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Active Open State Governments & UT NPROCURE

Government Tender for Providing Temporary Sound System for District Independence Day Celebration 2026 in Anand

Bid Publish Date

27-Jul-2026, 12:30 pm

Bid End Date

06-Aug-2026, 6:30 am

Value

₹2,52,926

Location

ANAND , GUJARAT
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Progress

Issue27-Jul-2026, 12:30 pm
AwardPending
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Tender Type

Open

Sector

State Governments & UT

Tender Fee

₹600

Contract Form

Works

Completion Period

As per tender Document Attached

Currency Type

Single

Categories 2

ELECTRICAL SOUND SYSTEM

This government tender offers an exclusive opportunity for experienced electrical and sound system providers to supply, install, and operate a Temporary Sound System for the District Independence Day celebration in Anand 2026. The project involves delivering high-quality audio equipment, including microphones, speakers, and amplifiers, to ensure a successful public event. Bidders must meet strict eligibility criteria, including valid electrical licenses, financial solvency, and relevant experience. The process involves online bid submission, technical evaluation, and final award based on quality and price. With a budget of approximately ₹2,52,925.56, this tender is ideal for contractors and audio service providers seeking government projects in Gujarat. Key dates include bid opening on August 6, 2026, with detailed technical and financial proposals required. Participate now to contribute to a significant state-level celebration and showcase your expertise in public event audio solutions.

Scope Of Work

The scope of work for this tender includes:

  • Supplying, installation, and commissioning of temporary sound systems suitable for district-level celebrations.
  • Ensuring the sound system covers the entire event area with clear audio quality.
  • Providing all necessary equipment, including microphones, speakers, amplifiers, and mixers.
  • Conducting rehearsals and final testing before the event.
  • Maintaining the sound system during the event to ensure uninterrupted performance.

Key deliverables:

  • Fully functional sound system installed at the venue.
  • Rehearsal and final sound checks.
  • Complete setup and dismantling.
Equipment Type Specifications
Speakers High-power, weatherproof
Microphones Wireless and wired
Amplifiers Suitable for large crowds
Mixing Consoles Multi-channel, digital

Process steps:

  1. Submission of technical proposal.
  2. Site inspection and assessment.
  3. Delivery and installation of equipment.
  4. Testing and rehearsal.
  5. Final event support and dismantling.

All work must comply with the technical standards specified in the tender documents and adhere to safety regulations.

Technical Specifications

The technical specifications for the sound system include:

Parameter Requirement
Power Output Minimum 10,000 Watts
Speaker Type Weatherproof, high-power speakers
Microphones Wireless handheld and lapel mics
Connectivity Bluetooth, wired, and wireless options
Power Supply Stable, uninterrupted power with backup

The process involves:

  • Receiving the bid
  • Technical evaluation based on specifications
  • Site inspection
  • Final approval and installation
  • Testing and commissioning

All equipment must meet the standards outlined in the tender documents and conform to safety and quality norms.

Financial Requirements

The estimated project cost is approximately ₹2,52,925.56. The financial bid must include a detailed breakdown:

Item Cost (INR)
Equipment ₹1,80,000
Installation ₹50,000
Testing & Rehearsal ₹15,000
Dismantling ₹7,925.56
Miscellaneous ₹10,000

Payment terms:

  • 30% advance upon award.
  • 40% after installation and testing.
  • Remaining 30% after successful event completion.

Bidders must submit a bid valid for 120 days from the bid opening date, with all costs inclusive of taxes and duties.

Additional Tender Data

Commercial Details

Tender Category

Service

Tender Value

₹2,52,926

Bid To RA

No

Item Category

Electrical

Authority & Contact

Officer Inviting Bids

DEPUTY EXECUTIVE ENGINEER, ANAND ELECTRICAL SUB DIVISION, ANAND

Bid Opening Authority

DEPUTY EXECUTIVE ENGINEER, ANAND ELECTRICAL SUB DIVISION, ANAND

Address

ROOM NO 402 403 407 , 4TH FLOOR, JILLA SEVA SADAN, ANAND

Contact Details

[email protected]

BID & GeM Expert Consultancy

End-to-end support — bid preparation, GeM registration, document filing & compliance by industry experts.

