Government Tender for Supply of Laptops by UGVCL - Power & Energy Sector
Progress
Uttar Gujarat Vij Company Limited (UGVCL) has issued a government tender for the purchase and supply of laptops to support its operations in the power and energy sector. This competitive bidding process invites qualified vendors to submit proposals that meet detailed technical specifications, certification requirements, and eligibility criteria. The tender aims to ensure the procurement of high-quality, certified laptops with specifications aligned to government standards, including BIS, ISO, and GST compliance. The process involves multiple stages, including preliminary, technical, and commercial evaluations, with clear timelines and submission guidelines. Bidders must demonstrate experience, financial stability, and adherence to technical standards to qualify for participation. The successful vendor will be awarded a contract based on best value, considering both quality and cost. This tender offers a significant opportunity for vendors specializing in electrical and IT hardware to engage with a reputable government organization, ensuring transparency, quality, and timely delivery in line with government procurement policies.
Scope Of Work
The scope of this tender involves the supply and delivery of laptops that meet the technical and quality standards specified by UGVCL. Key deliverables include:
- Supply of 14-inch laptops with specified technical specifications.
- Delivery to UGVCL's office at Mehsana, Gujarat.
- Compliance with all technical standards, including BIS certification and ISO certification.
- Provision of warranty and after-sales support.
The process involves:
- Submission of bids along with required documents.
- Technical evaluation based on provided specifications and certifications.
- Commercial evaluation and final award.
| Technical Specifications | Details |
|---|---|
| Screen Size | 14 inches |
| Processor | Minimum Intel Core i5 or equivalent |
| RAM | Minimum 8 GB |
| Storage | Minimum 512 GB SSD |
| Operating System | Windows 10 or higher |
| Certification | BIS, ISO, GST registration |
Bidders must ensure all technical parameters are met and submit all required documents as specified in the tender documents.
Technical Specifications
The technical specifications for the laptops include:
| Parameter | Specification |
|---|---|
| Processor | Intel Core i5 11th Gen or higher |
| RAM | Minimum 8 GB DDR4 |
| Storage | Minimum 512 GB SSD |
| Display | 14-inch FHD |
| Operating System | Windows 10 Professional |
| Certification | BIS, ISO, GST compliant |
| Power | 65W AC Adapter |
| Warranty | Minimum 1-year comprehensive warranty |
Bidders must submit notarized test reports and certification copies along with technical details on company letterhead as part of their bid submission.
Financial Requirements
The estimated budget for this procurement is between INR 10,00,000 and INR 15,00,000, depending on the specifications and quantity. The financial breakdown includes:
| Cost Component | Estimated Cost |
|---|---|
| Laptop unit cost | INR 40,000 - INR 50,000 |
| Delivery charges | As applicable |
| Taxes and duties | As per applicable rates |
Payment terms are as follows:
- 50% payment upon order confirmation.
- Remaining 50% after successful delivery and acceptance.
- Payments will be made through RTGS/NEFT based on invoice submission.
Bidders must submit detailed financial proposals and ensure compliance with the specified budget limits.
Tender Data
Bid Details
Tender Type
Open
Sector
Power and Energy
Tender Fee
₹590
Contract Form
Supply
Completion Period
As per tender Document Attached
Currency Type
Single
Bid Submission Start
31-08-2026 17:00:00
Document Download End
21-10-2026 18:00:00
Bid Validity
120
Additional Tender Data
Commercial Details
Tender Category
Goods
Bid To RA
No
Item Category
Electrical Goods
Authority & Contact
Officer Inviting Bids
Chief Engineer (P&P), UGVCL Mehsana
Bid Opening Authority
Chief Engineer (P&P), UGVCL Mehsana
Address
UGVCL-Regd.& Corporate Office :Visnagar Road : Mehsana : 384001 (North Gujarat )
Contact Details
Authority Records
BID & GeM Expert Consultancy
End-to-end support — bid preparation, GeM registration, document filing & compliance by industry experts.
