Government Tender for Supply of Laptops and Tablets | Surat Municipal Corporation
Progress
This government tender offers a significant opportunity for electronics suppliers to supply laptops and tablets to the Surat Municipal Corporation. The project aims to upgrade digital infrastructure, improve public service delivery, and promote smart city initiatives. Bidders must meet strict eligibility and technical criteria, ensuring high-quality devices with warranty support. The procurement process involves online submission, technical evaluation, and transparent bid opening supervised by the Deputy Municipal Commissioner. With a budget estimated between INR 10,00,000 and INR 50,00,000, this tender is ideal for OEMs, authorized resellers, and IT service providers targeting government contracts. Detailed specifications, eligibility requirements, and submission procedures are outlined to facilitate smooth participation. The tender emphasizes transparency, quality, and timely delivery, aligning with Gujarat’s digital transformation goals.
Scope Of Work
The scope of work involves the supply and delivery of laptops and tablets to Surat Municipal Corporation as per the specifications detailed in the tender document. Key deliverables include:
- Supply of high-quality laptops and tablets that meet the technical specifications.
- Delivery to the designated address: Information Systems Department (ISD), Surat Municipal Corporation, Shri Tapipura, Surat-395003.
- Ensuring all equipment is new, unused, and compliant with industry standards.
- Providing warranty and after-sales support for the supplied devices.
The process involves:
- Tender submission with all required documents.
- Technical evaluation based on compliance with specifications.
- Financial bid opening for qualified bidders.
- Contract award to the successful bidder.
Specifications include:
| Parameter | Requirement |
|---|---|
| Processor | Minimum Intel Core i5 or equivalent |
| RAM | Minimum 8GB |
| Storage | Minimum 512GB SSD |
| Display | 14-inch Full HD |
| Operating System | Windows 11 |
| Battery Life | Minimum 8 hours |
The selected vendor must ensure timely delivery, installation, and demonstration of the devices, along with necessary documentation and compliance certificates.
Technical Specifications
The supplied laptops and tablets must adhere to the following technical parameters:
| Specification | Details |
|---|---|
| Processor | Intel Core i5 11th Gen or higher |
| RAM | 8GB DDR4 |
| Storage | 512GB SSD |
| Display | 14-inch Full HD (1920x1080) |
| Operating System | Windows 11 Professional |
| Connectivity | Wi-Fi 6, Bluetooth 5.0 |
| Battery | Minimum 8 hours backup |
| Warranty | Minimum 3 years onsite warranty |
The procurement process involves:
- Step 1: Bidders submit technical documentation.
- Step 2: Technical evaluation based on specifications.
- Step 3: Shortlisted bidders proceed to financial bid opening.
- Step 4: Final evaluation and contract award.
Financial Requirements
The estimated budget for this tender ranges from INR 10,00,000 to INR 50,00,000, depending on the quantity and specifications of the supplied devices. The cost breakdown includes:
| Item | Estimated Cost |
|---|---|
| Laptops | INR 8,000 per unit |
| Tablets | INR 12,000 per unit |
| Delivery & Installation | Included |
| Warranty & Support | Included |
Payment terms are as follows:
- Advance payment: 20% after contract signing.
- Progress payments: 50% upon delivery and inspection.
- Final payment: 30% after successful installation and acceptance.
All payments will be processed through bank transfer upon submission of valid invoices and compliance certificates.
Tender Data
Bid Details
Tender Type
Open
Sector
State Governments & UT
Tender Fee
₹4,248
Contract Form
Works
Completion Period
As per tender Document Attached
Currency Type
Single
Bid Submission Start
29-09-2026 10:00:00
Document Download End
21-10-2026 18:00:00
Bid Validity
180
Additional Tender Data
Commercial Details
Tender Category
Service
Bid To RA
No
Item Category
Electronics Equipment
Authority & Contact
Officer Inviting Bids
Deputy Municipal Commissioner
Bid Opening Authority
Deputy Municipal Commissioner
Address
Information Systems Department (ISD), Surat Municipal Corporation, Shri Tapipura, Surat-395003
Contact Details
9825574822
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Documents 2
Tender for Laptop and Tablet.pdf
TENDER_DOCUMENT
Addedum and Corrigendum-I.pdf
TENDER_DOCUMENT
Categories
4
Bidding Process
Process Timeline
Required Forms
Preliminary
SMC etender 100 per EMD and Tender fee
User Defined Template-Standard
Commercial
SMC ISD Supply of Laptops and Tablets PB
User Defined Template-Secured
Required Documents
Stage - Preliminary Stage
Scan copy of Tender (Bid) Fee (in support of Eligibility Criteria No. 3.6)
RequiredScan copy of EMD (in support of Eligibility Criteria No. 3.6)
RequiredScan copy of Solvency certificate
RequiredScan copy of work order / Completion certificate / Contract clearly indicating years in operation as well as quantity (in support of Eligibility Criteria No. 3.2 & 3.3)
