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Open State Governments & UT NPROCURE

Government Tender for Supply and Installation of Split Inverter Air Conditioning System in Dahod Nagar Palika

Bid Publish Date

05-Mar-2026, 5:00 pm

Bid End Date

13-Mar-2026, 6:00 pm

Value

₹12,90,000

Location

DOHAD , GUJARAT
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Progress

Issue05-Mar-2026, 5:00 pm
AwardPending
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Tender Type

Open

Sector

State Governments & UT

Tender Fee

₹1,062

Contract Form

Works

Completion Period

4  Months

Currency Type

Single

Categories 12

SOLAR FENCE EQUIPMENT NEON LAMP SOLAR CELLS SOLAR PV PLANT STATIC CONVERTERS HYBRID POWER SYSTEM SPEED DRIVE SYSTEM SOLAR CHARGING INVERTER SOLAR CHARGER SOLAR PHOTOVOLTAIC SYSTEM

This government tender offers qualified contractors an opportunity to supply, install, and commission split type inverter air conditioning systems at Dahod Nagar Palika. The project, supported by Vyavsayvera 50% grant for 2025-26, aims to upgrade municipal infrastructure with energy-efficient HVAC solutions. Bidders must meet strict eligibility criteria, including experience, financial stability, and valid registration certificates. The tender process involves comprehensive documentation, technical compliance, and transparent evaluation based on technical and financial scores. The project is scheduled for completion within 4 months, with bid submission closing on 13th March 2026. This tender is ideal for HVAC contractors, electrical firms, and infrastructure developers seeking government contracts in Gujarat, contributing to sustainable municipal development.

Scope Of Work

The scope of work includes:

  • Supplying high-quality split inverter air conditioning units with all necessary accessories.
  • Erecting and commissioning the AC systems at designated locations within Dahod Nagar Palika.
  • Ensuring energy-efficient installation compliant with local standards.
  • Testing and handing over fully operational systems.

The process involves:

  1. Site inspection and assessment.
  2. Delivery of equipment to the site.
  3. Installation and electrical wiring.
  4. System testing and commissioning.
  5. Final handover with documentation.
Key Deliverables Specifications
AC Units Split inverter type, energy-efficient, suitable for municipal office
Accessories Mounting brackets, wiring, remote controls
Documentation Installation report, user manuals, warranty certificates

Important: Bidders must ensure all equipment meets technical specifications outlined in the tender documents and adhere to safety standards.

Technical Specifications

The AC units must adhere to the following technical parameters:

Parameter Specification
Capacity Suitable for office environment, typically 1.5 to 2.0 Ton
Energy Efficiency Ratio (EER) Minimum 3.5
Power Supply 230V/50Hz single-phase
Refrigerant R410A or equivalent
Noise Level Not exceeding 50 dB

Sequential installation process:

  1. Site preparation.
  2. Mounting of indoor and outdoor units.
  3. Electrical wiring and connection.
  4. System charging and testing.
  5. Handover after successful operation.

All equipment must comply with BIS standards and carry valid certification documents.

Financial Requirements

The total estimated budget for this project is ₹12,90,000. The cost breakdown is as follows:

Item Cost (₹)
Equipment 9,00,000
Installation 2,00,000
Testing & Commissioning 50,000
Miscellaneous 40,000
Contingency 1,00,000

Payment terms:

  • 30% advance upon contract signing.
  • 50% after delivery and installation.
  • 20% post successful testing and handover.

Bidders must submit detailed financial proposals aligned with these guidelines and provide proof of funds or bank guarantees as required.

Additional Tender Data

Commercial Details

Tender Category

Service

Tender Value

₹12,90,000

Bid To RA

No

Item Category

Electronics Equipment

Authority & Contact

Officer Inviting Bids

The Chief Officer, Dahod Nagarpalika, Dahod

Bid Opening Authority

The Chief Officer, Dahod Nagarpalika, Dahod

Address

Thakkarbapa Nagaplakia Khand, Dahod

Contact Details

9924291185

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Bid Preparation GeM Registration Document Filing

