Government Tender for Supply of IT Equipment: Desktop Computers, Laptops & Printers 2026-27
Progress
This government tender offers a significant opportunity for IT hardware suppliers to secure a contract with Vapi Municipal Corporation for the supply of desktop computers, laptops, printers, and scanners for the fiscal year 2026-27. The tender aims to establish an Annual Rate Contract to streamline procurement processes, ensuring timely delivery of high-quality IT equipment across various municipal departments. With an estimated value of INR 10 million, the project emphasizes compliance with government standards, competitive pricing, and reliable after-sales support. Bidders must meet strict eligibility criteria, including valid GST registration, PAN, and EMD submission, to qualify. The process involves a transparent evaluation based on technical and financial criteria, with detailed timelines for submission, evaluation, and award. This tender is ideal for reputable IT suppliers looking to expand their footprint in the public sector and contribute to municipal infrastructure development. Interested vendors are encouraged to review all terms, attend training sessions, and submit their proposals via the official portal before the deadline.
Scope Of Work
The scope of this tender encompasses the supply and delivery of a wide range of IT equipment to Vapi Municipal Corporation. Key deliverables include:
- Supply of desktop computers, laptops, printers, scanners, and related peripherals.
- Installation and configuration of supplied equipment at designated locations.
- Providing warranty and after-sales support for the supplied hardware.
The process involves:
- Submission of bid documents including technical and financial proposals.
- Evaluation of bids based on compliance, technical specifications, and pricing.
- Contract award to the successful bidder.
- Delivery and installation within the stipulated 12-month period.
Specifications for equipment include:
| Item | Specifications |
|---|---|
| Desktop Computers | Intel i5/i7, 8GB RAM, 1TB HDD, Windows 11 |
| Laptops | Core i5/i7, 8GB RAM, 256GB SSD |
| Printers | Laser, A4, network-enabled |
| Scanners | Flatbed, high-resolution |
All hardware must meet the latest industry standards and government procurement guidelines, ensuring compatibility, durability, and energy efficiency.
Technical Specifications
The supplied IT equipment must adhere to the following technical parameters:
| Equipment | Technical Specifications |
|---|---|
| Desktop Computers | Intel Core i5/i7, 8GB RAM, 1TB HDD, Windows 11 |
| Laptops | Intel Core i5/i7, 8GB RAM, 256GB SSD |
| Printers | Laser, A4, print speed ≥ 20 ppm, network-enabled |
| Scanners | Flatbed, 1200 dpi resolution |
Procurement process steps include:
- Submission of bid documents.
- Technical evaluation by the committee.
- Financial bid opening for technically qualified vendors.
- Final evaluation and contract award.
All equipment must comply with BIS standards and government procurement policies to ensure quality and compatibility.
Financial Requirements
The estimated contract value is INR 10,000,000, allocated for the procurement of IT hardware over 12 months. The payment schedule will be as follows:
- 30% advance upon contract signing.
- 50% after delivery and successful installation.
- 20% post acceptance testing.
Bidders must provide a detailed cost breakdown, including unit prices, taxes, and delivery charges. The bid should be valid for 120 days from the submission deadline. All financial proposals must be submitted electronically through the official portal, adhering to the prescribed format.
Tender Data
Bid Details
Tender Type
Open
Sector
State Governments & UT
Tender Fee
₹1,770
Contract Form
Works
Completion Period
12 Months
Currency Type
Single
Bid Submission Start
14-10-2026 10:00:00
Document Download End
23-10-2026 17:00:00
Bid Validity
120 Days
Additional Tender Data
Commercial Details
Tender Category
Service
Tender Value
₹1,00,00,000
Bid To RA
No
Item Category
IT - All
Authority & Contact
Officer Inviting Bids
Deputy Municipal Commissioner
Bid Opening Authority
Deputy Municipal Commissioner
Address
Vapi Municipal Corporation
Contact Details
BID & GeM Expert Consultancy
End-to-end support — bid preparation, GeM registration, document filing & compliance by industry experts.
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Documents 1
ITARC3RDATTEMPT.pdf
TENDER_DOCUMENT
Categories
4
Bidding Process
Process Timeline
26-10-2026 12:39
26-10-2026 12:45
Required Forms
Preliminary
Tender Fee Form
Library-Standard
Emd Fee Form
Library-Standard
Commercial
Price Bid Form
Library-Secured
Required Documents
Stage - Preliminary Stage
Kindly Attach scan copy of Tender Fee Document.
RequiredKindly Attach scan copy of Tender EMD Document.
RequiredKindly Attach Scan Copy of General Information (Annexure - I)
RequiredKindly Attach scan copy of Undertaking (Annexure-II)
RequiredKindly Attach scan copy of GST Registration Document.
RequiredKindly Attach scan copy of PAN Card
RequiredForm - Tender Fee Form
Provide any proof of Bid Processing Fee
Form - Emd Fee Form
Provide any proof of EMD Document
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Eligibility Criteria
✓ Must have valid GST registration and PAN card.
✓ Must submit EMD (Earnest Money Deposit) as per tender guidelines.
✓ Proven experience in supplying IT hardware to government or large organizations.
✓ Financial stability with minimum turnover of INR 2 crore in the last fiscal year.
✓ Must provide relevant certifications and technical support capabilities.
| Criterion | Requirement |
|---|---|
| Tender Fee | INR 1770 (non-refundable) |
| EMD | As specified in tender document |
| Experience | Minimum 3 years in IT hardware supply |
| Financials | Annual turnover of at least INR 2 crore |
| Certifications | ISO/IEC standards, OEM certifications |
Eligible bidders must submit all required documents as specified in the tender notice, including proof of registration, experience certificates, and financial statements.
Frequently Asked Questions
Key insights about GUJARAT tender market
What is the deadline for bid submission?
The bid submission deadline is 23rd October 2026 at 5:00 PM. Bidders must upload all required documents and proposals before this time. Late submissions will not be accepted under any circumstances.
What documents are required to participate in this tender?
Eligible bidders must submit:
- Tender Fee receipt
- EMD proof
- General Information (Annexure - I)
- Undertaking (Annexure-II)
- GST Registration Certificate
- PAN Card
All documents should be scanned and uploaded as per tender instructions.
How will the evaluation of bids be conducted?
Bids will be evaluated based on technical compliance (50%), price competitiveness (30%), delivery schedule (10%), and after-sales support (10%). Minimum technical score is 70%. The highest scoring bid will be awarded the contract.
Can I attend a training session for online bidding?
Yes, free vendor training sessions are organized every Saturday from 4:00 to 5:00 PM at (n)code solutions, GNFC Ltd. in Ahmedabad. These sessions cover bid submission procedures, digital certificate usage, and portal navigation to assist bidders.
Who can I contact for further queries?
For technical or procedural questions, contact the Deputy Municipal Commissioner at Vapi Municipal Corporation via email: [email protected] or call +91-79-40007517. Support for online portal issues can be obtained from (n)code solutions at their Ahmedabad office.