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Open State Governments & UT NPROCURE

Government Tender for Supply & Maintenance of Chassis Mounted Suction-Cum-Jetting Machines in Vapi

Bid Publish Date

03-May-2025, 6:30 am

Bid End Date

26-May-2025, 12:30 pm

EMD

₹2,80,510

Location

VAPI , GUJARAT
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Progress

Issue03-May-2025, 6:30 am
AwardPending
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Tender Type

Open

Sector

State Governments & UT

Tender Fee

₹3,600

Contract Form

Works

Completion Period

6  Months

Currency Type

Single

Categories 11

SPORT VEHICLE FUME HOODS ARNO STARTING CONTACTOR CONSTRUCTION OF MAJOR PROJECT POWER MACHINE WATER LEVEL RECORDER APFC PANEL BUILDING INFRASTRUCTURE JETTING MACHINE MICROCENTRIFUGES

This government tender offers an excellent opportunity for civil engineering firms and water management companies to participate in Gujarat's water infrastructure development. The project involves the supply, installation, and 3-year operation & maintenance of 4 chassis-mounted suction-cum-jetting machines in Vapi. Managed by Vapi Municipal Corporation, this project aims to improve sewerage and water line maintenance through advanced equipment deployment. Bidders must meet strict eligibility criteria, including technical expertise, financial stability, and compliance with local regulations. The tender process is structured into preliminary and commercial stages, with clear deadlines and evaluation criteria. With a project value estimated around INR 28.05 Lakhs, this tender emphasizes transparency, quality, and reliability. It is ideal for experienced water equipment suppliers and civil contractors seeking to contribute to Gujarat’s sustainable water management initiatives. The project completion period is 6 months, with detailed documentation and compliance requirements ensuring a smooth procurement process.

Scope Of Work

The scope of work includes:

  • Supply of 4 chassis-mounted suction-cum-jetting machines as per specifications.
  • Installation and commissioning of the equipment at designated Vapi locations.
  • Providing comprehensive operation & maintenance services for a period of 3 years.
  • Ensuring all equipment meets technical standards specified in the tender documents.
  • Conducting site inspections and obtaining necessary certifications.
  • Training Vapi Municipal Corporation staff for operation and maintenance.

Key deliverables:

  • Fully functional suction and jetting machines.
  • Detailed operation manuals.
  • Regular maintenance reports.
  • 24/7 support during the contract period.
Specification Details
Model Chassis mounted suction-cum-jetting machines
Quantity 4 units
Operation period 3 years O&M
Completion period 6 months

Sequential Process:

  1. Bid submission and technical evaluation.
  2. Contract award and equipment procurement.
  3. Installation, testing, and commissioning.
  4. Training and handover.
  5. Operation & Maintenance for 3 years.

All work must adhere to the technical standards and safety regulations outlined in the tender documents.

Technical Specifications

The equipment must meet the following technical parameters:

Parameter Specification
Power Source Diesel engine with hydraulic system
Capacity Suitable for sewerage and water line cleaning
Mobility Chassis mounted with robust suspension
Control System Remote operation with safety features
Certification ISO 9001 / ISI standards

Sequential procedures for technical compliance:

  1. Review technical specifications.
  2. Submit detailed technical datasheets.
  3. Conduct factory acceptance tests.
  4. Install and commission equipment at site.
  5. Obtain technical approval from Vapi Municipal Corporation.

All equipment must conform to the standards specified in the tender documents and pass quality assurance tests before handover.

Financial Requirements

The estimated project value ranges from INR 28,05,000 to INR 28,10,000, inclusive of all taxes and duties. The payment schedule is as follows:

Milestone Payment Percentage
Upon contract signing 30%
After delivery and installation 40%
After successful commissioning 20%
Final acceptance after 3-year O&M 10%

Bidder must submit detailed cost breakdowns including unit prices, taxes, and applicable charges. The bid should be valid for 120 days from the submission deadline. All payments will be processed upon completion of each milestone and certification by Vapi Municipal Corporation.

Additional Tender Data

Commercial Details

Tender Category

Service

Bid To RA

No

Item Category

Civil Works - Water Works

Authority & Contact

Officer Inviting Bids

Dy Municipal Commissioner, Vapi Municipal Corporation

Bid Opening Authority

Vapi Municipal Corporation

Address

Vapi Municipal Corporation, Nr.Vapi Town Police Station, Ta-Vapi, Dist-Valsad, Vapi-396191Vapi, PIN : 396191, Dist.: Valsad

Contact Details

[email protected]

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Documents 3

4 JETTING AND SUCTION WITH 3 year O and M.pdf

TENDER_DOCUMENT

Amendment 1 Tender Id 181435.pdf

TENDER_DOCUMENT

Tender No. 181435 -(Amendment 1) 21.05.2025.pdf

TENDER_DOCUMENT

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Eligibility Criteria

✓ Must have valid GST registration and PAN Card.
✓ Must submit a solvency certificate of at least INR 2 Crores.
✓ Proven experience in supplying and maintaining water management equipment.
✓ Must provide site visit certificates from Water Supply and Sewerage Department.
✓ Must submit performance certificates for similar projects.
✓ Must have valid ESIC and PF registrations with latest challans.
✓ Demonstrate last three years' turnover of minimum INR 50 Lakhs per year.
✓ Not blacklisted by any government or semi-government organization, declaration on Rs. 300 stamp paper.

