Government Tender for Supply of Operating and Earthing Rods as Per UGVCL Specifications
Progress
This government tender from Uttar Gujarat Vij Company Limited (UGVCL) offers an exclusive opportunity for suppliers to bid for the supply of Operating and Earthing Rods in Gujarat. The procurement aims to strengthen power distribution infrastructure by sourcing high-quality, certified electrical goods. The tender process is structured into multiple stages, including preliminary, technical, and commercial evaluations, with clear timelines and evaluation criteria. Bidders must meet strict eligibility requirements, including valid certifications, experience, and financial stability. The project emphasizes compliance with technical standards, safety regulations, and delivery schedules. With an estimated value range, this tender invites electrical equipment manufacturers, authorized vendors, and experienced suppliers to participate in a transparent, competitive bidding process. Successful bidders will contribute to Gujarat’s power sector development, ensuring reliable and safe electrical distribution across the region.
Scope Of Work
The scope of this tender includes:
- Supply of Operating and Earthing Rods as per UGVCL specifications.
- Delivery within the specified completion period, adhering to quality standards.
- Ensuring all items meet technical and safety standards outlined in the tender documents.
Key deliverables include:
- Manufacturing of earthing rods with specified dimensions and material quality.
- Packaging and transportation to UGVCL designated locations.
- Documentation including test reports, certificates, and compliance certificates.
Process steps:
- Review tender specifications and technical drawings.
- Prepare and submit technical and commercial bids.
- Attend bid opening and clarifications if required.
- Final evaluation and award of contract.
- Delivery, installation support, and post-delivery compliance.
| Technical Specifications | Requirements |
|---|---|
| Material | Copper/Steel as specified |
| Length | 15 ft or as specified |
| Testing & Certification | BIS License, Type Test Reports |
Bidder must ensure all technical parameters are met and submit all required documents as per annexures and schedules attached in the tender documents.
Technical Specifications
| Parameter | Specification |
|---|---|
| Material | Copper or Galvanized Steel |
| Length | 15 feet (as per Schedule A) |
| Certification | BIS License, Type Test Reports (not older than 7 years) |
| Testing | Must include Type Test Reports and Factory Inspection |
| Delivery | As per schedule, with documentation |
Process:
- Review technical drawings and specifications.
- Prepare sample and testing documentation.
- Submit technical bid with all annexures.
- Ensure compliance with ISO and factory licenses.
- Deliver as per agreed schedule with quality assurance.
Financial Requirements
The estimated budget for this tender ranges from a minimum of [Insert Min Value] to a maximum of [Insert Max Value] in INR, depending on the scope and quantity. The cost breakdown includes:
| Cost Component | Details |
|---|---|
| Unit Price | As per schedule and specifications |
| Total Cost | Based on quantity offered |
| Payment Terms | 100% payment after delivery and acceptance |
| Validity of Offer | 180 days from bid submission |
Bidders must submit a detailed financial proposal along with bid documents, including applicable taxes and duties. Payment will be processed through bank transfer upon successful delivery and certification.
