Government Tender for Supply of Office Stationery at Surat City Circle DGVCL
Progress
This government tender invites qualified suppliers to bid for the supply of office stationery to the Surat City Circle of Dakshin Gujarat Vij Company Ltd. (DGVCL). The tender aims to ensure the procurement of essential office supplies, including pens, papers, files, and other stationery items, to support administrative functions. The process involves a transparent bidding mechanism with clear eligibility criteria, technical specifications, and financial requirements. Bidders must submit their proposals online through the NProcure portal by the specified deadline. The tender is open to experienced vendors in the office supplies sector who can meet the technical and financial criteria outlined. The project duration is 12 months, with a total estimated value of approximately Rs. 3,00,000. This opportunity is ideal for suppliers seeking to partner with a leading power utility in Gujarat, offering a reliable procurement channel and long-term contract prospects.
Scope Of Work
The scope of work includes the supply of office stationery items as per the specifications detailed in the tender documents. Key deliverables include:
- Supply of pens, pencils, markers, and other writing instruments
- Provision of papers, files, folders, and note pads
- Delivery of staplers, paper clips, and other miscellaneous stationery
- Ensuring timely delivery to the Surat City Circle office
The process involves:
- Bidders submitting their technical and financial proposals online
- Technical evaluation based on the submitted documents
- Financial bid opening for qualified bidders
- Final selection and award of contract
All supplies must meet the quality standards specified in the tender document, and vendors must adhere to delivery schedules and quantities as specified. The contract duration is 12 months, with options for renewal based on performance.
Technical Specifications
The technical specifications for the stationery items are as follows:
| Item | Specifications |
|---|---|
| Pens | Ballpoint, Gel, and Fountain pens, ink quality standard |
| Papers | A4 size, 70-80 GSM, white, recycled options available |
| Files & Folders | Durable, A4 size, with fasteners |
| Stationery Items | Staplers, paper clips, rubber bands, sticky notes |
Procurement steps include:
- Downloading the tender documents
- Preparing and submitting technical and financial bids online
- Attending the bid opening as scheduled
- Contract award to the successful bidder
All technical items should comply with the specifications detailed in the tender document, ensuring quality and durability.
Financial Requirements
The estimated budget for this procurement is Rs. 3,00,000. The cost breakdown includes:
| Item | Estimated Cost |
|---|---|
| Stationery Supplies | Rs. 2,70,000 |
| Miscellaneous & Contingencies | Rs. 30,000 |
Payment terms are as follows:
- 30% advance upon contract signing
- 70% post delivery and inspection
- Payments will be processed within 15 days of invoice submission
Bidders must submit a detailed financial proposal aligned with the bid format specified in the tender documents. All costs should be inclusive of taxes and applicable charges.
Tender Data
Bid Details
Tender Type
Open
Sector
Power and Energy
Tender Fee
₹1,180
Contract Form
Supply
Completion Period
12 Months
Currency Type
Single
Bid Submission Start
03-10-2026 15:03:00
Document Download End
21-10-2026 18:03:00
Bid Validity
180
Additional Tender Data
Commercial Details
Tender Category
Goods
Tender Value
₹3,00,000
Bid To RA
No
Item Category
Stationery
Authority & Contact
Officer Inviting Bids
The C.E.O & S.E. (O&M), Surat City Circle
Bid Opening Authority
The C.E.O & S.E. (O&M), Surat City Circle
Address
DAKSHIN GUJARAT VIJ CO. LTD. CIRCLE OFFICE SURAT CITY 2nd floor, Opp. E-Space, BhagvanMahavir College Road,New VIP Road,Vesu-Bharthana, Surat - 395 007
Contact Details
6357363269
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Documents 1
Stationary tender draft.pdf
TENDER_DOCUMENT
Categories
1
Bidding Process
Process Timeline
22-10-2026 11:30
22-10-2026 16:00
23-10-2026 11:00
Required Forms
Preliminary
Tender EMD online
User Defined Template-Standard
Tender FEE Online
User Defined Template-Standard
Technical
Document
User Defined Template-Standard
Price
ItemRate
User Defined Template-Secured
Required Documents
Stage - Technical Stage
Technical Doc as per asked in tender copy and Tender Sign Copy
RequiredForm - Document
Document As per Tender
Required🤖 AI-Powered Bidder Prediction
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Eligibility Criteria
✓ Must have prior experience in supplying office stationery to government or large organizations.
✓ Must possess valid digital certificates for e-procurement participation.
✓ Must submit all required documents, including technical specifications and tender sign copy.
| Criterion | Requirement |
|---|---|
| Technical Experience | Proven track record in office supplies procurement |
| Financial Standing | Demonstrated financial stability with annual turnover of at least Rs. 1,00,000 |
| Certification | Valid digital signature certificate as per IT Act 2000 |
Bidders must meet all eligibility requirements to qualify for participation in the tender process.
Frequently Asked Questions
Key insights about GUJARAT tender market
What is the deadline for submitting bids for this tender?
Bids must be submitted online via the NProcure portal by 13th October 2026 at 6:03 PM. Late submissions will not be accepted, so bidders should plan accordingly to meet this deadline.
What documents are required to participate in the tender?
Bidders need to submit the Technical Document as per the tender specifications, including the Tender Sign Copy and Technical Bid. Additionally, they must provide valid digital certificates, bid fee receipt, and EMD proof as outlined in the tender documents.
How can I obtain the tender documents and specifications?
Tender documents can be downloaded free of cost from the official NProcure website. Access the document link provided in the tender notice or visit the portal, search for the tender number DGVCL/0088/09/2026, and download the files directly.
Are physical submissions accepted for this tender?
No, all bids must be submitted electronically through the NProcure portal. Physical submissions are not accepted under any circumstances, ensuring a transparent and efficient procurement process.
What are the eligibility criteria for bidders?
Eligible bidders must have prior experience in supplying office stationery, possess a valid Digital Signature Certificate, and meet the financial criteria with an annual turnover of at least Rs. 1,00,000. They must also submit all required technical and financial documents as specified in the tender.