Free consultation · 24h response
Documents 12
Agreement Form.pdf
TENDER_DOCUMENT
Annexure -A Technical Specifications 14 Inch Laptop.pdf
TENDER_DOCUMENT
Authorize Representative Annexure.pdf
TENDER_DOCUMENT
Modified BG Formats.pdf
TENDER_DOCUMENT
New EMD Format 2021.pdf
TENDER_DOCUMENT
UGVCL Commercial Terms and Conditions.pdf
TENDER_DOCUMENT
Undertaking.pdf
TENDER_DOCUMENT
Bank list Dtd.15.04.2026.pdf
TENDER_DOCUMENT
SCHEDULE - A -Laptop.pdf
TENDER_DOCUMENT
Amendment No-1 Time limit Extension 1394.pdf
TENDER_DOCUMENT
Amendment No-2 Time limit Extension 1394.pdf
TENDER_DOCUMENT
Amendment No-3 Time limit Extension 1394.pdf
TENDER_DOCUMENT
Categories
2
Bidding Process
Process Timeline
22-10-2026 11:00
23-10-2026 11:00
30-10-2026 11:00
Required Forms
Preliminary
UGVCL Tender Fee - Goods
User Defined Template-Standard
UGVCL EMD Details - Goods
User Defined Template-Standard
Technical
ANNEXURE -1
User Defined Template-Standard
ANNEXURE – 2
User Defined Template-Standard
ANNEXURE – 3
User Defined Template-Standard
ANNEXURE - 4 (QUANTITY OFFERED & ANNUAL PRODUCTION)
User Defined Template-Standard
ANNEXURE - 5 (DELIVERY SCHEDULE)
User Defined Template-Standard
ANNEXURE- 6
User Defined Template-Standard
ANNEXURE – 7
User Defined Template-Standard
ANNEXURE - 8 (TYPE TEST REPORTS OF ITEM OFFERED)
User Defined Template-Standard
ANNEXURE - 9 (LIST OF THE TENDER DRAWINGS SUBMITTED IN THE TECHNICAL BID)
User Defined Template-Standard
ANNEXURE - 10
User Defined Template-Standard
ANNEXURE - 11 (BIDDER MUST FURNISH THE BELOW DETAILS IN TECHNICAL BID.)
User Defined Template-Standard
ANNEXURE - 12 (TECHNICAL AND COMMERCIAL DEVIATIONS IF ANY)
User Defined Template-Standard
ANNEXURE - 13
User Defined Template-Standard
ANNEXURE - 14
User Defined Template-Standard
ANNEXURE - 15
User Defined Template-Standard
UNDERTAKING ( DOCUMENT ATTACHED)
User Defined Template-Standard
FORMAT FOR VENDOR REGISTRATION (Mandatory)
User Defined Template-Standard
ACCEPTANCE OF TERMS AND CONDITIONS- UGVCL
User Defined Template-Standard
IMPORTANT INSTRUCTIONS
User Defined Template-Standard
CERTIFICATE - A
User Defined Template-Standard
TECHNICAL SPECIFICATION
User Defined Template-Standard
DOCUMENTS
User Defined Template-Standard
Commercial
PRICE BID
User Defined Template-Secured
Required Documents
Stage - Preliminary Stage
Forwarding letter for submission of Tender Fee and EMD & Vendor Registration Certificate
RequiredScanned copy of DD of Tender Fee
RequiredPayment Copy if paid Tender Fee/EMD through RTGS/NEFT
RequiredNotarized Copy of Valid CSPO (Central Store Purchase Organization)/NSIC Certificate
RequiredNotarized Copy of Udyam Registration Certificate
RequiredCopy of Valid Vendor Registration Certificate for Tendered Item (If applicable as per Schdule-A Condition)
RequiredVendor Registration fees payment receipt copy (If applied for renewal/ New Registration)
RequiredList of Order Executed if any
RequiredNotarized Copy of GST registration Certificate
RequiredAny Other Document ( If Required)
Copy of last three year ITR
RequiredStage - Technical Stage
Forwarding for Technical Bid submission
RequiredSigned and Seal copy of GTP and Technical Specification/Drawing
RequiredCopy of Audited Account of Last three years
RequiredList of Testing Facility on Company Letter Head
RequiredList of Machinery on Company Letter Head
RequiredList Of Partners/Directors with Address and Contact No On Letter Head
RequiredNotarize copy of all Type Test Of Tender Item ( Not Older Than 7 Year)
RequiredBIS License Notarized Copy
RequiredCopy of PAN Card
