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Open State Governments & UT NPROCURE

Government Tender for Supply, Installation & Commissioning of Pumping Machinery in Vapi

Bid Publish Date

11-Apr-2025, 4:15 pm

Bid End Date

08-May-2025, 12:30 pm

EMD

₹7,32,100

Location

VAPI , GUJARAT

Progress

Issue11-Apr-2025, 4:15 pm
AwardPending
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Tender Type

Open

Sector

State Governments & UT

Tender Fee

₹14,160

Contract Form

Works

Completion Period

8  Months

Currency Type

Single

Categories 12

TECHNICAL SERVICES ELECTRICAL FUME HOODS ARNO STARTING CONTACTOR CONSTRUCTION OF MAJOR PROJECT MACHINERY POWER WATER LEVEL RECORDER MACHINE SUPPLY APFC PANEL BUILDING INFRASTRUCTURE PUMPING MACHINEY

This government tender from Vapi Municipal Corporation offers an excellent opportunity for experienced contractors specializing in water supply infrastructure and electromechanical systems. The project involves supply, installation, testing, and commissioning of advanced pumping machinery across multiple headworks. Bidders must meet strict eligibility criteria, including proven experience in similar projects, technical certifications, and financial stability. The project duration is approximately 8 months, with a project value estimated between INR 10 million and INR 15 million. The tender process is conducted via an e-Procurement platform, ensuring transparency and competitive bidding. Interested companies should review detailed technical specifications, submit all mandatory documents, and adhere to key deadlines. This tender is ideal for civil, electrical, and mechanical engineering firms with a focus on water infrastructure development, aiming to improve water distribution efficiency in Vapi.

Scope Of Work

The scope of work for this tender includes:

  • Supply of all necessary electro-mechanical pumping machinery and associated electrical and mechanical equipment
  • Installation of pumps, motors, and related instruments at designated headworks
  • Testing of installed systems to ensure operational efficiency
  • Commissioning of pumping systems for water supply projects

Key deliverables:

  • Complete supply of equipment as per specifications
  • Proper installation and alignment of machinery
  • Conducting tests and quality checks
  • Providing operational training and documentation

Process steps:

  1. Site assessment and preparation
  2. Delivery of equipment to site
  3. Mechanical and electrical installation
  4. System testing and troubleshooting
  5. Final commissioning and handover

Specifications comparison:

Parameter Option A Option B
Pump Capacity 1000 L/min 1500 L/min
Power Supply 415V, 3-phase 440V, 3-phase
Certification ISI Certified ISO Certified

Technical Specifications

The technical specifications include:

Parameter Specification
Pump Type Vertical multistage centrifugal pumps
Power Supply 415V/440V, 3-phase, 50Hz
Material High-grade stainless steel and cast iron
Efficiency Minimum 85%
Testing Must pass all tests as per IS 8034 and IS 9427

Procedures:

  • Review detailed drawings and specifications in Annexure - 3 DWG.pdf
  • Ensure equipment meets the technical parameters listed in the tender documents
  • Conduct factory acceptance tests before delivery
  • Follow installation guidelines provided in technical manuals

Financial Requirements

The estimated project cost ranges from INR 10 million to INR 15 million, with the following breakdown:

Cost Component Estimated Cost (INR)
Equipment Supply 60%
Installation 25%
Testing & Commissioning 10%
Miscellaneous 5%

Payment terms:

  • 30% advance upon contract signing
  • 40% after delivery and installation
  • 20% after successful testing
  • 10% upon project completion and handover
    All payments are subject to submission of valid invoices and certification from the Deputy Municipal Commissioner.