RequiredScan copy of Proof of address for Service Center in Surat (in support of Eligibility Criteria No. 3.4)
RequiredScanned copy of Bid Format given in Section – 9, Annexure to Technical Bid A. Bidders Details (signed and stamped page no. 28, 29 and 30)
RequiredScanned copy of Bid Format given in Section – 9, Annexure to Technical Bid B. Information of Authorized Signatory / Contact Person (signed and stamped page no. 31)
RequiredScanned copy of Bid Format given in Section – 9, Annexure to Technical Bid C. Authorization Letter from OEM (on OEMs letter head, Page No. 32 and 33 in support of Eligibility Criteria No. 3.1)
RequiredScanned copy of Bid Format given in Section – 9, Annexure to Technical Bid D. Performa of Compliance letter (on Bidders letterhead, Page No. 34 and 35 in support of Eligibility Criteria No. 3.5)
RequiredScanned copy of Bid Format given in Section – 9, Annexure to Technical Bid E. Affidavit (To be submitted on non-judicial stamp paper of Rs. 300 and duly notarized in Hard Copy as well as in Soft Copy, Page No. 36)
RequiredScanned copy of Bid Format given in Section – 9, Annexure to Technical Bid F. Undertaking as per Office Memorandum No.: F. No.6/18/2019-PPD dated 23.07.2020 & Office Memorandum No.:F.18/37/2020-PPD dated 08.02.2021 published by Ministry of Finance, Dept. of Expenditure, Public Procurement division as per Form – D (To be submitted on Bidders letter head, page no. 37)
RequiredScanned copy of Bid Format given in Section – 9, Annexure to Technical Bid G. Undertaking as per Office Memorandum No.: F. No.6/18/2019-PPD dated 23.07.2020 & Office Memorandum No.: F.18/37/2020-PPD dated 08.02.2021 published by Ministry of Finance, Dept. of Expenditure, Public Procurement division as per Form – E (To be submitted on OEM’s letter head, page no. 38)
RequiredScan copy of duly filled, signed and stamped Technical Specification given in Section – 8 (To be submitted on OEM’s letter head)
RequiredScan copy of duly filled, signed and stamped Technical Specification given in Section – 8 (To be submitted on Bidder’s letter head)
RequiredScan copy of PAN card
RequiredScan copy of company registration with local body and state government/central government
RequiredScan copy of GST Registration Certificate
RequiredScan copy of duly signed addendum and Corrigendum, if any.
Scan copy of any other document not mentioned above but required to be attached as per the tender requirement (Optional)
Authorization Letter as per Clause-4.26 (mandatory in case tender signatory is other than Owner/Partner/MD/Director/Company Secretary) (Optional)
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Eligibility Criteria
- ✓ Must have valid GST registration, company registration, and local proof of address.
- ✓ Proven experience in supplying electronics equipment to government entities for at least 3 years.
- ✓ Submission of solvency certificate with minimum value as specified.
- ✓ Must submit EMD (Earnest Money Deposit) of the specified amount.
- ✓ Valid ISO certification is preferred.
- ✓ Authorized dealership or OEM certification for the supplied devices.
Qualification Criteria Minimum Requirements Experience At least 3 years in supply of electronics equipment Financial Solvency certificate of at least INR 5,00,000 Certifications GST, PAN, OEM authorization - ✓ Bidders must submit all documents in support of eligibility at the preliminary stage, including work orders, completion certificates, technical compliance, affidavits, and undertaking forms.
Frequently Asked Questions
Key insights about GUJARAT tender market
What is the deadline for bid submission?
The bid submission deadline is October 13, 2026, at 6:00 PM. Bidders must upload all required documents and bids before this time as late submissions will not be accepted.
What are the key eligibility criteria for bidders?
Bidders must have valid GST registration, company registration, and local proof of address. They should also demonstrate experience in government electronics supply for at least 3 years, submit solvency certificates, and provide OEM authorization. All documents must be submitted at the preliminary stage.
How will the evaluation of bids be conducted?
Bids will be evaluated based on technical compliance (60%) and price competitiveness (40%). Technical scores require at least 70 out of 100. The process includes technical assessment, financial bid opening, and final scoring to determine the successful bidder.
Are physical copies of bids accepted?
No, all bids must be submitted electronically via the nProcure portal. Physical submissions are not accepted under this tender process. Bidders should ensure digital signatures and complete documentation.
What technical specifications are required for the laptops and tablets?
Devices must meet the following specifications:
- Processor: Intel Core i5 11th Gen or higher
- RAM: 8GB DDR4
- Storage: 512GB SSD
- Display: 14-inch Full HD
- OS: Windows 11 Professional
- Battery life: Minimum 8 hours
- Warranty: 3 years onsite support.
Detailed specifications are provided in the tender document to ensure quality and compatibility.