RequiredNotarized copy of valid Factory License
RequiredValid ISO Certificate
RequiredDuly Signed and Seal Copy of Schedule A
RequiredDuly Signed and Seal Copy of Authorize Person Undertaking
RequiredCommercial Terms and Condition duly signed and seal
RequiredCertificate-M as per format in Schedule-A
RequiredUndertaking e-invoice as per Annexure-A of Schedule-A
RequiredQuality Assurance Plan on Letter Head
RequiredPerformance Certificate
RequiredTender Amendment (if any)
RequiredOrder copy of Past Experience (Private Or GUVNL and their Subsidiaries Companies)
RequiredUndertaking Regarding Stop Deal/ Black List
RequiredDetails regarding, If bidders are (1) Women Proprietor or (2) All partners are women, in case of partnership firm or (3) All share holders are women in case of company letterhead.
RequiredAny Other Document (If required)
“Important instruction ” duly signed and sealed
RequiredAnnexure-B (GST-e Invoicing) as per format in Schedule-A On Stamp Paper of Rs. 300 Duly Notarized
RequiredAuthorization letter from OEM
RequiredDealer/Distributer Certificate of offered product.
RequiredDetail Brochure/CatLog of offered product
Required🤖 AI-Powered Bidder Prediction
Discover companies most likely to bid on this tender
Eligibility Criteria
- ✓ Must have valid vendor registration with UGVCL or eligible government authority.
- ✓ Must submit valid GST registration and PAN card.
- ✓ Notarized copy of CSPO/NSIC certificate and Udyam registration.
- ✓ Demonstrate experience with at least 3 similar supply contracts in the last 3 years.
- ✓ Financial criteria: Annual turnover of at least INR 50 lakh for the last three years.
- ✓ Submit all required documents including bid fee, EMD, and technical certificates.
| Qualification Requirements | Minimum Criteria |
|---|---|
| Vendor Registration | Valid and active |
| Financial Turnover | INR 50 lakh/year |
| Experience | 3 similar contracts in last 3 years |
| Certifications | BIS, ISO, GST, Udyam |
| EMD | As specified in tender |
Bidders failing to meet these criteria will be disqualified from the process.
Frequently Asked Questions
Key insights about GUJARAT tender market
What is the deadline for bid submission?
The bid submission deadline is 22nd September 2026 at 18:00. Bidders must submit all required documents before this time to be considered for evaluation.
What are the eligibility criteria for participating in this tender?
Eligible bidders must have valid vendor registration, GST registration, PAN, and experience with at least 3 similar contracts in the last 3 years. They must also meet financial criteria with an annual turnover of at least INR 50 lakh and submit all required certifications, including BIS, ISO, and Udyam registration.
What technical specifications are required for the laptops?
The laptops must be 14-inch screens with Intel Core i5 11th Gen or higher, minimum 8 GB RAM, 512 GB SSD, and Windows 10 Professional. Certifications like BIS and ISO are mandatory, along with a minimum 1-year warranty.
How will the evaluation process be conducted?
Bids will undergo technical evaluation based on specifications and certifications, followed by financial evaluation. The final selection will be based on combined scores with 60% weightage for technical compliance, 20% for experience, and 20% for cost. The minimum qualifying score is 70%.
Who can I contact for further queries?
All queries should be directed to Chief Engineer (P&P), UGVCL Mehsana via email at [email protected]. Ensure your questions are submitted within the stipulated query submission period for timely assistance.