Government Tender for Supply of Uniform Shirts, Pants, Shoes, Belts & Raincoat at GUJSAIL
Progress
This government tender offers an excellent opportunity for experienced vendors to supply uniform shirts, pants, shoes, belts, and raincoats for staff at GUJSAIL, Gujarat's aviation infrastructure company. The project emphasizes quality, timely delivery, and compliance with technical standards. Bidders must meet eligibility criteria, submit samples, and adhere to strict deadlines. The procurement process involves multiple stages, including technical and financial evaluations, with a focus on transparency and fairness. With an estimated value of INR 3,79,500, this tender is ideal for companies specializing in uniform manufacturing, safety gear, and government supplies within Gujarat. Participation is open to registered firms with relevant experience, financial stability, and certification. The successful bidder will contribute to enhancing staff safety and appearance at Gujarat's premier aviation hub, making this a strategic opportunity for vendors seeking government contracts in the aviation sector.
Scope Of Work
The selected vendor will be responsible for the following:
- Supplying uniform shirts and pants with fabric and stitching as per specifications.
- Providing shoes, belts, and raincoats suitable for staff working at GUJSAIL.
- Ensuring all uniforms bear the official Office Logo.
- Delivering 2 uniforms, 1 pair of shoes, 1 belt, and 1 raincoat for each designated staff member.
- Submitting physical samples of uniforms in sizes 2 inch × 2 inch (5 × 5 cm) or 3 inch × 3 inch (7.5 × 7.5 cm) for approval before final procurement.
- Ensuring timely delivery within the completion period of 180 days.
- Adhering to quality standards and specifications outlined in the tender documents.
- Providing certificates of compliance and samples for evaluation.
The process involves:
- Submission of technical and financial bids via the online portal.
- Evaluation of samples and technical documents.
- Awarding of contract based on compliance and quality.
- Delivery of the complete supply within the stipulated timeline.
The vendor must also ensure all legal and safety standards are met, and submit all required documentation, including certificates, financial statements, and samples, as specified in the tender.
Technical Specifications
The technical specifications include:
| Item | Quantity | Specifications |
|---|---|---|
| Uniform Shirts & Pants | 2 sets per staff | Fabric: specified in tender document; stitching quality to match standards |
| Shoes | 1 pair | Suitable for staff safety; durable material |
| Belts | 1 piece | Adjustable; matching uniform color |
| Raincoat | 1 piece | Waterproof; suitable for Gujarat climate |
The process involves:
- Bidders to prepare samples as per specifications.
- Submit samples for technical approval.
- Ensure all items meet quality and safety standards.
- Delivery to be completed within 180 days from contract signing.
Financial Requirements
The estimated cost for the entire procurement is approximately INR 3,79,500. The financial bid must include a detailed breakdown:
| Cost Component | Amount (INR) |
|---|---|
| Uniform shirts and pants | To be quoted |
| Shoes | To be quoted |
| Belts | To be quoted |
| Raincoat | To be quoted |
| Total Estimated Cost | 379500.00 |
Payment terms include:
- 30% advance upon contract signing.
- 50% after delivery and inspection.
- Remaining 20% after successful completion and certification.
- All payments will be subject to submission of valid invoices and certificates.
Tender Data
Bid Details
Tender Type
Open
Sector
Aviation
Tender Fee
₹1,770
Contract Form
Works
Completion Period
180 Days
Currency Type
Single
Bid Submission Start
17-09-2026 10:30:00
Document Download End
28-09-2026 18:10:00
Bid Validity
180 Days
Additional Tender Data
Commercial Details
Tender Category
Service
Tender Value
₹3,79,500
Bid To RA
No
Item Category
Aviation
Authority & Contact
Officer Inviting Bids
Chief Executive Officer, GUJSAIL
Bid Opening Authority
Chief Executive Officer, GUJSAIL
Address
GUJSAIL Complex, Nr. Torrent Substation, SVPI Airport, Ahmedabad-380004
Contact Details
BID & GeM Expert Consultancy
End-to-end support — bid preparation, GeM registration, document filing & compliance by industry experts.