Tender Data
Bid Details
Tender Type
Open
Sector
Power and Energy
Tender Fee
₹8,850
Contract Form
Supply
Completion Period
As per tender Document Attached
Currency Type
Single
Bid Submission Start
07-10-2026 16:00:00
Document Download End
02-11-2026 18:00:00
Bid Validity
180 Days
Additional Tender Data
Commercial Details
Tender Category
Goods
Bid To RA
No
Item Category
Electrical Goods
Authority & Contact
Officer Inviting Bids
Chief Engineer (P&P), UGVCL Mehsana
Bid Opening Authority
Chief Engineer (P&P), UGVCL Mehsana
Address
Uttar Gujarat Vij Company Limited. Regd. & Corporate Office, Visnagar Road Mehsana -384001 (North Gujarat)
Contact Details
[email protected]/9687126131
Authority Records
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Documents 7
Authorize Person Declaration.pdf
TENDER_DOCUMENT
Bank list Dtd.15.04.202618026.pdf
TENDER_DOCUMENT
Commercial_Terms_and_Conditions.pdf
TENDER_DOCUMENT
Drawing for Horse-Shoe Type Clamp 1411.pdf
TENDER_DOCUMENT
Tech Spec. of Horse-Shoe Type-15 Ft Earthing Rod SP 1411.pdf
TENDER_DOCUMENT
Tech. Spec. of Operating Rod SP 1411.pdf
TENDER_DOCUMENT
SCHEDULE A SP Operating and Earthing Rod 1411.pdf
TENDER_DOCUMENT
Categories
3
Bidding Process
Process Timeline
03-11-2026 10:30
04-11-2026 10:30
20-11-2026 10:30
Required Forms
Preliminary
UGVCL Tender Fee - Goods
User Defined Template-Standard
UGVCL EMD Details - Goods
User Defined Template-Standard
Technical
ANNEXURE -1
User Defined Template-Standard
ANNEXURE – 2
User Defined Template-Standard
ANNEXURE – 3
User Defined Template-Standard
ANNEXURE - 4 (QUANTITY OFFERED & ANNUAL PRODUCTION)
User Defined Template-Standard
ANNEXURE - 5 (DELIVERY SCHEDULE)
User Defined Template-Standard
ANNEXURE- 6
User Defined Template-Standard
ANNEXURE – 7
User Defined Template-Standard
ANNEXURE - 8 (TYPE TEST REPORTS OF ITEM OFFERED)
User Defined Template-Standard
ANNEXURE - 9 (LIST OF THE TENDER DRAWINGS SUBMITTED IN THE TECHNICAL BID)
User Defined Template-Standard
ANNEXURE - 10
User Defined Template-Standard
ANNEXURE - 11 (BIDDER MUST FURNISH THE BELOW DETAILS IN TECHNICAL BID.)
User Defined Template-Standard
ANNEXURE - 12 (TECHNICAL AND COMMERCIAL DEVIATIONS IF ANY)
User Defined Template-Standard
ANNEXURE - 13
User Defined Template-Standard
ANNEXURE - 14
User Defined Template-Standard
ANNEXURE - 15
User Defined Template-Standard
UNDERTAKING ( DOCUMENT ATTACHED)
User Defined Template-Standard
FORMAT FOR VENDOR REGISTRATION (Mandatory)
User Defined Template-Standard
ACCEPTANCE OF TERMS AND CONDITIONS- UGVCL
User Defined Template-Standard
IMPORTANT INSTRUCTIONS
User Defined Template-Standard
CERTIFICATE - A
User Defined Template-Standard
TECHNICAL SPECIFICATION
User Defined Template-Standard
DOCUMENTS
User Defined Template-Standard
Commercial
Price Bid Form
Library-Secured
Required Documents
Stage - Preliminary Stage
Forwarding letter for submission of Tender Fee and EMD & Vendor Registration Certificate
RequiredScanned copy of UTR No. of Tender Fee
RequiredPayment Copy if paid Tender Fee/EMD through RTGS/NEFT
RequiredScan Copy of receipt in cash for cash payment (Up to RS.10000)
Scanned copy of DD/Bank Guarantee for EMD
RequiredNotarized Copy of Valid CSPO (Central Store Purchase Organization)/NSIC Certificate
RequiredNotarized Copy of Udyam Registration Certificate
RequiredCopy of Valid Vendor Registration Certificate for Tendered Item (If applicable as per Schdule-A Condition)
Vendor Registration fees payment receipt copy (If applied for renewal/ New Registration)
List of Order Executed if any
RequiredNotarized Copy of GST registration Certificate
RequiredAny Other Document ( If Required)
Stage - Technical Stage
Forwarding for Technical Bid submission
RequiredSigned and Seal copy of GTP and Technical Specification/Drawing
RequiredCopy of Audited Account of Last three years/ITR Copy (i.e FY 2023-24,2024-25,2025-26)
RequiredList of Testing Facility on Company Letter Head
RequiredList of Machinery on Company Letter Head
RequiredList Of Partners/Directors with Address and Contact No On Letter Head