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Documents 14

GENERAL INSTRUCTIONS TO BIDDERS.pdf

TENDER_DOCUMENT

Notes.pdf

TENDER_DOCUMENT

OTHER IMPORTANT-1.pdf

TENDER_DOCUMENT

OTHER IMPORTANT-2.pdf

TENDER_DOCUMENT

OTHER IMPORTANT-3.pdf

TENDER_DOCUMENT

Required Attachment Form as Per Bid Evaluation Criteria.pdf

TENDER_DOCUMENT

SBD SECTION-1 TO 4.pdf

TENDER_DOCUMENT

SBD SECTION-5 TECHNICAL SPECIFICATION.pdf

TENDER_DOCUMENT

SBD SECTION-6 FORM OF BID.pdf

TENDER_DOCUMENT

SBD SECTION-7 BILL OF QUANTITIES.pdf

TENDER_DOCUMENT

SBD SECTION-7.1-SCHEDULE-B1-AC ESTIMATE.pdf

TENDER_DOCUMENT

SBD SECTION-8 SECURITIES AND OTHER FORMS.pdf

TENDER_DOCUMENT

SBD SECTION-9 DRAWING.pdf

TENDER_DOCUMENT

SBD SECTION-10 DOCUMENTS FURNISHED BY BIDDER.pdf

TENDER_DOCUMENT

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Posted: 2 March 2026
Closed: 9 March 2026
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Eligibility Criteria

  • ✓ Must have valid registration certificates including GST, PAN, EPF, and EMD.
  • ✓ Proven experience in installing HVAC systems for government or large institutional projects.
  • ✓ Financial stability with an average annual turnover of at least ₹40 lakhs over the last 3 years.
  • ✓ Must not be blacklisted or involved in any legal disputes.
  • ✓ Submit all required documents as per the detailed checklist.
Qualification Requirements Details
Financial Turnover Minimum ₹40 lakhs/year for last 3 years
Experience Successful completion of similar HVAC projects
Certification Valid registration, GST, PAN, EPF
Blacklisting No history of blacklisting
Document Submission Complete with all prescribed supporting documents

Note: Non-compliance with eligibility criteria will result in disqualification.

Bidding Process

Process Timeline

1. Preliminary Stage

18-03-2026 12:00

2. Commercial Stage

18-03-2026 12:05

Required Forms

Preliminary

Tender Fee Form

Library-Standard

Required

Emd Fee Form

Library-Standard

Required

Commercial

Percentage Rate

Library-Secured

Required

Required Documents

Stage - Preliminary Stage

1

Kindly Attach scan copy of Tender Fee in Form of D.D in Original.

Required
2

Kindly Attach scan copy of EMD in Form of D.D or F.D.R in Original.

Required
3

Kindly Attach scan copy of Registration Certificate.

Required
4

Kindly Attach scan copy of Document supporting similar nature of work & physical criteria Form 3A Completed Works

Required
5

Kindly Attach scan copy of Average Annual Financial turnover during the last 3 years, As per Bid Evaluation Criteria

Required
6

Kindly Attach scan copy of Last Three Years Income Tax Return.

Required
7

Kindly Attach scan copy Latest Bank Solvency Certificate As per Bid Evaluation Criteria

Required
8

Kindly Attach scan copy of PAN Card.

Required
9

Kindly Attach scan copy of EPF Registration.

Required
10

Kindly Attach scan copy of GST Registration.

Required
11

Kindly Attach scan copy of Site visit Certificate must be attached with tender Document with signature of Nagarpalika Engineer by Bidder (Format as per SBD-Section1 Clause 7.2).

Required
12

Kindly Attach scan copy of Anti-Blacklisting Information as PER SBD-Section1 Qualification Information page No.44

Required
13

Kindly Attach scan copy of Letter of Submission of Bid, Assurance Letter for Acceptance of Above terms and Condition Unconditionally and Signed by the Bidder and Attached the Same in Bidding Document As Per format given in SBD Section 8 Page No.158,159

Required
14

Kindly Attach scan copy of other necessary Documents.

Required

Form - Tender Fee Form

1

Provide any proof of Bid Processing Fee

Required

Form - Emd Fee Form

1

Provide any proof of EMD Document

Required

Frequently Asked Questions

Key insights about GUJARAT tender market

What is the deadline for bid submission?

The bid submission deadline is 13th March 2026 at 6:00 PM. Ensure all documents are uploaded before this time to avoid disqualification.

What documents are required to participate?

Participants must submit the Tender Fee D.D., EMD D.D or FDR, Registration Certificate, experience documents, financial statements, tax certificates, site visit certificate, blacklisting declaration, signed bid letter, and other supporting documents as detailed in the tender notice.

How will the evaluation be conducted?

Evaluation will be based on technical competence, financial proposal, and compliance with eligibility criteria. Bidders must meet minimum thresholds, and scoring will be based on the predefined matrix to select the most suitable contractor.

Are physical bids accepted?

No, all bids must be submitted electronically via the official portal. Physical submissions are not accepted under this tender process.

Is training available for online bidding?

Yes, free training sessions are held every Saturday at (n)code solutions, GNFC Ltd., to assist bidders in understanding the online bidding process and technical requirements.

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