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Open State Governments & UT NPROCURE

Government Tender for Supply, Installation & Maintenance of Vending Machines in Ekta Nagar

Bid Publish Date

11-Jun-2025, 2:30 pm

Bid End Date

31-Jul-2025, 12:30 pm

EMD

₹50,000

Location

NARMADA , GUJARAT

Progress

Issue11-Jun-2025, 2:30 pm
AwardPending
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Tender Type

Open

Sector

State Governments & UT

Tender Fee

₹5,900

Contract Form

Service

Completion Period

As per tender Document Attached

Currency Type

Single

Categories 4

OTHER SERVICE SERVICES WATER LEVEL RECORDER BASE EXCHANGE EQUIPMENT

This government tender offers a unique opportunity for service providers to supply, install, and maintain vending machines at Ekta Nagar, Gujarat. Managed by the Statue of Unity Area Development and Tourism Authority, the project aims to improve visitor amenities through reliable vending solutions. Bidders must meet specific eligibility criteria, including experience and financial stability, and submit comprehensive technical and financial proposals via the official e-procurement portal. The tender emphasizes transparency, quality standards, and timely delivery, making it ideal for companies specializing in vending equipment, maintenance, and service management. The process involves multiple evaluation stages, with deadlines set for bid submission, technical review, and financial assessment. Participating agencies should review the detailed tender document, ensure compliance with all requirements, and leverage available support and training sessions to enhance their chances of success. This project aligns with government initiatives to promote tourism infrastructure and improve visitor experiences in Gujarat.

Scope Of Work

The selected agency will be responsible for the following tasks:

  • Supply of vending machines as per the specifications detailed in the tender document.
  • Installation at designated locations within Ekta Nagar, ensuring compliance with safety and operational standards.
  • Operation and management of vending machines, including stock replenishment and daily maintenance.
  • Regular maintenance and servicing to ensure optimal functionality.
  • Monitoring and reporting on machine performance and issues.

Key deliverables include:

  • Fully operational vending machines at specified locations.
  • Maintenance reports and logs.
  • Compliance with safety and quality standards.

Process flow:

  1. Submission of bid with technical and financial proposals.
  2. Installation planning and site assessment.
  3. Delivery and installation of vending machines.
  4. Operational management and maintenance.
  5. Periodic reporting and performance review.
Specification Details
Machine Type Vending machines for snacks and beverages
Power Supply 220V AC, 50Hz
Capacity Minimum 100 units per machine
Payment Options Cash, card, digital payments
Maintenance Frequency Weekly and as needed

The agency must ensure all machines meet the technical standards outlined in the tender document and adhere to safety regulations.

Technical Specifications

Vending machines must adhere to the following technical parameters:

Parameter Specification
Power Supply 220V AC, 50Hz
Capacity Minimum 100 units per machine
Payment Methods Cash, card, digital payments
Material Durable, corrosion-resistant casing
Security Features Anti-theft locks, CCTV integration

Installation Process:

  • Site assessment and approval.
  • Delivery of machines to designated locations.
  • Installation and initial testing.
  • Staff training for operation and maintenance.

All machines should be compliant with safety standards and equipped with tamper-proof features.

Financial Requirements

The project budget is to be detailed in the bid proposal, with the following financial components:

Cost Element Estimated Cost
Vending Machines To be quoted by bidder
Installation Charges To be quoted
Maintenance & Operation Monthly/Annual basis
Total Estimated Budget To be determined based on proposals

Payment Schedule:

  • 30% upon contract signing.
  • 50% after successful installation.
  • Remaining 20% after project completion and approval.

Bidders must submit detailed financial proposals aligned with the specifications and scope of work outlined in the tender document.

Documents 2

20250611_RFP for SITC of Vending Machines_V6.1 (1).pdf

TENDER_DOCUMENT

Response to queries RFP for Vending Machines.pdf

TENDER_DOCUMENT

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Eligibility Criteria

Bidders must meet the following eligibility requirements:

  • ✓ Must have valid registration and licenses for operating vending machine services.
  • ✓ Must have experience in supplying and maintaining vending machines for government or reputed private sector clients.
  • ✓ Must submit Bid Processing Fee and EMD of Rs. 50,000.
  • ✓ Must provide all documents specified in the tender, including technical and financial proposals.
  • ✓ Must possess valid digital certificates for e-procurement participation.
Qualification Criteria Details
Experience Minimum 3 years in vending machine supply & maintenance
Financial Stability Turnover of at least Rs. 50 lakhs in the last financial year
Technical Capability Proven track record with at least 2 similar projects
Certification Valid GST registration and other relevant licenses

All documents must be submitted as per the instructions in the tender document to qualify for technical evaluation.

Bidding Process

Process Timeline

1. Preliminary Stage

07-08-2025 11:00

2. Technical Stage

07-08-2025 11:15

3. Financial Stage

07-08-2025 11:30

Required Forms

Preliminary

Tender Fee Form

Library-Standard

Required

Emd Fee Form

Library-Standard

Required

Technical

COMPANY PROFILE

User Defined Template-Standard

Required

Technical Details

User Defined Template-Standard

Required

Financial

Vending Machines

User Defined Template-Standard

Required

Required Documents

Stage - Preliminary Stage

1

Bid Processing Fee and EMD

Required

Form - Tender Fee Form

1

Provide any proof of Bid Processing Fee

Form - Emd Fee Form

1

Provide any proof of EMD Document

Stage - Technical Stage

1

All Documents mentioned in RFP as per Annexure-G and Other Required Documents

Required

Frequently Asked Questions

Key insights about GUJARAT tender market

What is the main objective of this government tender?

This tender aims to select a qualified agency for the supply, installation, operation, and maintenance of vending machines at various locations in Ekta Nagar. The project enhances visitor amenities and promotes efficient service delivery, aligning with the objectives of the Statue of Unity Area Development and Tourism Governance Authority.

What are the key eligibility criteria for bidders?

Bidders must have valid licenses and registration for vending services, minimum 3 years of experience, and a financial turnover of at least Rs. 50 lakhs in the last financial year. They must also submit Bid Processing Fee and EMD of Rs. 50,000, along with all required documents as specified in the tender.

How can bidders participate in the tender process?

Participants should download the tender documents from the official portal, prepare technical and financial bids, and submit online before the deadline of 04-07-2025 at 18:00. Payment of the bid processing fee and EMD is mandatory for bid validation. The process involves technical evaluation followed by financial assessment.

What technical standards must the vending machines meet?

Vending machines must be 220V AC powered, with a minimum capacity of 100 units, equipped with cash, card, and digital payment options, and constructed from durable, corrosion-resistant materials. They should include security features like anti-theft locks and CCTV compatibility, and comply with safety standards outlined in the tender.

What are the important deadlines and dates for this tender?

The tender notice was released on 11-06-2025, with the bid submission deadline on 04-07-2025 at 18:00. The technical evaluation is scheduled for 10-07-2025 at 11:15, followed by financial evaluation at 11:30. Bidders must ensure timely submission to participate in the evaluation process.