DG Sets for Backup Power
The process involves:
- Submission of technical proposals and documentation.
- Site survey and assessment.
- Delivery of hardware as per specifications.
- Installation and configuration.
- Testing and commissioning.
- Final acceptance and handover.
- Maintenance and support as per contractual terms.
Specifications and standards must align with OEM published data sheets and technical compliance requirements specified in the tender documents.
Technical Specifications
All hardware and equipment must meet OEM published specifications and industry standards. For example:
| Item | Technical Parameter |
|---|---|
| All-in-One PC | Minimum 8th Gen Intel i5, 8GB RAM, 256GB SSD |
| MFD Printer | Multi-functionality, network-enabled, duplex printing |
| UPS | 5 KVA online UPS with minimum 30 minutes backup |
| Storage NAS | 500 TB capacity, 10 Gbps network interface |
| Network Switch | 48 ports, gigabit speed, managed |
| Firewall | Enterprise-grade, supports VPN, intrusion detection |
Procedures include:
- Vendor submits detailed technical data sheets.
- OEM certification and compliance documents are verified.
- Hardware is tested for compatibility and performance.
- Final approval is granted after successful testing and inspection.
Financial Requirements
The estimated project budget ranges from Rs. 50 lakh to Rs. 2 crore, depending on the scope and specifications. The financial proposal must include a detailed cost breakdown for each part of the supply and services. Payments will be made in stages:
- 30% upon contract signing.
- 50% after delivery and successful installation.
- 20% after final acceptance and commissioning.
All financial documents must be submitted through secured formats, and invoices should align with the approved cost estimates. The bid must specify unit prices, total costs, and applicable taxes, ensuring transparency and compliance with government procurement norms.
Tender Data
Bid Details
Tender Type
Open
Sector
Information Technology and Communication
Contract Form
Works
Completion Period
As per tender Document Attached
Currency Type
Single
Bid Submission Start
27-08-2026 18:00:00
Document Download End
18-09-2026 17:00:00
Bid Validity
60 Days
Additional Tender Data
Commercial Details
Tender Category
Service
Bid To RA
No
Item Category
Miscellaneous Works
Authority & Contact
Officer Inviting Bids
Registrar (SCMS & ICT)
Bid Opening Authority
Registrar (SCMS & ICT)
Address
High Court of Gujarat, Ahmedabad
Contact Details
[email protected]/07927663312
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Documents 1
eProcurement - Tender-RFP-01-2026.pdf
TENDER_DOCUMENT
Categories
18
Bidding Process
Process Timeline
19-09-2026 12:00
21-09-2026 10:00
Required Forms
Technical
EMD Details
User Defined Template-Standard
Financial
Financial Bid - Part 1 : All-in-One Computer system
User Defined Template-Secured
Financial Bid - Part-2: MFD Printer
User Defined Template-Secured
Financial Bid - Part-3: Duplex Laserjet Printer
User Defined Template-Secured
Financial Bid - Part-4: Keyboard and Mouse
User Defined Template-Secured
Financial Bid - Part-5: Extra Monitor with HDMI Splitter
User Defined Template-Secured
Financial Bid - Part-6: Multifunctional Photocopier Machine
User Defined Template-Secured
Financial Bid - Part-7: Camera
User Defined Template-Secured
Financial Bid - Part-8: Speaker and Mic
User Defined Template-Secured
Financial Bid - Part-9: 5 KVA Online UPS
User Defined Template-Secured
Financial Bid - Part-10: KIOSK
User Defined Template-Secured
Financial Bid - Part-11: Document Visualizer
User Defined Template-Secured
Financial Bid - Part-12: Handheld Device / Smartphone
User Defined Template-Secured
Financial Bid - Part-13: 43”/50” or higher Display system
User Defined Template-Secured
Financial Bid - Part-14: USB Hard Disk 2 TB
User Defined Template-Secured
Financial Bid - Part-15: 2 KVA UPS
User Defined Template-Secured
Financial Bid - Part-16: DG Set
User Defined Template-Secured
Financial Bid - Part-17: Network 48 Port Switch
User Defined Template-Secured
Financial Bid - Part-18: Rack
User Defined Template-Secured
Financial Bid - Part-19: Storage NAS 500 TB - Unified Storage 500 TB Usable
User Defined Template-Secured
Financial Bid - Part-20: Firewall
User Defined Template-Secured
Required Documents
Stage - Technical and Eligibility Evaluation
Scan copy of documents with regards to Bidder shall be a firm/company registered in India under the relevant rules/regulations.
