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Open State Governments & UT NPROCURE

Government Tender for Providing Temporary Electrical Infrastructure for Independence Day Celebration in Patan

Bid Publish Date

26-Jul-2025, 5:45 am

Bid End Date

06-Aug-2025, 6:30 am

EMD

₹40,100

Value

₹8,00,781

Location

PATAN , GUJARAT

Progress

Issue26-Jul-2025, 5:45 am
AwardPending
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Tender Type

Open

Sector

State Governments & UT

Tender Fee

₹900

Contract Form

Works

Completion Period

As per tender Document Attached

Currency Type

Single

Categories 3

ELECTRICAL SHIFTING OF MATERIAL TRANSPORTATION CRANE

This government tender offers an exclusive opportunity for electrical contractors to provide temporary electrical infrastructure for the Independence Day 2025 celebrations in Patan, Gujarat. The project involves setting up lighting, flag hoisting arrangements, and Roshni at various government buildings for a two-day event. With an estimated project value of ₹8,00,780.85, the tender is issued by the Roads and Buildings Department of Gujarat, targeting experienced bidders with proven expertise in government event setups. The tender emphasizes safety, quality, and timely completion, requiring bidders to meet specific eligibility criteria, including valid licenses, prior experience, and financial stability. The process involves online submission via the nProcure portal, with detailed evaluation based on experience, technical compliance, and cost competitiveness. Key deadlines include bid submission by 6th August 2025, and the event date is 15th August 2025. Interested contractors should review the detailed tender documents and prepare their submissions accordingly to secure this prestigious government project.

Scope Of Work

The scope of work includes:

  • Installation of temporary electrical infrastructure for flag hoisting and lighting at multiple government buildings.
  • Provision of Roshni (lighting arrangements) for the event.
  • Setup to be completed within the specified timeframe to ensure readiness before the event.

The process involves:

  1. Site Inspection and Planning: Conduct preliminary assessments at designated locations.
  2. Material Procurement: Acquire all necessary electrical equipment, cables, and lighting fixtures.
  3. Installation: Set up temporary electrical wiring, lighting, and flag hoisting arrangements.
  4. Testing and Commissioning: Ensure all systems are operational and safe.
  5. Dismantling: Post-event removal of temporary setups.
Key Deliverables Specifications
Electrical Equipment Must meet IS standards
Lighting Fixtures Energy-efficient LED lights
Safety Compliance Adhere to local electrical safety regulations
Completion Timeline As per project schedule attached

Bidders must ensure all work complies with the detailed specifications provided in the tender documents and adhere to safety and quality standards.

Technical Specifications

The technical specifications include:

Parameter Requirement
Power Supply 220V/50Hz, single-phase
Lighting Energy-efficient LED fixtures with suitable lumens
Wiring Conforming to IS standards, weatherproof
Safety Proper earthing, circuit breakers, and protective devices

Bidders must follow sequential procedures: site assessment, material procurement, installation, testing, and commissioning, ensuring compliance with safety and technical standards.

Financial Requirements

The estimated project cost is ₹8,00,780.85. The bid security deposit (EMD) is ₹40,100, payable via demand draft. The payment terms include:

  • 50% advance upon contract signing.
  • Remaining 50% after successful completion and acceptance.
Cost Breakdown Amount (INR)
Estimated Cost 8,00,780.85
EMD 40,100

Bidders must ensure financial stability and submit all required documents to qualify for the tender.

Documents 7

Adobe Scan 25-Jul-2025.pdf

TENDER_DOCUMENT

condition for ei work.pdf

TENDER_DOCUMENT

G S T LTR.pdf

TENDER_DOCUMENT

GR.pdf

TENDER_DOCUMENT

schedule a and b.pdf

TENDER_DOCUMENT

STANDARD BIDDING DOCUMENTS.pdf

TENDER_DOCUMENT

PQ.pdf

TENDER_DOCUMENT

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Eligibility Criteria

  • ✓ Must have valid electrical contractor registration and license for the appropriate class.
  • ✓ Must submit scanned copies of tender fee demand draft, bank solvency FDR (not less than 180 days), and current bank statement showing 20% of tender amount.
  • ✓ Must possess valid PAN and GST registration.
  • ✓ Must have prior experience in similar government projects, specifically in temporary electrical setups for large events, completed within the last five years.
  • ✓ Experience in executing at least one project of similar nature with a minimum value of 50% of the tender amount.
Qualification Requirements Details
Tender Fee Demand Draft in favor of Executive Engineer, Mehsana Electrical Division
Bank Solvency FDR not less than 180 days, in favor of Deputy Executive Engineer, Patan
Experience At least one similar project completed after April 2020
Registration Valid electrical contractor registration, license, PAN, GST

All documents must be valid, clear, and submitted as per tender instructions.

