Government Tender for Providing Temporary Illumination & Roshni at District Celebrations in Kheda
Progress
Tender Type
Open
Sector
State Governments & UT
Tender Fee
₹900
Contract Form
Works
Completion Period
As per tender Document Attached
Currency Type
Single
Categories
1
This government tender offers a unique opportunity for electrical contractors to provide temporary illumination and Roshni lighting at government buildings for the Independence Day celebrations in Kheda district, Gujarat. The project involves installing festive lighting solutions over two days, from August 14 to August 15, 2026. Bidders must meet strict eligibility criteria, including valid licenses, financial solvency, and relevant experience in large-scale illumination projects. The tender process is conducted electronically, ensuring transparency and efficiency. With an estimated project value of approximately ₹543,136, this tender is ideal for experienced firms seeking to showcase their expertise in government event lighting. The project aims to enhance the celebratory atmosphere while adhering to safety and quality standards. Interested bidders are encouraged to review the detailed scope, technical specifications, and submission guidelines to participate successfully in this competitive process.
Scope Of Work
The scope of work includes:
- Providing temporary illumination and Roshni lighting at designated government buildings in Kheda district for the Independence Day celebrations.
- Ensuring all lighting setups are compliant with safety and technical standards.
- Supplying and installing electrical fixtures, wiring, and related accessories.
- Coordinating with government officials for event-specific requirements.
The process involves:
- Site inspection and assessment.
- Designing lighting arrangements as per specifications.
- Procuring quality materials and equipment.
- Installing and testing lighting systems.
- Dismantling after the event.
Key deliverables include:
- Complete lighting setup for all designated sites.
- Compliance with safety and technical standards.
- Documentation and approval from authorities.
| Specification | Details |
|---|---|
| Duration | 14th to 15th August 2026 |
| Lighting Type | Illumination & Roshni |
| Power Supply | As per site requirement |
| Safety Standards | IS and local electrical codes |
Technical Specifications
The lighting system must include:
| Parameter | Requirement |
|---|---|
| Power Supply | Adequate to support lighting load |
| Fixtures | LED-based illumination fixtures with safety certifications |
| Wiring | Insulated, weatherproof wiring conforming to IS standards |
| Control | Remote or manual switching with safety interlocks |
| Installation | Secure mounting, proper grounding |
Sequential procedures:
- Site survey and assessment.
- Design approval.
- Material procurement.
- Installation and testing.
- Final inspection and approval.
Materials must be compliant with BIS standards, and all electrical work must adhere to safety protocols.
Financial Requirements
The estimated project cost is approximately ₹543,136. Bidders must submit a detailed financial proposal, including itemized costs for materials, labor, and miscellaneous expenses. The payment schedule is as follows:
- 30% advance upon contract signing.
- 50% after installation completion and testing.
- 20% post final approval and event success.
All costs should be inclusive of taxes and applicable charges. Bidders should ensure their financial bids are competitive and aligned with the project scope.
Additional Tender Data
Commercial Details
Tender Category
Service
Tender Value
₹5,43,136
Bid To RA
No
Item Category
Electrical
Authority & Contact
Officer Inviting Bids
DEPUTY EXECUTIVE ENGINEER, NADIAD ELECTRICAL SUB DIVISION, NADIAD
Bid Opening Authority
DEPUTY EXECUTIVE ENGINEER, NADIAD ELECTRICAL SUB DIVISION, NADIAD
Address
BLOCK D, ROOM NO 105, SARDAR PATEL BHAVAN, NADIAD
Contact Details
BID & GeM Expert Consultancy
End-to-end support — bid preparation, GeM registration, document filing & compliance by industry experts.
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Documents 7
Annnexure.pdf
TENDER_DOCUMENT
DTP.pdf
TENDER_DOCUMENT
G S T LTR.pdf
TENDER_DOCUMENT
GR.pdf
TENDER_DOCUMENT
NOTICE NO 13.pdf
TENDER_DOCUMENT
PQ for Roshni.pdf
TENDER_DOCUMENT
STANDARD BIDDING DOCUMENTS.pdf
TENDER_DOCUMENT
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Eligibility Criteria
- ✓ Must have valid electrical contractor licenses (E-2 category or above).
- ✓ Must submit a Demand Draft of ₹900 as tender fee.