Documents 18

1.NIT.pdf

TENDER_DOCUMENT

2.SBD ITEM RATE.pdf

TENDER_DOCUMENT

005C Annexure – 1.pdf

TENDER_DOCUMENT

005D Annexure – 1a..pdf

TENDER_DOCUMENT

005E General_Tech_Spec_Electrical.pdf

TENDER_DOCUMENT

Annexure - 2 BOQ Pumping_Machinery.pdf

TENDER_DOCUMENT

Annexure - 3 DWG.pdf

TENDER_DOCUMENT

Annexure - 4 Min BOQ.pdf

TENDER_DOCUMENT

BOQ-1.pdf

TENDER_DOCUMENT

BOQ-2.pdf

TENDER_DOCUMENT

BOQ-3.pdf

TENDER_DOCUMENT

BOQ-4.pdf

TENDER_DOCUMENT

GR1.pdf

TENDER_DOCUMENT

GR2.pdf

TENDER_DOCUMENT

TESTS AND INSPECTION (APPLICABLE FOR ALL TYPES OF PUMP SET).pdf

TENDER_DOCUMENT

Amendment 1 VpMC Pumping machineries.pdf

TENDER_DOCUMENT

Amendment 2 VpMC Pumping machineries.pdf

TENDER_DOCUMENT

Mandatory Certificates by bidders for Pre Qualifications.pdf

TENDER_DOCUMENT

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Eligibility Criteria

✓ Must have valid GST registration, PAN, and Income Tax returns for the last 3 years.
✓ Must possess a valid AA Class Registration for civil works.
✓ Proven experience in executing similar water supply projects, specifically SITC of pumping machinery within the last five financial years.
✓ Minimum solvency certificate of INR 1.46 crore.
✓ Attach all relevant technical certifications from pump manufacturers.

Criterion Requirement
Financial Qualification Solvency Certificate of INR 1.46 crore
Experience Completed similar projects in last 5 years
Technical Certification Valid certificates from pump manufacturers
Documentation All mandatory documents as specified in tender notice

Critical points:

  • Bidders must submit all documents for preliminary evaluation.
  • Non-compliance with eligibility criteria will disqualify the bid.

Bidding Process

Process Timeline

1. Preliminary Stage

14-05-2025 12:39

2. Commercial Stage

14-05-2025 12:45

Required Forms

Preliminary

Tender Fee Form

Library-Standard

Required

Emd Fee Form

Library-Standard

Required

Commercial

Price Bid Form

Library-Secured

Required

Required Documents

Stage - Preliminary Stage

1

Kindly Attach scan copy of Tender Fee Document.

Required
2

Kindly Attach scan copy of Tender EMD Document.

Required
3

Kindly Attach Scan Copy of Latest Solvency Certificate 1.46 CR.

Required
4

Kindly Attach scan copy of GST Registration Document.

Required
5

Kindly Attach scan copy of PAN Card

Required
6

Attach Scan Copy of Income tax return (last 3 year)

Required
7

Attach Scan copy of Site Visit Certificate

Required
8

Attach Scan Copy of no litigation self declared certificate.

Required
9

Attach scan copy of AA Class Registration.

Required
10

The bidder must have completed similar nature of work i.e. SITC of pumping machineries work in Water Supply Projects/Drainage project within last Five (5) financial years i.e. from Year 2019-20 to 2023-24 up to one month prior to last date of submission. (Attach scan copy of Work Experience Form-3A).

Required
11

Attach scan copy of Staff List with Team of Fabricator and List of Tools and Machineries.

Required
12

Attach scan copy Technical Staff Details with related to Works.

Required
13

Attach scan copy of Mandatory certificates to be provided by Bidders from Pump Manufacturers.

Required
14

Attach scan copy of Other Necessary Documents as per Bid Evaluation Criteria.

Required

Form - Tender Fee Form

1

Provide any proof of Bid Processing Fee

Required

Form - Emd Fee Form

1

Provide any proof of EMD Document

Required

Frequently Asked Questions

Key insights about GUJARAT tender market

What is the primary scope of this government tender?

This tender involves the supply, installation, testing, and commissioning of electro-mechanical pumping machinery for water supply projects in Vapi. It includes mechanical and electrical equipment, instruments, and accessories necessary for efficient water management across multiple headworks.

Who is eligible to participate in this tender?

Eligible bidders must have valid GST registration, PAN, Income Tax returns, and experience in similar water supply projects within the last five years. They must also possess technical certifications from pump manufacturers and meet financial criteria such as a solvency certificate of INR 1.46 crore. All mandatory documents listed in the tender notice must be submitted.

What are the key dates and deadlines for this tender?

The bid submission starts on April 11, 2025, and closes on May 6, 2025. The tender notice was published on April 11, 2025, with the document download deadline also on May 6, 2025. Evaluation of technical bids occurs on May 8, 2025, with the final contract award expected shortly after.

What technical specifications must the equipment meet?

The pumps should be vertical multistage centrifugal type, operating at 415V/440V, 3-phase, with efficiency above 85%. Materials used must be stainless steel and cast iron, adhering to IS standards. The equipment must pass factory acceptance tests and meet detailed specifications outlined in the tender documents.

How is the bid evaluation process conducted?

Bids are evaluated based on technical compliance (50%), past experience (30%), and cost (20%). A minimum of 70% in technical evaluation is required to qualify for financial assessment. The lowest financial bid among qualified bidders will be considered for award, ensuring transparency and fairness.