Government Tender for Supply of Pump with Motor Set at Dudhsagar Dairy Mehsana
Progress
This government tender offers a unique opportunity for suppliers to provide high-quality pumps with motors to Dudhsagar Dairy, Mehsana. The project aims to upgrade dairy processing infrastructure through a transparent bidding process managed by the Mehsana District Co-operative Milk Producers’ Union Ltd. Bidders must meet strict eligibility criteria, including technical and financial qualifications, and submit comprehensive documentation. The scope includes supply, installation, and commissioning of reliable, certified pump and motor sets within a 1-month completion period. With an estimated value of INR 7,51,000, this tender is ideal for manufacturers and vendors specializing in mechanical equipment for dairy and industrial applications. The procurement process involves multiple stages, including technical evaluation, commercial bidding, and final award, ensuring fair competition and transparency. This opportunity aligns with government initiatives to promote local manufacturing and improve dairy infrastructure in Gujarat.
Scope Of Work
The scope of work involves the supply and delivery of a high-quality pump with motor set at Dudhsagar Dairy, Mehsana, Gujarat, under a buy-back scheme. Key deliverables include:
- Supply of pump with motor set as per technical specifications
- Complete installation and commissioning at the designated site
- Ensuring compliance with safety and quality standards
- Providing necessary documentation and certificates
The process involves:
- Bid submission through the official portal within the stipulated deadline.
- Technical evaluation based on submitted documents and site visit certificates.
- Commercial evaluation and price bid opening.
- Final selection and contract signing.
Specifications comparison table:
| Parameter | Specification |
|---|---|
| Pump Type | Centrifugal / Submersible |
| Motor Power | 5 HP / 7.5 HP |
| Material | Stainless Steel / Cast Iron |
| Voltage | 415V, 3-phase |
| Delivery Capacity | 10-20 LPS |
| Delivery Head | 30-50 meters |
Bidders must ensure timely delivery, adherence to technical standards, and post-installation support.
Technical Specifications
| Parameter | Specification |
|---|---|
| Pump Type | Centrifugal / Submersible |
| Power | 5 HP / 7.5 HP, 3-phase, 415V |
| Material | Stainless Steel / Cast Iron |
| Capacity | 10-20 LPS |
| Head | 30-50 meters |
| Efficiency | Minimum 85% |
| Certification | ISI or equivalent |
Sequential process:
- Review technical specifications.
- Prepare compliance sheet.
- Submit technical documents including product leaflet and site visit certificate.
- Await technical evaluation results.
Financial Requirements
The estimated budget for this project is INR 7,51,000. Payment terms are as follows:
- 30% advance upon contract signing.
- 70% after successful delivery, installation, and acceptance.
Cost breakdown:
| Item | Cost (INR) |
|---|---|
| Pump with motor set | 6,00,000 |
| Installation & commissioning | 1,00,000 |
| Documentation & certification | 51,000 |
| Total | 7,51,000 |
Bidders must submit detailed price bids through the electronic portal, adhering to the prescribed format.
