Government Tender for Supplying and Erecting Air Conditioners at Porbandar Port Office
Progress
This government tender offers an excellent opportunity for electrical and HVAC contractors to bid for the supply and installation of air conditioners at key port facilities in Porbandar. Managed by the Gujarat Maritime Board, this project aims to upgrade port infrastructure with efficient HVAC solutions. The tender involves comprehensive procurement, installation, and commissioning services, with a focus on quality, safety, and timely completion within 2 months. Bidders must meet strict eligibility criteria, including valid licenses, GST registration, and financial stability. The process is open and transparent, with detailed evaluation based on technical expertise, experience, and financial health. The project value is approximately INR 4,28,283, and the tender provides a platform for reputed electrical firms to contribute to port development. Participation requires adherence to deadlines, submission of all mandatory documents, and compliance with technical specifications. This is a strategic opportunity for contractors specializing in HVAC systems and port infrastructure upgrades, aligned with government procurement standards.
Scope Of Work
• Supply of air conditioning units as per technical specifications.
• Erection and installation of air conditioners at designated locations in Porbandar Port Office and Tug GMB-II.
• Testing and commissioning of installed units to ensure operational efficiency.
• Ensuring all installations comply with safety standards and technical norms.
The process involves:
- Procurement of air conditioning units.
- Delivery to the specified site.
- Installation and setup.
- Testing and quality assurance.
- Final commissioning and handover.
| Specification | Details |
|---|---|
| Capacity | As specified in tender documents |
| Power Supply | 230V, 50Hz, single-phase |
| Refrigerant | R410A |
| Energy Efficiency | As per BIS standards |
Key Deliverables:
- Fully installed and operational air conditioning units.
- Documentation of testing and commissioning.
- Compliance with safety and environmental standards.
Important: All work must be completed within the stipulated 2 months period, adhering to the technical and safety standards prescribed by the Gujarat Maritime Board.
Technical Specifications
| Parameter | Specification |
|---|---|
| Capacity | As specified in tender documents |
| Power Supply | 230V, 50Hz, single-phase |
| Refrigerant Type | R410A |
| Energy Efficiency | BIS standards compliance |
| Installation Standards | As per IS standards and manufacturer guidelines |
Sequential procedures include:
- Review technical specifications.
- Procure units matching specifications.
- Prepare installation site.
- Install units following safety norms.
- Conduct testing and commissioning.
- Obtain approval from project engineer.
All technical work must adhere strictly to the standards outlined in the tender documents and relevant safety regulations.
Financial Requirements
The estimated project cost is INR 4,28,283. The financial bid should include a percentage rate for installation and commissioning. Payment terms are typically structured as follows:
- 30% advance upon contract signing.
- 50% after delivery and installation.
- 20% after successful commissioning.
| Cost Component | Amount (INR) |
|---|---|
| Material | As per actuals |
| Labour | As per bid |
| Miscellaneous | As per actuals |
Bidders must submit a detailed financial proposal along with the bid, ensuring transparency and compliance with the tender guidelines.
Tender Data
Bid Details
Tender Type
Open
Sector
State Governments & UT
Tender Fee
₹708
Contract Form
Works
Completion Period
2 Months
Currency Type
Single
Bid Submission Start
12-10-2026 13:50:00
Document Download End
26-10-2026 18:10:00
Bid Validity
120 Days
Additional Tender Data
Commercial Details
Tender Category
Service
Tender Value
₹4,28,283
Bid To RA
No
Item Category
Electrical - All
Authority & Contact
Officer Inviting Bids
The Executive Engineer (Mech.) D’Cell, GMB,PIUPorbadnar
Bid Opening Authority
The Executive Engineer (Mech.) D’Cell, GMB,PIUPorbadnar
Address
Office of the Executive Engineer (M) PIU Porbandar1st floor, GMB Office Complex, Opp Bus Stand Bh. Chopati ground, Porbandar-360575.
Contact Details
BID & GeM Expert Consultancy
End-to-end support — bid preparation, GeM registration, document filing & compliance by industry experts.
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Documents 1
SITCf Air conditioners at PBR.pdf
TENDER_DOCUMENT
Categories
4
Bidding Process
Process Timeline
05-11-2026 10:00
05-11-2026 10:10
05-11-2026 10:15
Required Forms
Primary
Tender Fee Form
Library-Standard
Emd Fee Form
Library-Standard
PQ
General Information
User Defined Template-Standard
PQ form IV (Histroy of litigation)
User Defined Template-Standard
Price
Percentage Rate
Library-Secured
Required Documents
Stage - Primary Stage
Upload the Scan Copy of Tender Fee
RequiredUpload the Scan Copy of EMD
RequiredForm - Tender Fee Form
Provide any proof of Bid Processing Fee
Form - Emd Fee Form
Provide any proof of EMD Document
Stage - PQ CUM Technical
Pan Card
RequiredGST Registration Certificate.
RequiredValid Electrical Contractor License.
RequiredCertificate of Registration E-2 Category or above
RequiredBank Solvency
RequiredAuthorize dealer certificate (Blue star or Daikin or Carrier)
RequiredPQ Forms – I to IV
RequiredOther Necessary Documents
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Eligibility Criteria
✓ Must have a valid Electrical Contractor License.
✓ Must possess GST Registration Certificate.
✓ Must provide a valid PAN Card.
✓ Demonstrate Bank Solvency with relevant documents.
✓ Authorize dealer certificate from Blue Star, Daikin, or Carrier.
✓ Submit PQ Forms I to IV.
✓ Upload Scan copies of Tender Fee and EMD.
| Qualification Requirements | Minimum Criteria |
|---|---|
| Financial Capacity | Bank Solvency Certificate demonstrating financial stability |
| Technical Experience | Proven track record in HVAC installation projects |
| Certification | Valid electrical contractor license, GST registration, dealer authorization |
| Documentation | All required documents as specified in tender guidelines |
Note: Bidders must meet all criteria to qualify for technical evaluation and subsequent bidding stages.
Frequently Asked Questions
Key insights about GUJARAT tender market
What is the main scope of this government tender?
This tender involves supplying and erecting air conditioners at the Port Office and Tug GMB-II in Porbandar. The project includes procurement, installation, testing, and commissioning of HVAC units to enhance port infrastructure efficiency. Bidders must adhere to technical specifications, safety standards, and completion within 2 months.
Who is eligible to participate in this tender?
Eligible bidders must have a valid electrical contractor license, GST registration, Bank Solvency, and authorization from brands like Blue Star, Daikin, or Carrier. They must also submit all required documents such as PAN, PQ forms, and EMD. Experience in HVAC projects is essential for qualification.
What are the key dates and deadlines for this tender?
The tender documents are available from 12-10-2026. The last date for bid submission is 26-10-2026 at 18:10. Technical evaluation occurs on 05-11-2026 at 10:10, followed by price bid opening at 10:15. Bidders must submit all documents before these deadlines to participate successfully.
How is the bid evaluation process conducted?
Bids are evaluated based on technical experience (40%), financial stability (30%), compliance with specifications (20%), and past performance (10%). A minimum score of 70 points is required to qualify. The process includes technical review, followed by financial assessment to select the most suitable bidder.
What support is available for bidders during the process?
Bidders can attend free vendor training sessions every Saturday at (n)code solutions, Ahmedabad. For technical support and clarifications, contact [email protected] or call +91-79-40007517. Assistance with digital certificates and bid submission procedures is also provided to ensure smooth participation.