- ✓ Must provide FDR for EMD of ₹5450, valid for at least 165 days.
- ✓ Demonstrate financial solvency with a current bank solvency of at least 20% of tender value.
- ✓ Must submit PAN and GST registration certificates.
- ✓ Proven experience in similar illumination projects for government or large events in the past five years.
- ✓ Submit Form 3A for similar work, such as district/state level illumination or Roshni projects.
- ✓ Provide signed copies of the special conditions annexure.
| Qualification | Details |
|---|---|
| License | Valid electrical contractor license (E-2 or above) |
| Financial | Bank solvency of minimum 20% of tender value |
| Experience | At least one similar project in last five years |
| Documentation | PAN, GST, Form 3A, and signed annexures |
| Security | EMD of ₹5450 in FDR format |
Bidding Process
Process Timeline
06-08-2026 12:02
06-08-2026 12:05
Required Forms
Preliminary
Tender Fee Form
Library-Standard
Emd Fee Form
Library-Standard
Commercial
Percentage Rate
Library-Secured
Required Documents
Stage - Preliminary Stage
• Kindly attach scan copy of Scan Copy of Tender fee Rs. 900 As per NIT (only Demand Draft is Valid) In Favour of Executive Engineer, Ahmedabad Electrical Division No.2, Ahmedabad from any Nationalized / Schedule Bank. (D.D. must be purchase from the account Bidder).
Required• Kindly attach scan copy of Scan Copy of E.M.D of Minimum Rs. 5450.00 As per NIT in FDR Format only (Not less than 165 days) In Favour of Executive Engineer, Ahmedabad Electrical Division No.2, Ahmedabad from any Nationalized / Schedule Bank. (FDR must be purchase from the account Bidder & Exemption certificate not valid).
Required• Kindly attach Scan copy of Current Calendar Bank Solvency of 20 Percentage of Amount Put to Tender of Nationalized / Schedule Bank Issued in Calendar year 2026.
Required• Upload Scanned copy of Permanent Account Number (PAN)
Required• Upload Scanned copy of GST number
Required• Upload scanned copy of E-2 and above category registration (Electrical). (Renewal receipt of registration and contractor licence will not be valid.) • Upload scanned copy of valid electric contractor licence.
Required• Upload scanned copy of valid electric contractor licence.
Required• Upload scanned copy of Form 3A of similar type of work done in last five year (Form 3A must be similar kind of work i.e. District/ State level 15th August/ 26th January/ 1st May Celebration programme (only Illumination, Roshni work only)
Required• Upload signed scan copy of the Special conditions (Annexure)
RequiredFrequently Asked Questions
Key insights about GUJARAT tender market
What is the deadline for submitting bids for this tender?
The bid submission deadline is 6th August 2026 at 12:00 PM. Bidders must upload all required documents and bid proposals before this time to ensure consideration.
What documents are required to participate in this tender?
Participants must submit:
- Tender fee of ₹900 via Demand Draft
- EMD of ₹5450 in FDR format
- Valid electrical contractor license (E-2 or above)
- PAN and GST registration certificates
- Form 3A for similar projects
- Bank solvency certificate
- Signed annexure of special conditions
All documents should be uploaded in scanned format through the official portal.
How will the evaluation of bids be conducted?
Bids will be evaluated based on technical compliance (50%), cost (30%), and past project performance (20%). Bidders must meet minimum technical criteria to qualify for the financial evaluation. The highest-scoring bid will be selected for award.
Are physical bids accepted for this tender?
No, all bids must be submitted electronically via the official portal. Physical submissions are not accepted under this tender process.
Who can I contact for assistance regarding the tender process?
You can contact the Deputy Executive Engineer, Nadiad Electrical Sub Division via email at [email protected]. Additionally, free vendor training sessions are organized every Saturday at (n)Code Solutions, Ahmedabad, to assist bidders with online submission procedures.
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Documents 7
Annnexure.pdf
TENDER_DOCUMENT
DTP.pdf
TENDER_DOCUMENT
G S T LTR.pdf
TENDER_DOCUMENT
GR.pdf
TENDER_DOCUMENT
NOTICE NO 13.pdf
TENDER_DOCUMENT
PQ for Roshni.pdf
TENDER_DOCUMENT
STANDARD BIDDING DOCUMENTS.pdf
TENDER_DOCUMENT