Bidding Process

Process Timeline

1. Preliminary Stage

06-08-2025 12:05

2. Commercial Stage

06-08-2025 12:10

Required Forms

Preliminary

Tender Fee Form

Library-Standard

Required

Emd Fee Form

Library-Standard

Required

Commercial

Percentage Rate

Library-Secured

Required

Required Documents

Stage - Preliminary Stage

1

Scanned Copy of Tender fee (only Demand Draft is Valid) In Favour of Executive Engineer, Mehsana Electrical (R&B) Division, Mehsana.

Required
2

Scanned Copy of S.D in FDR Format (Not less than 180 Days) in favour of Deputy Executive Engineer, Patan Electrical (R&B) Sub Division, Patan.

Required
3

Kindly attach Scan copy of Current Calendar Year Bank Solvency of 20 Percentage Amount put to tender of Nationalized / Schedule Bank Issued In 2025

Required
4

Kindly attach Scan copy of Valid PAN Card.

Required
5

Kindly attach scan copy of Valid G.S.T number.

Required
6

Scanned Copy of Valid Contractor Registration of Appropriate Class. (Electrical)- Mandatory [Renewal Receipt of Registration is not valid]

Required
7

Kindly attach scan copy of Valid Electrical Contractor Licence. Mandatory. [Renewal Receipt of Electrical Contractor License is not valid]

Required
8

Bidder must have similar work experience as follows in form-3-A. At least One similar type of work (i.e. Temporary E.I. ) of Central Govt./State Govt. having updated completion cost not less than 50 Percentage Amount of Put to Tender Amount. (Private work, Event Management, Board/Nigam and sublet work experience will not be considered.) If the work is Completed before Nov-2023, than 18 Percentage GST Amount will be deducted from the amount shown in Form-3A which is online submitted by the Bidder. If the work is completed after Nov-2023 then the full amount as per the Form-3A Which is Online submitted by the bidder will be considered. Such Work must have been completed in any one year of last five financial year i.e. From 01/04/2020 till the due date of bid for this work. For the scrutiny of details of Form 3A, if bill of the work mentioned in Form 3A is sought by the tenderer, agency has to provide it immediately. If Bill is not provided by the agency than evaluation will be carried out according to details mentioned in form 3A

Required

Frequently Asked Questions

Key insights about GUJARAT tender market

What is the deadline for bid submission?

The bid submission deadline is 6th August 2025 at 12:00 PM. Bidders must upload all required documents and bid proposals before this time. Late submissions will not be accepted.

What documents are required to participate in this tender?

Participants must submit:

  • Demand Draft for tender fee
  • Bank solvency FDR (not less than 180 days)
  • Valid PAN and GST registration
  • Valid electrical contractor registration and license
  • Experience certificates of similar work completed after April 2020
    All documents should be scanned and uploaded as per tender guidelines.
Who is the contact person for queries related to this tender?

All queries should be directed to DEPUTY EXECUTIVE ENGINEER, PATAN ELECTRICAL (R&B) SUB DIVISION via email at [email protected]. Support can also be obtained from the (n)Procure support team at GNFC Ltd., Ahmedabad, by phone at 7359 021 663.

What is the scope of work involved in this tender?

The scope includes setting up temporary electrical infrastructure for flag hoisting, lighting arrangements, and Roshni at multiple government buildings for the Independence Day celebration. The work involves site assessment, procurement, installation, testing, and dismantling, ensuring compliance with safety standards and timely completion.

How will the evaluation of bids be conducted?

Bids will be evaluated based on eligibility & experience (40%), technical compliance (30%), and financial offer (30%). Minimum thresholds include meeting all eligibility criteria, technical standards, and providing a competitive bid within the budget. The evaluation aims to select the most qualified and cost-effective contractor.