TenderDekho Logo
Closed Open State Governments & UT NPROCURE

Government Tender for Providing Temporary Sound System for 15th August Independence Day Celebration in Banaskantha

Bid Publish Date

29-Jul-2026, 5:00 am

Bid End Date

10-Aug-2026, 8:30 am

Value

₹2,77,313

Location

BANAS KANTHA , GUJARAT
Generate Docs

Progress

Issue29-Jul-2026, 5:00 am
AwardPending
Explore all 4 tabs to view complete tender details

Tender Type

Open

Sector

State Governments & UT

Tender Fee

₹600

Contract Form

Works

Completion Period

As per tender Document Attached

Currency Type

Single

Categories 2

ELECTRICAL SOUND SYSTEM

This government tender offers a unique opportunity for experienced audio equipment providers to supply a temporary sound system for the Independence Day celebration in Banaskantha District on 15th August 2026. The project involves providing high-quality outdoor sound equipment, installation, and technical support, with provisions for two rehearsals. Bidders must meet strict eligibility criteria, including valid licenses, financial stability, and experience in large-scale event setups. The procurement process emphasizes transparency, technical excellence, and timely delivery, with the deadline for bid submission set for 10th August 2026. This tender is ideal for sound system providers, event management companies, and audio equipment rental firms seeking to collaborate with government agencies for high-profile public events. The estimated project value is approximately INR 2,77,313, with detailed technical specifications and evaluation criteria outlined to ensure the best quality and service delivery. Participants are encouraged to review all documents and participate in free training sessions to ensure compliance and successful bidding.

Scope Of Work

The selected vendor will be responsible for:

  • Supplying a complete temporary sound system suitable for large outdoor public celebrations.
  • Ensuring adequate sound coverage for the entire district celebration area.
  • Providing installation, testing, and commissioning of the sound system before the event.
  • Conducting two rehearsals to ensure optimal performance.
  • Supplying all necessary audio equipment, including microphones, speakers, amplifiers, and mixing consoles.
  • Ensuring sound quality and clarity suitable for live speeches, music, and public announcements.
  • Providing technical support during the event.

The process involves:

  1. Submission of bid with all required documents.
  2. Technical evaluation based on experience and equipment specifications.
  3. Financial bid opening and evaluation.
  4. Final selection and contract award.
Equipment Specifications Minimum Requirements
Speakers 10+ high-power outdoor speakers
Microphones Wireless and wired microphones
Amplifiers Suitable for outdoor use
Power Backup Uninterrupted power supply

The vendor must ensure timely delivery and setup as per schedule, with compliance to all safety and technical standards.

Technical Specifications

The sound system must include:

Parameter Specification
Speakers High-power outdoor speakers with weatherproof features
Microphones Wireless handheld and lapel microphones
Amplifiers Heavy-duty, suitable for outdoor amplification
Power Backup Uninterruptible Power Supply (UPS) capable of supporting entire system
Coverage Area Minimum 5000 sq. meters
Sound Clarity Clear audio with minimal distortion

The installation process involves:

  • Site assessment and layout planning.
  • Equipment setup and calibration.
  • Conducting test runs.
  • Final adjustments before event commencement.

The vendor must ensure all equipment meets technical standards and is compatible with outdoor event requirements.

Financial Requirements

The estimated project cost is approximately INR 2,77,313.20. The payment will be made in accordance with the terms specified in the contract, typically after successful completion and acceptance of the work.

Cost Breakdown Amount (INR)
Equipment rental 2,00,000
Installation and setup 50,000
Rehearsal support 20,000
Contingency and miscellaneous 7,313.20

Payment terms include:

  • 30% advance upon contract signing.
  • 40% after installation and successful testing.
  • Remaining 30% after event completion and approval.

All payments are subject to submission of valid invoices and necessary documentation.

Additional Tender Data

Commercial Details

Tender Category

Service

Tender Value

₹2,77,313

Bid To RA

No

Item Category

Electrical

Authority & Contact

Officer Inviting Bids

DEPUTY EXECUTIVE ENGINEER, PALANPUR ELECTRICAL (R&B) SUB DIVISION, PALANPUR

Bid Opening Authority

DEPUTY EXECUTIVE ENGINEER, PALANPUR ELECTRICAL (R&B) SUB DIVISION, PALANPUR

Address

S-34, 2ND FLOOR, JILLA SEVA SADAN-2, JORAVAR PALACE COMPOUND, PALANPUR 385001

Contact Details

[email protected]

BID & GeM Expert Consultancy

End-to-end support — bid preparation, GeM registration, document filing & compliance by industry experts.

