Contract Bidding Open For Rate Contract for Supply, Installation and Commissioning of ICT Equipment in NORTH GOA, GOA
N/A
NORTH GOA, GOA
Closed:
14 October 2024
EPROCURE
Open Information Technology and Communication NPROCURE
Government Tender for Supply & Installation of Printers, Cartridges, Plotters & Scanners
Progress
Issue19-Sep-2025, 7:00 pm
AwardPending
Tender Type
Open
Sector
Information Technology and Communication
Tender Fee
₹5,900
Contract Form
Works
Completion Period
180 Days
Currency Type
Single
Categories
8
This government tender offers a unique opportunity for IT hardware suppliers to secure an annual rate contract with Gujarat Mineral Development Corporation Limited (GMDC). The project involves the supply, installation, and commissioning of printers, cartridges, plotters, and scanners across GMDC's corporate and project offices. With a focus on quality, technical compliance, and timely delivery, this tender is ideal for vendors experienced in large-scale IT hardware procurement for government entities. The process includes multiple evaluation stages, strict eligibility criteria, and comprehensive technical specifications. Bidders must adhere to deadlines and provide all necessary documentation to participate effectively. The contract duration is 180 days, with a bid validity of 180 days, ensuring a long-term partnership with GMDC. This tender is a strategic opportunity for companies specializing in office automation equipment to expand their footprint in the government sector and contribute to efficient government operations.
Scope Of Work
The scope of work involves the supply, installation, and commissioning of various IT hardware components as detailed below:
- Supply of printers, cartridges, plotters, and scanners to GMDC's corporate and project offices.
- Installation and configuration of all hardware components to ensure operational readiness.
- Provision of maintenance and support services during the contract period.
- Ensuring compatibility with existing IT infrastructure.
Key deliverables include:
- Delivery of specified hardware within stipulated timelines.
- Proper installation and testing of all equipment.
- Training and handover to GMDC's designated personnel.
The process involves:
- Submission of bid documents including technical and financial proposals.
- Evaluation of bids based on predefined criteria.
- Awarding of contract to the successful bidder.
- Execution of supply and commissioning activities.
| Item Category | Specifications |
|---|---|
| Printers | Multi-function, Laser/Inkjet |
| Cartridges | Compatible with specified printers |
| Plotters | Large format, compatible with CAD drawings |
| Scanners | Flatbed, ADF, high-resolution |
All hardware must meet the technical specifications outlined in the tender documents, ensuring durability, efficiency, and compliance with industry standards.
Technical Specifications
| Parameter | Requirement |
|---|---|
| Printers | Laser/Inkjet, Multi-function, Network-enabled |
| Cartridges | OEM or compatible, high yield |
| Plotters | Large format, compatible with CAD and GIS applications |
| Scanners | Flatbed, ADF, minimum resolution 600 dpi |
Process for technical compliance:
- Submit technical specifications document.
- Demonstrate product compliance during evaluation.
- Conduct on-site testing if required.
All hardware must adhere to the technical standards specified in the tender documents to ensure compatibility and performance.
Financial Requirements
The estimated budget for this contract ranges between ₹2,00,00,000 and ₹3,00,00,000, depending on the scope and quantity of equipment procured. The financial proposal must include a detailed cost breakdown, covering unit prices, taxes, and any additional charges.
| Cost Component | Details |
|---|---|
| Hardware | Printers, cartridges, plotters, scanners |
| Installation | Charges for setup and configuration |
| Support | Maintenance and support during contract period |
Payment terms are as follows:
- 30% advance upon contract signing.
- 50% after delivery and installation.
- Remaining 20% after successful commissioning.
All financial proposals must be valid for 180 days from the bid submission deadline.
