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Open Cooperatives NPROCURE

Government Tender for Supply of Uniform Cloth – Suiting & Shirting at Dudhsagar Dairy Mehsana

Bid Publish Date

14-Aug-2025, 4:30 am

Bid End Date

04-Sep-2025, 11:30 am

EMD

₹28,783

Value

₹28,00,000

Location

MAHESANA , GUJARAT

Progress

Issue14-Aug-2025, 4:30 am
AwardPending
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Tender Type

Open

Sector

Cooperatives

Tender Fee

₹2,783

Contract Form

Supply

Completion Period

03  Months

Currency Type

Single

Categories 4

UNIFORMS UNIFORM SUPPLY OF UNIFORM CURTAINS

This government tender offers an excellent opportunity for textile suppliers to supply high-quality uniform cloth, including suiting and shirting fabrics, to Dudhsagar Dairy in Mehsana and Dudhmotisagar Dairy in Dharuhera. With an estimated value of Rs. 28 lakh, the tender emphasizes quality, durability, and timely delivery. Bidders must meet specific eligibility criteria, technical specifications, and submit comprehensive documents through an online portal. The process involves multiple evaluation stages, ensuring transparency and fairness. This procurement supports government initiatives to standardize uniforms across cooperative dairy institutions, promoting professionalism and uniformity. Companies specializing in bulk textile supply, fabric manufacturing, and textile procurement are encouraged to participate. The tender deadline is August 28, 2025, with detailed guidelines available on the official portal. Don't miss this chance to contribute to a significant government project in Gujarat and Haryana.

Scope Of Work

The scope of work involves the supply of uniform cloth, specifically suiting and shirting fabrics, to Dudhsagar Dairy in Mehsana and Dudhmotisagar Dairy in Dharuhera. The selected vendor will be responsible for providing fabrics that meet the following key requirements:

  • High-quality, durable fabrics suitable for uniform production
  • Compliance with specified technical standards and specifications
  • Timely delivery as per agreed schedules
  • Adherence to safety and quality standards

The process includes:

  1. Vendor registration and submission of technical and financial bids
  2. Evaluation of bids based on technical compliance and cost
  3. Final award of contract to the successful bidder
  4. Supply of fabrics in specified quantities and quality standards
Specification Details
Fabric Type Suiting & Shirting
Quantity As per requirement
Delivery Location Dudhsagar Dairy, Mehsana & Dudhmotisagar Dairy, Dharuhera
Delivery Timeline 3 months from contract signing
Quality Standards As per tender documents and technical specifications

The vendor must ensure all fabrics are compliant with the technical parameters outlined in the tender documents, including fabric weight, colorfastness, and wash durability.

The fabrics will be inspected upon delivery, and non-compliance may lead to rejection and penalties as per contractual terms.

Technical Specifications

The fabrics supplied must conform to the following technical parameters:

Parameter Specification
Fabric Type Suiting & Shirting
Fabric Weight 200-250 GSM
Material 100% Cotton or Cotton Blends
Colorfastness Minimum 4-5 on the ISO scale
Wash Durability No color bleeding or fabric damage after 10 wash cycles

Bidders must provide samples for approval prior to bulk supply. The process includes:

  1. Submission of technical compliance sheet
  2. Sample fabric submission for testing
  3. Inspection and approval by Dudhsagar Dairy technical team

Fabrics must meet all specified standards to be eligible for supply, ensuring durability, comfort, and compliance with safety norms.

Financial Requirements

The estimated contract value is approximately Rs. 28,00,000 (INR). The financial bid should include a detailed cost breakdown:

Cost Component Details
Fabric Cost Per meter basis
Delivery Charges As applicable
Taxes Inclusive in the bid
Total Estimated Cost Rs. 28,00,000

Payment terms are as follows:

  • 50% advance upon contract signing
  • Remaining 50% after successful delivery and inspection
  • Payments will be processed within 30 days of invoice submission and approval.

Bidders must ensure their financial proposals are competitive and compliant with the tender guidelines.

