Invitation to Bid - K/2024/MOK/SKG/O/239 in ERNAKULAM, KERALA
IHQ of MOD (Navy)
ERNAKULAM, KERALA
Posted:
19 December 2025
Closed:
10 January 2026
EPROCURE
Open State Governments & UT NPROCURE
Government Tender for Supply of Spares for Filed Instruments at Head Water Works - 3 Year Contract
Progress
Issue26-May-2026, 6:00 pm
AwardPending
Tender Type
Open
Sector
State Governments & UT
Tender Fee
₹1,770
Contract Form
Works
Completion Period
3 Years
Currency Type
Single
Categories
1
This government tender offers a significant opportunity for suppliers to provide spares for Filed Instruments at Head Water Works, Surat, on a 3-year Rate Contract. Managed by the Surat Municipal Corporation, this project aims to enhance water infrastructure maintenance through reliable supply of high-quality spares. Bidders with experience in industrial equipment, instrumentation, and water sector supplies are encouraged to participate. The tender emphasizes compliance with technical standards, timely delivery, and transparent evaluation criteria. It features a straightforward bidding process with clear deadlines, making it accessible for qualified vendors seeking long-term collaboration with a prominent municipal authority in Gujarat. The tender includes detailed technical specifications, eligibility requirements, and a structured evaluation process, ensuring a fair opportunity for regional and national suppliers to engage in this essential infrastructure project.
Scope Of Work
The selected vendor will be responsible for supplying various types of spares for Filed Instruments used in water management systems at Head Water Works, Surat.
Key Deliverables:
- Supply of genuine and compatible spares as per technical specifications
- Timely delivery to designated locations
- Ensure quality assurance and compliance with standards
Process for Supply:
- Receive purchase orders from Surat Municipal Corporation
- Confirm technical specifications and availability
- Dispatch spares within agreed timelines
- Provide after-sales support and warranty services
Specifications and Standards:
Item Category Technical Specifications Quantity Miscellaneous Works As detailed in tender documents As per requirement The vendor must maintain proper documentation, including delivery challans, invoices, and warranty certificates, for each supply.
All supplies must adhere to the technical standards outlined in the tender documents, including the attached Volume 1 and Volume 2 bid instruments.
Technical Specifications
The technical specifications for the spares are detailed in the attached Volume 1 and Volume 2 bid documents.
| Parameter | Specification |
|---|---|
| Material | As per IS/ISO standards |
| Compatibility | Must match OEM specifications |
| Durability | Minimum operational life of 2 years |
| Certification | Must be certified for water industry standards |
The procurement process involves:
- Technical evaluation based on submitted documents
- Price bid opening for qualifying bidders
- Final selection based on combined technical and financial scores
Bidders should ensure their technical submissions align with the detailed specifications provided in the tender documents.
Financial Requirements
The estimated budget for this tender is structured as follows:
| Cost Component | Estimated Cost (INR) |
|---|---|
| Spares Supply | Based on volume and specifications |
| Delivery & Logistics | Included in unit price |
| Service & Support | As per contractual agreement |
- The total contract value will be determined based on the actual quantity of spares supplied over three years.
- Payment terms include:
- 30% advance upon order confirmation
- 70% after successful delivery and acceptance
- Payments will be made through electronic transfer against valid invoices and delivery certificates.
Additional Tender Data
Commercial Details
Tender Category
Service
Bid To RA
No
Item Category
Miscellaneous Works
Authority & Contact
Officer Inviting Bids
Deputy Municipal Commissioner (D)
Bid Opening Authority
Deputy Municipal Commissioner (D)
Address
Surat Municipal Corporation, Tapipura, Surat-395003
Contact Details
9909903350
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Documents 2
Volume 1 Technical Bid Field Instrumnets RC.pdf
TENDER_DOCUMENT
Volume 2 Price Bid Filed Instrument RC.pdf
TENDER_DOCUMENT
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Eligibility Criteria
- ✓ Must have valid registration and licenses to supply industrial spares.
- ✓ Must submit Scan Copy of Tender Fee and Scan Copy of EMD along with all required documents.
- ✓ Proven experience in supplying Filed Instruments or similar equipment for water management or infrastructure projects.
- ✓ Financial stability demonstrated through relevant documents.
- ✓ Compliance with technical standards and quality assurance protocols.
| Qualification Requirement | Details |
|---|---|
| Tender Fee Submission | Valid receipt of tender fee of ₹1770 |
| EMD Submission | Valid EMD as per tender guidelines |
| Experience | Minimum 3 years in supplying industrial spares |
| Financial Criteria | Annual turnover of at least ₹10 lakh in the last financial year |
| Certification | Valid ISO or equivalent certification preferred |
- Note: Bidders must submit all documents in prescribed formats as per tender conditions to qualify for further evaluation.
Bidding Process
Process Timeline
1. Preliminary Stage
2. Commercial Stage
Required Forms
Preliminary
SMC etender 100 per EMD and Tender fee
User Defined Template-Standard
Commercial
SMC HYD Filed Instruments RC PB
User Defined Template-Secured
Required Documents
Stage - Preliminary Stage
1
Scan Copy of Tender Fee
Required 2
Scan Copy of EMD
Required 3
Scan Copy of all required documents as per tender condition.
RequiredFrequently Asked Questions
Key insights about GUJARAT tender market
What is the scope of this government tender?
This tender involves supplying various types of spares for Filed Instruments used in water management at Head Water Works, Surat, on a Rate Contract basis for 3 years. The scope includes ensuring quality, timely delivery, and compliance with technical standards detailed in the tender documents.
Who is eligible to participate in this tender?
Eligible bidders must have valid licenses, experience in supplying industrial spares, and meet financial criteria. They must submit all required documents, including tender fee, EMD, and technical certifications, as specified in the eligibility criteria section.
What are the key dates and deadlines for this tender?
Bid submissions open on 26-05-2026 at 18:00 and close on 11-06-2026 at 18:00. The bid opening will occur on 12-06-2026, with evaluation and award decisions expected by 13-06-2026. Bidders must ensure timely submission to qualify.
How can I submit my bid for this tender?
Bidders should download the tender documents from the official portal, attend the vendor training sessions, and submit their technical and financial bids online via the NPROCURE portal before the deadline. Physical submissions are not accepted.
What are the evaluation criteria for selecting the successful bidder?
Evaluation will be based on technical compliance (50%), past experience (20%), and price competitiveness (30%). A minimum technical score of 70% is required for qualification. Final selection depends on the highest combined score.
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Documents 2
Volume 1 Technical Bid Field Instrumnets RC.pdf
TENDER_DOCUMENT
Volume 2 Price Bid Filed Instrument RC.pdf
TENDER_DOCUMENT