Open Information Technology and Communication NPROCURE

Government Tender for Supply & Installation of Printers, Cartridges, Plotters & Scanners

Bid Publish Date

19-Sep-2025, 7:00 pm

Bid End Date

19-Dec-2025, 6:00 pm

EMD

₹5,00,000

Location

AHMADABAD , GUJARAT

Progress

Issue19-Sep-2025, 7:00 pm
AwardPending
Explore all 4 tabs to view complete tender details

Tender Type

Open

Sector

Information Technology and Communication

Tender Fee

₹5,900

Contract Form

Works

Completion Period

180  Days

Currency Type

Single

Categories 8

FUME HOODS OFFICE EQUIPMENTS ARNO STARTING CONTACTOR POWER WATER LEVEL RECORDER APFC PANEL AMMUNITION PLOTTERS

This government tender offers a unique opportunity for IT hardware suppliers to secure an annual rate contract with Gujarat Mineral Development Corporation Limited (GMDC). The project involves the supply, installation, and commissioning of printers, cartridges, plotters, and scanners across GMDC's corporate and project offices. With a focus on quality, technical compliance, and timely delivery, this tender is ideal for vendors experienced in large-scale IT hardware procurement for government entities. The process includes multiple evaluation stages, strict eligibility criteria, and comprehensive technical specifications. Bidders must adhere to deadlines and provide all necessary documentation to participate effectively. The contract duration is 180 days, with a bid validity of 180 days, ensuring a long-term partnership with GMDC. This tender is a strategic opportunity for companies specializing in office automation equipment to expand their footprint in the government sector and contribute to efficient government operations.

Scope Of Work

The scope of work involves the supply, installation, and commissioning of various IT hardware components as detailed below:

  • Supply of printers, cartridges, plotters, and scanners to GMDC's corporate and project offices.
  • Installation and configuration of all hardware components to ensure operational readiness.
  • Provision of maintenance and support services during the contract period.
  • Ensuring compatibility with existing IT infrastructure.

Key deliverables include:

  • Delivery of specified hardware within stipulated timelines.
  • Proper installation and testing of all equipment.
  • Training and handover to GMDC's designated personnel.

The process involves:

  1. Submission of bid documents including technical and financial proposals.
  2. Evaluation of bids based on predefined criteria.
  3. Awarding of contract to the successful bidder.
  4. Execution of supply and commissioning activities.
Item Category Specifications
Printers Multi-function, Laser/Inkjet
Cartridges Compatible with specified printers
Plotters Large format, compatible with CAD drawings
Scanners Flatbed, ADF, high-resolution

All hardware must meet the technical specifications outlined in the tender documents, ensuring durability, efficiency, and compliance with industry standards.

Technical Specifications

Parameter Requirement
Printers Laser/Inkjet, Multi-function, Network-enabled
Cartridges OEM or compatible, high yield
Plotters Large format, compatible with CAD and GIS applications
Scanners Flatbed, ADF, minimum resolution 600 dpi

Process for technical compliance:

  1. Submit technical specifications document.
  2. Demonstrate product compliance during evaluation.
  3. Conduct on-site testing if required.

All hardware must adhere to the technical standards specified in the tender documents to ensure compatibility and performance.

Financial Requirements

The estimated budget for this contract ranges between ₹2,00,00,000 and ₹3,00,00,000, depending on the scope and quantity of equipment procured. The financial proposal must include a detailed cost breakdown, covering unit prices, taxes, and any additional charges.

Cost Component Details
Hardware Printers, cartridges, plotters, scanners
Installation Charges for setup and configuration
Support Maintenance and support during contract period

Payment terms are as follows:

  • 30% advance upon contract signing.
  • 50% after delivery and installation.
  • Remaining 20% after successful commissioning.

All financial proposals must be valid for 180 days from the bid submission deadline.

Past Similar Tenders (Historical Results)

5 found

Custom Bid for Services - COMPREHENSIVE ANNUAL MAINTENANCE CONTRACT FOR PCS PRINTERS SCANNERS WORKS

Office Of Dg (ecs)

Posted: 11 December 2024
Closed: 1 January 2025
GEM

Custom Bid for Services - Rate Contract for Project Management Consultancy Services for the job of

Marketing Division

CHANDIGARH, CHANDIGARH

Posted: 4 March 2025
Closed: 25 March 2025
GEM

Custom Bid for Services - Annual Maintenance Contract for Computer, printers and Peripherls (IT equ

Indian Army

MATHURA, UTTAR PRADESH

Posted: 20 September 2025
Closed: 30 September 2025
GEM

Purchase IT and Hardware Procurement

Northern Farm Machinery Training & Testing Institute Hissar

Posted: 26 September 2025
Closed: 17 October 2025
GEM

Custom Bid for Services - Annual Maintenance Contract of IT Equipments PC PRINTER LAPTOP SCANNER AN

India Optel Limited

DEHRADUN, UTTARAKHAND

Posted: 15 July 2025
Closed: 5 August 2025
GEM

🤖 AI-Powered Bidder Prediction

Discover companies most likely to bid on this tender

Live AI
Historical Data

Eligibility Criteria

✓ Must have valid GST registration and PAN card.
✓ Proven experience in supplying and installing IT hardware for government or large corporate clients.
✓ Valid ISO certification and quality assurance standards.
✓ Financial stability with annual turnover of at least [specified amount].
✓ Must possess valid digital certificates for e-tender participation.

Qualification Criteria Minimum Requirement
Experience At least 3 years in IT hardware supply
Financial Turnover Minimum of ₹50 lakh in the last financial year
Certifications ISO 9001 or equivalent
Technical Capability Demonstrated ability to supply and install printers, scanners, plotters

Bidders must submit all relevant documents as proof of eligibility, including certificates, financial statements, and experience records.

Bidding Process

Process Timeline

1. PRELIMINARY

22-12-2025 11:00

2. TECHNICAL

22-12-2025 11:05

3. FINANCIAL

22-12-2025 11:10

Required Forms

PRELIMINARY

Tender Fee Form

Library-Standard

Required

Emd Fee Form

Library-Standard

Required

TECHNICAL

TECHNICAL

User Defined Template-Standard

Required

FINANCIAL

Price Bid

User Defined Template-Secured

Required

Required Documents

Form - Tender Fee Form

1

Provide any proof of Bid Processing Fee

Form - Emd Fee Form

1

Provide any proof of EMD Document

Frequently Asked Questions

Key insights about GUJARAT tender market

What is the deadline for bid submission?

The final date for bid submission is 14th October 2025 at 6:00 PM. Bidders must ensure all documents are uploaded before this deadline, as late submissions will not be considered.

What are the eligibility criteria for bidders?

Bidders must possess valid GST registration, PAN, and relevant experience in supplying IT hardware. They should also have ISO certification and demonstrate financial stability with a minimum annual turnover of ₹50 lakh. Digital certificates for e-tendering are mandatory.

How can I participate in the tender process?

Interested vendors should download the tender documents from the official portal, attend the vendor training sessions if needed, and submit their technical and financial bids online before the deadline. Ensure all required documents are uploaded and compliant.

What technical specifications are required for the hardware?

Hardware must meet the specifications outlined in the tender, including multi-function laser/inkjet printers, high-yield cartridges, large-format plotters, and high-resolution flatbed scanners. All equipment should be compatible with existing infrastructure and meet industry standards.

What is the scope of the supply and installation?

The scope includes delivery, installation, configuration, and commissioning of printers, cartridges, plotters, and scanners at GMDC's corporate and project offices. Bidders must also provide maintenance and support services during the contract period.