Documents 3

tutorial.pdf

TENDER_DOCUMENT

General Guidelines for E-Tender and E-Auction 120825.pdf

TENDER_DOCUMENT

783 Uniform cloth 25-26 Part A.pdf

TENDER_DOCUMENT

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Eligibility Criteria

✓ Must have valid registration on Dudhsagar Dairy Purchase Portal for Vendor Registration at https://dudhsagar.nprocure.com

✓ Must possess a valid PAN card and GST registration

✓ Must submit a Cancelled Cheque and Firms Registration certificate

✓ Tender Fee Receipt and EMD Receipt are mandatory for bid submission

Financial & Qualification Requirements Details
Minimum Turnover Rs. 50 lakh in the last financial year
Experience Proven experience in supplying textile fabrics or similar products for at least 2 years
Blacklisting Status Not blacklisted by Mehsana Union, GCMMF, or NDDB
Technical Capability Ability to supply fabrics meeting technical specifications

✓ Bidders must submit all required documents for preliminary and technical stages, including work experience, technical compliance, manufacturer authorization, and financial credentials.

✓ Bidders should have a legally valid Digital Certificate for signing electronic bids as per IT Act-2000.

Bidding Process

Process Timeline

1. Preliminary Stage

05-09-2025 10:00

2. Technical Stage

05-09-2025 10:10

3. Commercial Stage

05-09-2025 10:20

Required Forms

Preliminary

DSD Bidder Basic Information Tender Fee and EMD Form

User Defined Template-Standard

Required

Technical

Turnover Details 2

User Defined Template-Standard

Required

Work Experience Details - Uniform

User Defined Template-Standard

Required

Technical Compliance - Uniform

User Defined Template-Standard

Required

Commercial

PRICE BID- Uniform

User Defined Template-Secured

Required

Required Documents

Stage - Preliminary Stage

1

Copy of PAN

Required
2

Copy of GSTN

Required
3

Dudhsagar Dairy Purchase Portal for Vendor Registration https://dudhsagar.nprocure.com

4

Copy of Cancelled Cheque

Required
5

Copy of Firms Registration

Required
6

Tender Fee Receipt

Required
7

EMD Receipt

Required

Stage - Technical Stage

1

Work Experience (old PO copy)

Required
2

Copy of Purchase Orders with Work Completion Certificate

Required
3

Compliance Sheet of Offer / Technical Offer

4

Manufacturer Authorization Certificate

Required
5

Site Visit Certificate

6

Product Leaflet (if applicable)

7

Self-declaration on bidderscompany letterhead for Not blacklisted by MehsanaUnion, GCMMF and NDDB

Required
8

turnover certificate with UDIN

Required
9

Balance sheet

Required
10

Income tax return

Required

Frequently Asked Questions

Key insights about GUJARAT tender market

What is the deadline for bid submission?

The bid submission deadline is 28th August 2025 at 5:00 PM. Bidders must ensure all documents are uploaded and submitted before this time. Late submissions will not be considered.

What are the eligibility criteria for bidders?

Bidders must have a valid PAN, GST registration, and be registered on the Dudhsagar Dairy Purchase Portal. They should also possess relevant experience in textile supply, submit necessary financial documents, and not be blacklisted by any related government or cooperative agencies.

What technical specifications must the fabrics meet?

Fabrics should be suiting and shirting, with a weight of 200-250 GSM, made from 100% cotton or blends, with colorfastness of 4-5, and wash durability that withstands at least 10 wash cycles. Samples must be approved before bulk supply.

How will the evaluation of bids be conducted?

Bids will be evaluated based on technical compliance (40%), experience (30%), and cost (30%). Minimum thresholds include 70% technical score and competitive pricing. The highest scoring bid will be awarded the contract.

Who can I contact for support during the tender process?

You can contact the I/C Managing Director at 9974568904 or email [email protected]. Support sessions are available every Saturday at (n)code solutions, Ahmedabad, to assist bidders with registration and bid submission procedures.