Government Tender for Supplying & Arranging of Cut Flowers for Navsari Flower Show 2025
Progress
Tender Type
Open
Sector
Local Administration
Tender Fee
₹3,600
Contract Form
Works
Completion Period
As per tender Document Attached
Currency Type
Single
Categories
2
This government tender from Navsari Municipal Corporation offers a unique opportunity for floral and event decoration companies to supply and arrange fresh cut flowers for the Flower Show 2025. The project involves providing high-quality flowers, artistic arrangements, and timely delivery at the Maha Nagar Sevasadan in Navsari. With an estimated project cost of INR 26.46 million, the tender emphasizes quality, experience, and compliance. Bidders must meet eligibility criteria, submit required documents, and participate in an online bidding process. Successful participation will enable vendors to showcase their expertise in civic event decoration, contributing to a vibrant community celebration. The tender process is structured with clear evaluation stages, deadlines, and support options, making it accessible for qualified suppliers across Gujarat and beyond. This is an excellent opportunity for floral suppliers, event decorators, and horticulture professionals seeking government contracts in Gujarat, aligned with civic and cultural initiatives.
Scope Of Work
The scope of work for this tender includes:
- Supplying a variety of fresh, high-quality cut flowers suitable for sculptures and decorative purposes.
- Arranging the flowers artistically at designated sculpture sites during the Navsari Flower Show 2025.
- Ensuring timely delivery of flowers to the event venue, Maha Nagar Sevasadan, Dudhiya Talav, Navsari.
- Maintaining the freshness and quality of flowers throughout the event duration.
- Coordinating with event organizers for setup and dismantling.
The process involves:
- Submission of bid documents including technical and financial proposals.
- Approval of bid after preliminary and commercial evaluations.
- Delivery of flowers as per schedule.
- Setup of floral arrangements at specified locations.
- Dismantling and removal post-event.
Key specifications include:
| Parameter | Details |
|---|---|
| Flower Types | Rose, Marigold, Lotus, Jasmine, and seasonal varieties |
| Quantity | As per event requirement (to be specified in the tender document) |
| Delivery Schedule | Before the commencement of the Flower Show, as per event timeline |
| Quality Standards | Freshness, fragrance, and aesthetic appeal |
Bidders must ensure compliance with all technical and safety standards specified in the tender document.
Technical Specifications
The flowers supplied must meet the following technical parameters:
| Specification | Requirement |
|---|---|
| Freshness | Flowers must be freshly cut, with a minimum shelf life of 48 hours |
| Size | As per the specified varieties, standard sizes for floral arrangements |
| Packaging | Proper packaging to prevent damage during transit |
| Delivery Time | Flowers must be delivered at least 24 hours before the event start date |
Sequential process for technical compliance:
- Submit samples for approval.
- Ensure delivery as per approved samples.
- Maintain quality during the event.
Technical documentation must include certificates of quality and freshness, along with detailed specifications for each flower type.
Financial Requirements
The estimated project cost is approximately INR 26,463,831. Bidders are required to submit a detailed financial proposal, including unit rates for each flower type, total cost, and applicable taxes. The bid must include a breakdown of costs as follows:
| Cost Component | Amount (INR) |
|---|---|
| Flower procurement | Variable based on quantity |
| Transportation | As per distance and volume |
| Setup & arrangement | Fixed or percentage basis |
| Miscellaneous | Contingency and miscellaneous expenses |
Payment terms are as follows:
- 30% advance upon contract signing.
- 70% after successful completion and approval.
- Payments will be processed within 15 days of invoice submission and acceptance.
Bidders must ensure financial transparency and compliance with the specified budget limits.
Documents 2
DTP.pdf
TENDER_DOCUMENT
Corrigendum-01.pdf
TENDER_DOCUMENT
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Eligibility Criteria
✓ Must have valid registration and licenses for floral supply and event decoration.
✓ Proven experience in handling large-scale floral arrangements for government or public events.
✓ Submission of relevant certificates and past project references.
✓ Financial stability demonstrated through recent audited financial statements.
| Qualification Requirements | Details |
|---|---|
| Tender Fee | INR 3,600 (non-refundable) |
| Earnest Money Deposit (EMD) | INR 264,640 |
| Document Submission | Hard copies of all required documents including registration certificates, experience certificates, and financial statements |
Additional eligibility points:
- Must have a valid GST registration.
- Should possess the necessary safety and quality certifications.
- Bidders must adhere to the submission deadlines and document formats specified.
Bidding Process
Process Timeline
19-11-2025 10:00
19-11-2025 10:10
Required Forms
Preliminary
Tender Fee Form
Library-Standard
Emd Fee Form
Library-Standard
Commercial
Percentage Rate
Library-Secured
Required Documents
Stage - Preliminary Stage
Hard Copy Of Documents
RequiredHard Copy Of Tender Fee
RequiredHard Copy Of EMD
RequiredForm - Tender Fee Form
Provide any proof of Bid Processing Fee
Form - Emd Fee Form
Provide any proof of EMD Document
Frequently Asked Questions
Key insights about GUJARAT tender market
What is the deadline for bid submission?
The bid submission deadline is 10th November 2025 at 6:00 PM. Bidders must upload all required documents and proposals before this time to be considered.
What documents are required to participate in this tender?
Participants must submit hard copies of documents including registration certificates, tender fee receipt, EMD proof, and experience certificates. All documents should be submitted as per the specifications outlined in the tender notice.
How can I participate in the online bidding process?
Bidders need to register on the NProcure portal, obtain a valid Digital Certificate, and attend the free vendor training sessions if needed. All bids are to be submitted electronically through the portal before the deadline.
What is the scope of work for this tender?
The scope includes supplying fresh, high-quality cut flowers, arranging them artistically at designated sculptures, ensuring timely delivery, and maintaining quality standards throughout the event. Detailed specifications are provided in the tender document.
Who can I contact for support or clarifications?
Support can be obtained via email at [email protected] or through the support team at GNFC Ltd., Ahmedabad. Contact details are provided in the tender notice for assistance.
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Documents 2
DTP.pdf
TENDER_DOCUMENT
Corrigendum-01.pdf
TENDER_DOCUMENT