Bid Preparation GeM Registration Document Filing

Free consultation · 24h response

Documents 7

G S T LTR.pdf

TENDER_DOCUMENT

GR.pdf

TENDER_DOCUMENT

NIT 08 of 2026 27 Palanpur Elect Sub Dn.pdf

TENDER_DOCUMENT

Work 1 Conditions.pdf

TENDER_DOCUMENT

Work 1 Sound 15 Aug BK.pdf

TENDER_DOCUMENT

STANDARD BIDDING DOCUMENTS.pdf

TENDER_DOCUMENT

PQ CRETERIA SOUND.pdf

TENDER_DOCUMENT

🤖 AI-Powered Bidder Prediction

Discover companies most likely to bid on this tender

Live AI
Historical Data

Eligibility Criteria

✓ Must have valid electrical contractor license and registration of appropriate class.
✓ Must submit proof of tender fee via demand draft favoring the Executive Engineer, Mehsana Electrical (R&B) Division.
✓ Must provide current bank solvency certificate of at least 20% of the tender value issued in 2026.
✓ Must submit valid PAN Card and GST registration certificate.
✓ Must have experience in providing temporary sound systems for large-scale government events, supported by Form 3A documents from last 5 financial years.
✓ Must attach FDR of S.D. (Not less than 6 months) in favor of the Deputy Executive Engineer, Palanpur Electrical Sub Division.
✓ Must provide valid electrical contractor license and electrical registration.

Qualification Requirement Details
Electrical Contractor License Valid and appropriate for event setup
Experience in Event Sound Systems Minimum 3 similar projects in last 5 years
Financial Stability Bank solvency of 20% of tender value
Document Submission All documents must be scanned and submitted as per tender guidelines

Bidding Process

Process Timeline

1. Preliminary Stage

10-08-2026 14:02

2. Commercial Stage

10-08-2026 14:10

Required Forms

Preliminary

Tender Fee Form

Library-Standard

Required

Emd Fee Form

Library-Standard

Required

Commercial

Percentage Rate

Library-Secured

Required

Required Documents

Stage - Preliminary Stage

1

1.Kindly attach Scan copy of Tender fee [Demand Draft ] in Favor of Executive Engineer, Mehsana Electrical (R&B) Division, Mehsana

Required
2

2.Kindly attach Scan copy of S.D. (Not Less than 6 Months) in FDR Form only in Favor of DEPUTY EXECUTIVE ENGINEER, PALANPUR ELECTRICAL (R&B) SUB DIVISION, PALANPUR [Exemption Certificate is not Valid]

Required
3

3.Kindly attach Scan copy of Current Calendar Year Bank Solvency of 20 Percentage Amount put to tender of Nationalized / Schedule Bank Issued In 2026

Required
4

4.Kindly attach Scan copy of Valid PAN Card.

Required
5

5.Kindly attach scan copy of Valid G.S.T number.

Required
6

6.Scanned Copy of Valid Contractor Registration of Appropriate Class. (Electrical)- Mandatory [Renewal Receipt of Registration is not valid]

Required
7

7.Kindly attach scan copy of Valid Electrical Contractor Licence. Mandatory. [Renewal Receipt of Electrical Contractor License is not valid]

Required
8

Scan Copy of Form 3A of Similar Work i.e. Providing Temporary Sound System Issued during last 5 Financial Years(from Date:01/04/2021 to Bid Submission Closing Date).

Required

Form - Tender Fee Form

1

Provide any proof of Bid Processing Fee

Form - Emd Fee Form

1

Provide any proof of EMD Document

Frequently Asked Questions

Key insights about GUJARAT tender market

What is the deadline for bid submission?

The bid submission deadline is 10th August 2026 at 14:00 hours. Bidders must upload all required documents and bids before this time to be considered.

What documents are required to qualify for this tender?

Bidders must submit:

  • Valid electrical contractor license
  • Bank solvency certificate of 20%
  • PAN and GST registration
  • Tender fee demand draft
  • Experience proof via Form 3A for similar work
  • S.D. FDR of at least 6 months
    All documents must be scanned and uploaded as per the tender guidelines.
Is there any training available for online bidding?

Yes, a free vendor training camp is organized every Saturday at (n)Code Solutions, Ahmedabad. This session helps bidders understand the online bidding process, document submission, and technical requirements.

What is the scope of work for this tender?

The scope includes supplying and installing a temporary sound system, conducting two rehearsals, ensuring sound quality, and providing technical support during the event. Equipment must meet specified technical standards and cover large outdoor areas.

How will the evaluation of bids be conducted?

Evaluation is based on technical competence (50%), equipment quality (30%), and financial bid (20%). Bidders must meet minimum technical scores to qualify for financial evaluation. The highest scoring bid will be awarded the contract.

TenderDekho

Offerings

Tender Alerts

5 types · 54 portals · AI-personalized

Competitor Intel

4 L+ companies · H2H analysis

GeM Services

Registration · Listing · Submission

 View All