Bid Preparation GeM Registration Document Filing

Free consultation · 24h response

Documents 7

DTP Temp Sound.pdf

TENDER_DOCUMENT

G S T LTR.pdf

TENDER_DOCUMENT

GR.pdf

TENDER_DOCUMENT

Online Notice No.7 of 2026-27.pdf

TENDER_DOCUMENT

PQ for Sound.pdf

TENDER_DOCUMENT

Special Condition Sound.pdf

TENDER_DOCUMENT

STANDARD BIDDING DOCUMENTS.pdf

TENDER_DOCUMENT

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Eligibility Criteria

Bidders must fulfill the following eligibility criteria:

  • ✓ Must have valid electrical contractor licenses (category E-2 or above).
  • ✓ Must possess GST registration and PAN card.
  • ✓ Should have a minimum of 3 years of experience in providing sound systems for large public events.
  • ✓ Must demonstrate financial solvency with a bank solvency certificate of at least 20% of the tender value.
  • ✓ Must submit a valid EMD in the form of FDR not less than 165 days.
  • ✓ Should have completed at least one similar project at district or state level within the last 3 years.
Criterion Requirement
License Valid Electrical Contractor License
Experience Minimum 1 similar project at district/state level
Financial Bank solvency certificate of ₹50,585.11 (20% of estimated cost)
Documents PAN, GST registration, EMD FDR, previous work certificates

Note: All documents must be valid and up-to-date at the time of submission.

Bidding Process

Process Timeline

1. Preliminary Stage

06-08-2026 12:02

2. Commercial Stage

06-08-2026 12:10

Required Forms

Preliminary

Tender Fee Form

Library-Standard

Required

Emd Fee Form

Library-Standard

Required

Commercial

Percentage Rate

Library-Secured

Required

Required Documents

Stage - Preliminary Stage

1

1. Kindly attach Scan copy of Tender fee IN Favaour of Executive Engineer, Ahmedabad Electrical Division No 2, Ahmedabad

Required
2

2. Kindly attach Scan copy of E.M.D. in FDR Form (Not Less then 165 Days), In Favour of Deputy Executive Engineer, Anand Electrical Sub Division, Anand / Valid Exemption Certificate

Required
3

3. Kindly attach Scan copy of PAN Card

Required
4

4. Kindly attach Scan copy of Bank Solvency of 20 Percentage Amount put to tender of Nationalized / Schedule Bank of 2026

Required
5

5. Kindly attach Scan copy of G.S.T. Registration Number

Required
6

6. Kindly attach Scan copy of Valid E-2 and Above Category Registration [Electrical] [ Renewal Receipt of Registraion is not valid]

Required
7

7. Kindly attach Scan copy of Valid Electrical Contractor License [Renewal Receipt of Electrical Contractor License is Not Valid]

Required
8

8. Upload scanned copy (Submit completion certificate/3A certificate copy of similar kind of work i.e. District/ State level 15th August/ 26th January/ 1st May Celebration programme (Only Sound Work))

Required
9

9. Upload signed scan copy of the Special conditions (Annexure)

Required

Frequently Asked Questions

Key insights about GUJARAT tender market

What is the main objective of this government tender?

This tender aims to select a qualified vendor to supply, install, and operate a Temporary Sound System for the District Independence Day celebration in Anand 2026. The goal is to ensure high-quality audio coverage for the event, including rehearsals, with reliable equipment that meets technical standards.

Who is eligible to participate in this tender?

Eligible bidders must hold a valid Electrical Contractor License (category E-2 or above), possess GST registration, and have at least 3 years of experience in similar large-scale public events. They must also demonstrate financial solvency with a bank solvency certificate of at least 20% of the tender value and submit all required documents as specified.

What are the key dates and deadlines I should be aware of?

The bid submission start date is 27-07-2026 at 6:00 PM, and the last date is 06-08-2026 at 12:00 PM. The technical bid opening is scheduled for 06-08-2026 at 12:02 PM, followed by financial evaluation at 12:10 PM. Bidders must ensure submission before the deadline to avoid disqualification.

How can I submit my bid and get support?

Bids must be submitted online via the nProcure portal. Support is available through free vendor training sessions held every Saturday at (n)Code Solutions, Ahmedabad. For technical or document-related queries, contact the support team at [email protected] or call 7359 021 663 for assistance.

What technical specifications should the sound system meet?

The sound system must have a minimum power output of 10,000 Watts, weatherproof high-power speakers, wireless and wired microphones, multi-channel digital mixers, and backup power supply. Equipment should meet safety standards and be suitable for large public gatherings, ensuring clear audio coverage across the event area.

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