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Open State Governments & UT NPROCURE

Government Tender for Temporary Illumination & Sound System at Ahmedabad Republic Day Celebration

Bid Publish Date

04-Jan-2026, 4:00 pm

Bid End Date

17-Jan-2026, 4:00 pm

Value

₹2,59,742

Location

AHMADABAD , GUJARAT

Progress

Issue04-Jan-2026, 4:00 pm
AwardPending
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Tender Type

Open

Sector

State Governments & UT

Tender Fee

₹600

Contract Form

Works

Completion Period

As per tender Document Attached

Currency Type

Single

Categories 2

ELECTRICAL SOUND SYSTEM

This government tender offers a unique opportunity for electrical contractors and event service providers to participate in the prestigious Republic Day celebration at Ahmedabad. The project involves temporary illumination and sound system setup at Sales Tax Bhavan from January 25 to 26, 2026. Bidders must meet strict eligibility criteria, including valid electrical registration, contractor licenses, and relevant project experience. The tender process is conducted through the NProcure portal, requiring submission of technical and financial bids before the deadline of 17th January 2026. The scope encompasses installation, testing, operation, and dismantling of lighting and sound equipment, ensuring safety and compliance with government standards. With an estimated value of INR 2,59,742, this project is ideal for experienced electrical firms, event management companies, and audiovisual service providers seeking government contracts in Gujarat. The tender emphasizes transparency, quality, and timely delivery, offering a rewarding opportunity to showcase expertise in large-scale public events.

Scope Of Work

The scope of work includes:

  • Provision of temporary illumination for the Republic Day event at Sales Tax Bhavan, Ahmedabad.
  • Setup and operation of sound systems to ensure clear audio for the celebration.
  • Installation of lighting and sound equipment as per specifications.
  • Removal and decommissioning of all equipment after the event.

The key deliverables are:

  • Fully functional temporary lighting setup
  • Sound system with microphones, speakers, and amplifiers
  • On-site technical support during the event

The process involves:

  1. Site inspection and assessment
  2. Preparation of technical proposal
  3. Delivery and installation of equipment
  4. Testing and commissioning
  5. Event support and supervision
  6. Dismantling and cleanup
Equipment Specifications Details
Lighting Type LED floodlights, spotlights
Sound System Power Minimum 5kW
Power Supply 230V AC, backup provisions

Bidder must ensure compliance with all safety standards and obtain necessary approvals before installation.

Technical Specifications

The technical specifications include:

Parameter Requirement
Lighting Equipment LED floodlights, spotlights, power backup
Sound System Minimum 5kW capacity, with microphones and speakers
Power Supply 230V AC with backup provisions
Installation Secure mounting, weatherproofing
Testing Complete system testing before event

Sequential procedures:

  1. Site inspection
  2. Equipment procurement
  3. Installation and setup
  4. System testing
  5. Event operation
  6. Dismantling and cleanup

All equipment must meet safety standards and be compliant with local electrical codes.

Financial Requirements

The estimated project cost is approximately INR 2,59,742. Payment terms are typically 30% advance, 40% after installation, and 30% post successful completion. The detailed cost breakdown includes:

Cost Component Amount (INR)
Equipment rental 1,50,000
Installation & setup 70,000
Testing & commissioning 20,000
Miscellaneous 19,742

Bidders must submit a detailed financial proposal along with bid documents. The bid validity period is 120 days from the submission deadline, and all payments are subject to satisfactory completion and certification.

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Eligibility Criteria

  • ✓ Must have valid electrical registration certificate in appropriate class (E-2 and above).
  • ✓ Must possess valid electrical contractor license (renewal not accepted).
  • ✓ Must submit a scan copy of PAN card, G.S.T registration, and bank solvency certificate (20% of tender value).
  • ✓ Must have experience in illumination or similar electrical work, with certificates for completed projects in last 5 years.
  • ✓ Tender fee of INR 600 must be paid and proof attached.
  • ✓ EMD (Earnest Money Deposit) as per tender guidelines must be submitted.
Qualification Criteria Minimum Requirement
Experience in illumination work At least 2 projects in last 5 years
Financial capacity Bank solvency of at least 20% of tender value
Certification Valid electrical registration and contractor licenses

All documents must be valid, clear, and submitted before the deadline to qualify for evaluation.

Bidding Process

Process Timeline

1. Preliminary Stage

17-01-2026 16:02

2. Commercial Stage

17-01-2026 16:10

Required Forms

Preliminary

Tender Fee Form

Library-Standard

Required

Emd Fee Form

Library-Standard

Required

Commercial

Percentage Rate

Library-Secured

Required

Required Documents

Stage - Preliminary Stage

1

Kindly attach Scan copy of Tender fee in Favor of Deputy Executive Engineer, M.S.Electrical Sub Division, Ahmedabad

Required
2

Kindly attach Scan copy of E.M..D. in FDR Form (Not Less then 165 Days) in Favor of Deputy Executive Engineer, M.S.Electrical Sub Division, Ahmedabad / Demand Draft in Favor of Deputy Executive Engineer, M.S.Electrical Sub Division, Ahmedabad/ Exemption Certificate Which issued By R & B Electrical Department.

Required
3

Kindly attach Scan copy of PAN Card etc

Required
4

Kindly attach Scan copy of Bank Solvency of 20 Percentage Amount put to tender of Nationalized / Schedule Bank of current calendar year or As per Registration certificate’s condition no. 06

Required
5

Kindly attach scan copy of Valid G.S.T number.

Required
6

Kindly attach Scan copy of Valid Electrical Registration Certificate in appropriate Class (E-2 Class and Above) [Renewal Receipt of Registration is not Valid]

Required
7

Kindly attach Scan copy of valid electric contractor license. [Renewal Receipt of Electrical Contractor License is Not Valid]

Required
8

Kindly Attach Scan Copy of (Submit completion certificate/3A certificate copy issued by government office of similar kind of work 40 Percentage put to tender in Last 5 (Five) Financial Year. (Only Illumination / Roshni Work).

Required

Frequently Asked Questions

Key insights about GUJARAT tender market

What is the scope of this government tender?

This tender involves providing temporary illumination and sound system services for the Republic Day celebration at Sales Tax Bhavan, Ahmedabad, scheduled from January 25 to 26, 2026. The scope includes installation, testing, operation, and dismantling of lighting and audio equipment, ensuring safety and compliance with standards.

Who is eligible to bid for this tender?

Eligible bidders must possess a valid electrical registration certificate (E-2 class or above), electrical contractor license, G.S.T registration, and bank solvency of at least 20% of the tender value. Experience in illumination or similar electrical projects in the last 5 years is required, along with submitting all necessary documents as specified.

What are the key deadlines for submitting the bid?

The tender submission starts on 04-01-2026 at 4:00 PM and closes on 17-01-2026 at 4:00 PM. The bid opening will occur immediately after at 4:10 PM on the same day. Bidders should submit all documents before the deadline to ensure consideration.

How is the bid evaluated and what criteria are used?

Bids are evaluated based on technical competence (50%), financial proposal (30%), and past performance (20%). Bidders must meet minimum qualifying marks of 50% in each category. The evaluation considers experience, cost competitiveness, and quality of past projects.

How can I get assistance with the bidding process?

Support is available through the (n)Code Solutions support team at Ahmedabad, offering training and technical assistance for online bidding. For queries, contact via email at [email protected] or visit their support center at GNFC Infotower, S.G. Road, Ahmedabad.

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