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Documents 1
Updated Tender for Driver and Peon Staff Uniform 2026.pdf
TENDER_DOCUMENT
Categories
7
Bidding Process
Process Timeline
29-09-2026 12:00
29-09-2026 12:05
29-09-2026 12:10
Required Forms
Preliminary
Tender Fee Form
Library-Standard
Emd Fee Form
Library-Standard
Technical
Company Profile
User Defined Template-Standard
Technical Details
User Defined Template-Standard
Experience Details
User Defined Template-Standard
General Requirement, Terms and Condition
User Defined Template-Standard
Financial
Price Bid
User Defined Template-Standard
Required Documents
Form - Tender Fee Form
Provide any proof of Bid Processing Fee
Form - Emd Fee Form
Provide any proof of EMD Document
Stage - Technical Stage
The agency must not be blacklisted by any government authority. A certificate to this effect must be submitted on the company’s letterhead.
RequiredThe company must have at least 2 years of experience in providing uniform material services.
RequiredThe firm must be registered office of located within the AhmedabadGandhinagar region.
RequiredThe tender fee, The Earnest Money Deposit (EMD), or equivalent MSME certificate.
RequiredCopies of PAN Card and GST Registration must be submitted.
RequiredCopies of the financial statements for the Financial Years 2023-24, 2024-25, and 2025-26, duly certified by a Chartered Accountant (CA), shall be submitted. All CA-certified documents, including the Turnover Certificate, must clearly mention the (UDIN).
RequiredThe tender includes the procurement of 2 uniforms with Office Logo, 1 Pair shoes, 1 belt, 1 Raincoat for Driver and Peon personnel. Bidders are required to submit physical samples along with the technical bid before the last date of the tender. Uniforms Fabric in Sample Size 2 inch × 2 inch (5 × 5 cm) or 3 inch × 3 inch (7.5 × 7.5 cm) To be Submitted in Physical Technical Bid. Only those bidders whose samples are found suitable by the management will be qualified.
Required
Eligibility Criteria
- ✓ Must not be blacklisted by any government authority; submit a certificate on company letterhead.
- ✓ Minimum 2 years of experience in providing uniform material services.
- ✓ Registered office located within Ahmedabad-Gandhinagar region.
- ✓ Submission of tender fee, EMD, or MSME certificate.
- ✓ Valid PAN Card and GST Registration certificates.
- ✓ Financial statements for FY 2023-24, 2024-25, and 2025-26, certified by a Chartered Accountant, including UDIN.
- ✓ Submission of physical samples of uniforms, shoes, belts, and raincoats in specified sizes.
| Criteria | Requirements |
|---|---|
| Blacklist Status | Not blacklisted; certificate required |
| Experience in Uniform Supply | At least 2 years |
| Regional Registration | Registered within Ahmedabad-Gandhinagar |
| Financial Documentation | Certified financial statements with UDIN for FY 2023-26 |
| Sample Submission | Physical samples of uniforms and accessories required |
Frequently Asked Questions
Key insights about GUJARAT tender market
What is the deadline for bid submission?
The bid submission deadline is 28th September 2026 at 6:10 PM. Bidders must upload all required documents and samples before this time via the official portal to be considered.
What documents are required to participate in this tender?
Participants must submit tender fee, EMD or MSME certificate, company registration, PAN, GST registration, financial statements for FY 2023-24 to 2025-26, and physical samples of uniforms, shoes, belts, and raincoats. Certificates confirming no blacklist status are also mandatory.
Are physical samples mandatory for bid submission?
Yes, physical samples of uniforms and accessories must be submitted along with the technical bid before the last date. Only bidders whose samples are approved will qualify for the final evaluation.
What is the scope of work for this tender?
The scope includes supplying 2 uniforms with office logos, 1 pair of shoes, 1 belt, and 1 raincoat for staff, ensuring quality, timely delivery within 180 days, and compliance with technical specifications. Samples must be provided for approval.
Who can I contact for support during the bidding process?
Support can be obtained from the Chief Executive Officer, GUJSAIL via email at [email protected] or by calling +91-79-40007517, 40007514, 40007515. Assistance with online submission and clarifications are available during working hours.