Additional Tender Data
Commercial Details
Tender Category
Service
Bid To RA
No
Item Category
IT - Procurement of IT related h/w
Authority & Contact
Officer Inviting Bids
General Manager (IT)
Bid Opening Authority
General Manager (IT)
Address
Khanij Bhavan, Ring Road, University Ground, Vastrapur,Ahmedabad 380 052
Contact Details
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Documents 6
Final RFP Printer Cartridge and Scanners Final Upload.pdf
TENDER_DOCUMENT
Corrigendum 1 Date Extension Printer RC 14102025.pdf
TENDER_DOCUMENT
Corrigendum 2 Date Extension Printer RC 04112025.pdf
TENDER_DOCUMENT
Corrigendum 3 Ans Query 19112025.pdf
TENDER_DOCUMENT
Corrigendum 3.1 02122025.pdf
TENDER_DOCUMENT
Corrigendum 4 BID Date Extension.pdf
TENDER_DOCUMENT
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Eligibility Criteria
✓ Must have valid GST registration and PAN card.
✓ Proven experience in supplying and installing IT hardware for government or large corporate clients.
✓ Valid ISO certification and quality assurance standards.
✓ Financial stability with annual turnover of at least [specified amount].
✓ Must possess valid digital certificates for e-tender participation.
| Qualification Criteria | Minimum Requirement |
|---|---|
| Experience | At least 3 years in IT hardware supply |
| Financial Turnover | Minimum of ₹50 lakh in the last financial year |
| Certifications | ISO 9001 or equivalent |
| Technical Capability | Demonstrated ability to supply and install printers, scanners, plotters |
Bidders must submit all relevant documents as proof of eligibility, including certificates, financial statements, and experience records.
Bidding Process
Process Timeline
1. PRELIMINARY
22-12-2025 11:00
2. TECHNICAL
22-12-2025 11:05
3. FINANCIAL
22-12-2025 11:10
Required Forms
PRELIMINARY
Tender Fee Form
Library-Standard
Emd Fee Form
Library-Standard
TECHNICAL
TECHNICAL
User Defined Template-Standard
FINANCIAL
Price Bid
User Defined Template-Secured
Required Documents
Form - Tender Fee Form
1
Provide any proof of Bid Processing Fee
Form - Emd Fee Form
1
Provide any proof of EMD Document
Frequently Asked Questions
Key insights about GUJARAT tender market
What is the deadline for bid submission?
The final date for bid submission is 14th October 2025 at 6:00 PM. Bidders must ensure all documents are uploaded before this deadline, as late submissions will not be considered.
What are the eligibility criteria for bidders?
Bidders must possess valid GST registration, PAN, and relevant experience in supplying IT hardware. They should also have ISO certification and demonstrate financial stability with a minimum annual turnover of ₹50 lakh. Digital certificates for e-tendering are mandatory.
How can I participate in the tender process?
Interested vendors should download the tender documents from the official portal, attend the vendor training sessions if needed, and submit their technical and financial bids online before the deadline. Ensure all required documents are uploaded and compliant.
What technical specifications are required for the hardware?
Hardware must meet the specifications outlined in the tender, including multi-function laser/inkjet printers, high-yield cartridges, large-format plotters, and high-resolution flatbed scanners. All equipment should be compatible with existing infrastructure and meet industry standards.
What is the scope of the supply and installation?
The scope includes delivery, installation, configuration, and commissioning of printers, cartridges, plotters, and scanners at GMDC's corporate and project offices. Bidders must also provide maintenance and support services during the contract period.
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Documents 6
Final RFP Printer Cartridge and Scanners Final Upload.pdf
TENDER_DOCUMENT
Corrigendum 1 Date Extension Printer RC 14102025.pdf
TENDER_DOCUMENT
Corrigendum 2 Date Extension Printer RC 04112025.pdf
TENDER_DOCUMENT
Corrigendum 3 Ans Query 19112025.pdf
TENDER_DOCUMENT
Corrigendum 3.1 02122025.pdf
TENDER_DOCUMENT
Corrigendum 4 BID Date Extension.pdf
TENDER_DOCUMENT