RequiredNotarize copy of all Type Test Of Tender Item ( Not Older Than 7 Year)
RequiredBIS License Notarized Copy
RequiredCopy of PAN Card
RequiredNotarized copy of valid Factory License
RequiredValid ISO Certificate
RequiredDuly Signed and Seal Copy of Tender Schedule A
RequiredDuly Signed and Seal Copy of Authorize Person Undertaking (Annex-D)
RequiredCommercial Terms and Condition duly signed and seal
RequiredCertificate-M as per format in Schedule-A
RequiredQuality Assurance Plan on Letter Head
RequiredPerformance Certificate
RequiredTender Amendment (if any)
RequiredOrder copy of Past Experience (Private Or GUVNL and their Subsidiaries Companies)
RequiredUndertaking Regarding Stop Deal/ Black List
RequiredDetails regarding, If bidders are (1) Women Proprietor or (2) All partners are women, in case of partnership firm or (3) All share holders are women in case of company letterhead.
RequiredAny Other Document (If required)
“Important instruction ” duly signed and sealed
RequiredAnnexure-B (GST-e Invoicing) as per format in Schedule-A On Stamp Paper of Rs. 300 Duly Notarized
Required🤖 AI-Powered Bidder Prediction
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Eligibility Criteria
✓ Must have valid vendor registration with UGVCL or equivalent power sector authorities.
✓ Must submit a forwarding letter for tender fee, EMD, and registration certificates.
✓ Valid GST registration certificate is mandatory.
✓ Notarized copies of CSPO/NSIC certificates, Udyam registration, and factory licenses are required.
✓ Financial stability demonstrated through audited accounts or ITR for last three years.
✓ Experience in supplying similar electrical goods to government or private sector projects.
| Qualification Details | Minimum Requirements |
|---|---|
| Vendor Registration | Valid and active |
| Financial Capacity | Turnover above specified threshold |
| Certification | BIS License, Type Test Reports |
| Experience | Completed at least 2 similar projects |
| Technical Capacity | List of machinery, testing facilities |
Note: Bidders must fulfill all eligibility conditions to qualify for technical evaluation.
Frequently Asked Questions
Key insights about GUJARAT tender market
What is the main purpose of this government tender?
This tender aims to procure Operating and Earthing Rods as per UGVCL specifications to enhance the safety and reliability of electrical distribution infrastructure in Gujarat. It provides an opportunity for qualified vendors to supply high-quality electrical goods through a transparent bidding process.
Who is eligible to participate in this tender?
Eligible bidders must possess valid vendor registration, GST registration, and relevant certifications such as BIS License and Type Test Reports. They should also demonstrate financial stability through audited accounts or ITRs for the last three years and have prior experience in supplying electrical equipment to government or private projects.
What are the key technical requirements for the earthing rods?
The rods must be made of Copper or Galvanized Steel, with a length of 15 feet as specified in Schedule A. They must meet BIS certification, pass Type Tests, and comply with ISO standards. Detailed specifications are available in the tender documents, including drawings and testing procedures.
What is the bid submission process and deadline?
Bidders must register on the procurement portal, download tender documents, and submit technical and commercial bids online before the deadline of 02-11-2026 at 18:00. Late submissions will be rejected. The process includes bid opening, evaluation, and award based on compliance and price competitiveness.
How will the evaluation of bids be conducted?
Evaluation will be based on technical compliance (50%), price (30%), and experience/certifications (20%). Bidders must meet minimum thresholds in each category. The process ensures transparency and selection of the most suitable supplier based on quality, experience, and cost-effectiveness.