RequiredScan copy of documents with regards to One office in Ahmedabad / Gandhinagar.
RequiredScan copy of documents with regards to Active involvement in supply of ICT Hardware for at least three continuous years prior to the publication of this RFP. Purchase Order / work orders of the last three years to be submitted.
RequiredScan copy of Annexure A1 with regard to EMD, Office in Ahmedabad / Gandhinagar and contact details of Authorized Person.
RequiredScan copy of Proforma P1 : Bidder’s Turnover and Net Worth of 3 FY
RequiredScan copy of documents with regards to Turnover- Total sum of turnover of Rs. 30 Crore (min. total for all three years taken together) in the three financial years i.e. 2023-2024, 2024-2025 and 2025-2026; and turnover of the financial year 2025-2026, should be at least Rs. 10 crores.
RequiredScan copy of Proforma P2 - Compliance Letter for Authenticity of Information Provided and Genuinity of the Product Offered
RequiredScan copy of EMD with (Part-1 to Part-20)
RequiredScan copy of Proforma P7 : Make & Model of the offered product (Part-1 to Part-20)
RequiredScan copy of documents with regards to OEM authorisation certificate specifically for this RFP. (Part-1 to Part-20)
RequiredScan copy of documents with regards to Technical compliance duly signed by the Vendor / OEM (Part-1 to Part-20)
RequiredScan copy of documents with regards to OEM published specifications data sheet with make and model(Part-1 to Part-20)
RequiredScan copy of Duly sealed and signed Tender Document
Required🤖 AI-Powered Bidder Prediction
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Eligibility Criteria
- Firm/Company Registration: Must be registered in India under relevant rules/regulations.
- Local Presence: At least one operational office in Ahmedabad or Gandhinagar.
- Experience: Minimum three years of active involvement in ICT hardware supply, evidenced by purchase orders or work orders.
- Financial Stability: Turnover of at least Rs. 30 Crores over the last three financial years, with Rs. 10 Crores minimum in FY 2025-2026.
- Documentation: Submission of Annexure A1, EMD details, Proformas P1 and P2, OEM authorization certificates, technical compliance certificates, and product specifications.
- Genuinity and Authenticity: Compliance letter affirming the authenticity of provided information and products.
- Technical Compliance: Signed technical data sheets and OEM specifications.
- Legal and Regulatory: All submitted documents must be duly signed, sealed, and valid.
| Criterion | Requirement |
|---|---|
| Company Registration | Valid registration in India |
| Local Office | Confirmed in Ahmedabad or Gandhinagar |
| Experience | 3+ years in ICT hardware supply |
| Financial Turnover | Rs. 30 Crores over 3 years, Rs. 10 Crores in FY 2025-2026 |
| Technical Certifications | OEM authorization, technical compliance |
| Genuinity | Authenticity and genuinity of products |
| Document Submission | Complete and signed documentation |
Frequently Asked Questions
Key insights about GUJARAT tender market
What is the deadline for submitting bids for this tender?
The bid submission deadline is 18th September 2026 at 5:00 PM. Bidders must ensure all documents and proposals are submitted before this cutoff to be considered for evaluation.
What are the key eligibility criteria for participating in this government tender?
Eligible bidders must be registered in India, have at least 3 years of experience in ICT hardware supply, demonstrate a minimum turnover of Rs. 30 Crores over three years, and possess valid OEM authorization certificates. All required documents must be duly signed, sealed, and submitted as per specifications.
What technical specifications must the hardware meet?
Hardware must conform to OEM published specifications. For example, All-in-One PCs should have at least an 8th Gen Intel i5 processor, 8GB RAM, and 256GB SSD. Networking equipment must support gigabit speeds, and storage solutions should have 500 TB capacity with 10 Gbps interfaces. Detailed specifications are provided in the tender document.
How is the evaluation of bids conducted?
Bids are evaluated based on technical compliance (50%), experience (20%), financial offer (20%), and authenticity of products (10%). Minimum thresholds apply, and only those meeting all criteria will be shortlisted for financial evaluation.
Who can I contact for queries regarding the tender?
All queries should be directed to the Registrar (SCMS & ICT) at the High Court of Gujarat. Contact can be made via email at [email protected] or by phone at 07927663312 during official working hours.