Tender Data
Bid Details
Tender Type
Open
Sector
Cooperatives
Tender Fee
₹1,068
Contract Form
Supply
Completion Period
01 Months
Currency Type
Single
Bid Submission Start
24-08-2026 10:00:00
Document Download End
07-09-2026 17:00:00
Bid Validity
30 Days
Additional Tender Data
Commercial Details
Tender Category
Service
Tender Value
₹7,51,000
Bid To RA
No
Item Category
Mechanical - Pumps, Compressors, Steam Turbines and Other Equipment
Authority & Contact
Officer Inviting Bids
I/C Managing Director
Bid Opening Authority
I/C Managing Director
Address
Mehsana District Co-operative Milk Producers’ Union Ltd, Dudhsagar Dairy Highway, Mehsana, Gujarat-384002
Contact Details
9428458095/[email protected]
BID & GeM Expert Consultancy
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Documents 4
tutorial.pdf
TENDER_DOCUMENT
General Guidelines for E-Tender and E-Auction_201125.pdf
TENDER_DOCUMENT
SITE VISIT CERTIFICATE.pdf
TENDER_DOCUMENT
068 DSD IDMC Pump Part A.pdf
TENDER_DOCUMENT
Categories
4
Bidding Process
Process Timeline
08-09-2026 10:00
08-09-2026 10:10
08-09-2026 10:20
Required Forms
Preliminary
DSD Bidder Basic Information Tender Fee and EMD Form
User Defined Template-Standard
Technical
Work Experience Details- General items
User Defined Template-Standard
Commercial
PRICE BID- IIDMC Pump
User Defined Template-Secured
Required Documents
Stage - Preliminary Stage
PAN
RequiredGSTN
RequiredDudhsagar Dairy Purchase Portal for Vendor Registration and RFQ https://dudhsagar.nprocure.com
Copy of Cancelled Cheque
RequiredCopy of Firms Registration
RequiredTender Fee Receipt
RequiredEMD Receipt
RequiredStage - Technical Stage
EPF certificate if applicable otherwise provide declaration
ESI certificate if applicable otherwise provide declaration
CA certificate with UDIN
Work Experience (old PO copy)
RequiredCopy of Purchase Orders with Work Completion Certificate
RequiredCompliance Sheet of Offer / Technical Offer
RequiredManufacturer Authorization Certificate (if applicable)
RequiredSite Visit Certificate
Product Leaflet (if applicable)
Deviation Sheet (only if allowed)
Tentative Work execution schedule / delivery schedule
Self-declaration on bidders company letterhead for “Not blacklisted by Mehsana Union or GCMMF or NDDB
RequiredBalance sheet and income tax return for three years
Profit and loss statement for three years
Eligibility Criteria
✓ Must have a valid PAN and GSTN registration.
✓ Must be registered on the Dudhsagar Dairy Vendor Portal for RFQ and registration.
✓ Must submit a copy of the cancelled cheque and firm registration certificate.
✓ Must have prior experience in supplying similar mechanical equipment, supported by work orders and completion certificates.
✓ Must provide a Tender Fee receipt and EMD receipt.
| Qualification Criteria | Minimum Requirement |
|---|---|
| Financial Turnover | INR 5,00,000 in last 3 years |
| Experience | At least 2 similar projects completed in the last 3 years |
| Technical Capability | Demonstrated ability to supply pumps with motor sets as per specifications |
Bidders must meet all the above criteria to qualify for technical evaluation.
Frequently Asked Questions
Key insights about GUJARAT tender market
What is the main purpose of this government tender?
This tender invites qualified suppliers to bid for the supply of a pump with motor set at Dudhsagar Dairy, Mehsana, Gujarat, under a buy-back scheme. The objective is to enhance dairy processing infrastructure with reliable, certified equipment, ensuring timely delivery and compliance with technical standards.
Who can participate in this tender?
Eligible bidders include manufacturers, suppliers, and vendors with experience in mechanical equipment, particularly pumps and motors. They must meet all eligibility criteria such as valid PAN, GSTN, past experience, and registration on the Dudhsagar Dairy vendor portal. Both domestic and international companies are encouraged to participate following the specified procurement procedures.
What are the key technical specifications required?
The pump with motor set must be centrifugal or submersible type, with a power rating of 5 HP or 7.5 HP, made of stainless steel or cast iron, operating at 415V, 3-phase. It should deliver 10-20 LPS at a head of 30-50 meters, with an efficiency of at least 85%, and possess ISI or equivalent certification. Bidders must provide detailed technical compliance sheets and product leaflets.
What is the bidding process and timeline?
Bidders can start submitting their electronic bids from 24-08-2026. The last date for submission is 07-09-2026 at 17:00. The bid opening and evaluation will occur on 08-09-2026 at 10:00 AM, followed by technical and commercial assessments. Final award notification will be communicated by 09-2026. All steps require strict adherence to deadlines and submission guidelines.
What documents are required for bid submission?
Mandatory documents include PAN, GSTN, cancelled cheque, firm registration, tender fee receipt, EMD receipt, work experience certificates, purchase orders with completion certificates, technical compliance sheets, manufacturer authorization (if applicable), site visit certificates, and a declaration of not being blacklisted. Additional technical documents may be requested during evaluation.