Qualification Criterion Minimum Requirement
Financial Solvency INR 2 Crores
Experience 2+ similar projects
Turnover INR 50 Lakhs/year
Certifications Valid GST, PAN, ESIC, PF
Blacklist Status Clear, no blacklisting

Note: Bidders must submit all required documents as per the detailed list to qualify for the tender.

Bidding Process

Process Timeline

1. Preliminary Stage

27-05-2025 12:30

2. Commercial Stage

27-05-2025 12:39

Required Forms

Preliminary

Tender Fee Form

Library-Standard

Required

Emd Fee Form

Library-Standard

Required

Commercial

Price Bid Form

Library-Secured

Required

Required Documents

Stage - Preliminary Stage

1

Kindly Attach scan copy of Tender Fee Document.

Required
2

Kindly Attach scan copy of Tender EMD Document.

Required
3

Kindly Attach Scan Copy of Latest Solvency Certificate 2 Crore

Required
4

Kindly Attach Scan Copy of Details of Organization Set up.

Required
5

Kindly Attach scan copy of GST Registration Document.

Required
6

Kindly Attach scan copy of PAN Card

Required
7

Attach Scan Copy of Technical Staff Details with Supervisor and number of Labour provided for O and M

Required
8

Attach Scan Copy of Registration Certificate of Firm / Company , Shop and Establishment certificate and Factory license

Required
9

Attach Scan copy of Site Visit Certificate from Water Supply and Sewerage Department of VpMC

Required
10

Attach Scan Copy of Performance certificate for Supplied Equipment and O and M work.

Required
11

Attach Scan Copy of ESIC and PF registration with latest paid challan.

Required
12

Attach Scan copy of Last three year turn over certificate CA certified copy.

Required
13

Attach Scan copy of last three year IT return acknowledgement copy only.

Required
14

Attach Scan Copy of Not Black listed in any Semi Govt./Govt. Certificate declaration on Rs. 300 stamp paper as per annexure - 1

Required
15

Attach Scan Copy of Attested copy of power of attorney or signatory authority to sign the contract on behalf of the company if any.

Required
16

Attach Scan Copy of RFP.

Required

Form - Tender Fee Form

1

Provide any proof of Bid Processing Fee

Form - Emd Fee Form

1

Provide any proof of EMD Document

Frequently Asked Questions

Key insights about GUJARAT tender market

What is the scope of this government tender?

This tender involves the supply, installation, commissioning, and 3-year operation & maintenance of 4 chassis-mounted suction-cum-jetting machines for water and sewerage management in Vapi, Gujarat. The project aims to enhance water infrastructure by deploying advanced jetting equipment, ensuring efficient sewer cleaning and water line maintenance. Bidders must meet technical, financial, and experience criteria, and submit all required documents as specified in the tender guidelines.

Who is eligible to participate in this tender?

Eligible bidders must have:

  • Valid GST registration and PAN Card.
  • A solvency certificate of at least INR 2 Crores.
  • Proven experience in water management equipment supply and maintenance.
  • Valid ESIC and PF registrations with recent challans.
  • No history of blacklisting by government bodies, confirmed via declaration.
  • Demonstrated financial stability with last three years' turnover of at least INR 50 Lakhs per year.

All documents must be attested and submitted as per the detailed list in the tender document.

What are the key technical specifications for the equipment?

The equipment must meet these technical parameters:

  • Power Source: Diesel engine with hydraulic system
  • Capacity: Suitable for sewerage and water line cleaning
  • Mobility: Chassis mounted with robust suspension
  • Control System: Remote operation with safety features
  • Certification: ISO 9001 / ISI standards

The equipment must pass factory acceptance tests, conform to technical standards, and be approved by the Vapi Municipal Corporation before installation.

What is the bidding process and timeline?

The bidding process involves:

  1. Downloading the tender documents from the official portal.
  2. Attending vendor training sessions scheduled weekly.
  3. Preparing and submitting technical and financial bids online.
  4. Bid submission deadline is 20th May 2025, 6:00 PM.
  5. Technical evaluation on 27th May 2025, 12:30 PM.
  6. Commercial evaluation immediately after.
  7. Contract award following evaluation.

Bidders should ensure all documents are complete and submitted on time to avoid disqualification.

What are the evaluation criteria for the tender?

Evaluation will be based on:

Criteria Weightage
Technical competence 50%
Past experience 20%
Financial stability 15%
Price competitiveness 15%

Minimum thresholds include a 70% technical score and compliance with all eligibility requirements. The highest scoring bid will be selected for award, considering quality, experience, financial health, and cost-effectiveness.

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