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Open State Governments & UT NPROCURE

Government Tender for Temporary Stalls, Electrical, Fire Safety, CCTV & Event Management in Gujarat

Bid Publish Date

12-Jun-2025, 12:28 pm

Bid End Date

03-Jul-2025, 12:30 pm

EMD

₹30,00,000

Location

GANDHINAGAR , GUJARAT

Progress

Issue12-Jun-2025, 12:28 pm
AwardPending
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Tender Type

Open

Sector

State Governments & UT

Tender Fee

₹15,000

Contract Form

Works

Completion Period

As per tender Document Attached

Currency Type

Single

Categories 4

ELECTRICAL EVENT MANAGEMENT MISCELLANEOUS CITY SURVEILLANCE

This government tender invites experienced contractors to undertake the execution of temporary stalls, electrical installations, fire safety measures, CCTV surveillance, and related structures for exhibitions across Gujarat and other states. Managed by the Industries and Mines department of Gujarat, this project emphasizes safety, quality, and timely delivery of infrastructure for public events. Bidders must meet specific eligibility criteria, submit technical and financial proposals, and adhere to strict deadlines. The tender offers an estimated project value of ₹15 crore to ₹20 crore with a bid validity of 180 days. It provides a unique opportunity for companies specializing in event infrastructure, electrical systems, fire safety, and surveillance to contribute to state-level initiatives, ensuring secure and efficient event execution. The process is fully digital, promoting transparency and ease of participation, with comprehensive documentation, technical standards, and support services available for all bidders.

Scope Of Work

The scope of work includes:

  • Execution of Temporary Stalls at designated venues across Gujarat and other states.
  • Electrical Works including wiring, lighting, and power supply setup for stalls and event areas.
  • Fire Safety Works such as installation of fire extinguishers, safety signage, and fire alarm systems.
  • CCTV and Surveillance Systems installation for security and monitoring.
  • Related Structures including signage, barricades, and temporary flooring.

The process involves:

  1. Site Assessment and Planning based on tender specifications.
  2. Design and Approval of structural and electrical layouts.
  3. Procurement of Materials complying with technical standards.
  4. Execution and Installation of all components as per approved plans.
  5. Testing and Commissioning of electrical, fire safety, and CCTV systems.
  6. Handover and Documentation including safety certificates and compliance reports.

All work must adhere to safety standards, quality benchmarks, and timelines specified in the tender documents. The completion period is as detailed in the attached tender document, ensuring timely execution for successful event management.

Technical Specifications

Technical specifications include:

Aspect Requirement
Electrical Works Must comply with IS 732-1989 standards, with wiring and wiring accessories rated for 230V AC supply
Fire Safety Installation of fire extinguishers conforming to IS 15683, fire alarms as per IS 2189
CCTV Systems HD resolution cameras with night vision, IP-based connectivity, and remote monitoring capabilities
Structures Use of durable, weather-resistant materials conforming to safety standards

Sequential procedures:

  1. Conduct site survey.
  2. Prepare detailed technical plan.
  3. Procure certified materials.
  4. Install electrical, fire safety, and CCTV systems.
  5. Conduct testing and commissioning.
  6. Obtain safety and quality certifications.

All technical works must meet the specified Indian standards and safety regulations, ensuring durability and performance during event execution.

Financial Requirements

The estimated project budget ranges from ₹15 crore to ₹20 crore, covering all aspects of infrastructure setup, electrical, fire safety, CCTV, and related works. The financial bid should include a detailed cost breakdown:

Item Cost (₹)
Temporary Stalls 5 crore
Electrical Works 4 crore
Fire Safety 3 crore
CCTV & Surveillance 2 crore
Miscellaneous & Contingencies 1 crore

Payment terms are structured as follows:

  • 30% advance upon contract signing.
  • 50% after completion of installation and testing.
  • 20% post final inspection and approval.
    All payments are subject to submission of valid invoices and certification of work completion as per tender conditions.

Documents 4

Tender Mandap Technical.pdf

TENDER_DOCUMENT

Tender Mandap Financial.pdf

TENDER_DOCUMENT

Corrigendum - 1.pdf

TENDER_DOCUMENT

Corrigendum - 1 Financial Mandap.pdf

TENDER_DOCUMENT

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Eligibility Criteria

Bidders must meet the following eligibility criteria:

  • ✓ Must have valid registration and licenses for electrical, fire safety, and event infrastructure works.
  • ✓ Must submit a scan copy of the Tender Fee and EMD of ₹30,00,000 as per tender requirements.
  • ✓ Must have prior experience in executing similar projects involving temporary stalls, electrical works, fire safety, and CCTV installation.
  • ✓ Financially, bidders should meet the minimum turnover criteria as specified in the tender documents.
  • ✓ Must provide technical supporting documents demonstrating compliance with safety and quality standards.
Qualification Criterion Minimum Requirement
Tender Fee & EMD Submitted and verified
Experience in similar works At least 3 completed projects in the last 5 years
Financial Turnover Minimum of ₹10 crore annually
Technical Certifications Valid certificates for electrical, fire safety, CCTV installation

Bidders must ensure all documents are valid, up-to-date, and submitted before the deadline to qualify for evaluation.

Bidding Process

Process Timeline

1. Preliminary Stage

05-07-2025 11:00

2. Technical Stage

05-07-2025 11:05

3. Commercial Stage

Required Forms

Preliminary

Tender Fee Form

Library-Standard

Required

Emd Fee Form

Library-Standard

Required

Technical

TECH BID

User Defined Template-Standard

Required

Commercial

Price Bid Form

Library-Secured

Required

INSTRUCTION TO BIDDER

User Defined Template-Standard

Required

FINANCIAL BID

User Defined Template-Secured

Required

Required Documents

Stage - Preliminary Stage

1

Attach Scan Copy of Tender Fee and EMD

Required

Stage - Technical Stage

1

Attach Scan Copy of Technical Supporting Document as per tender.

Required

Frequently Asked Questions

Key insights about GUJARAT tender market

What is the main objective of this government tender?

This tender aims to engage qualified contractors to execute temporary stalls, electrical works, fire safety measures, CCTV installation, and related structures for exhibitions and sale events across Gujarat and other states, ensuring safety, security, and smooth event management.

Who is eligible to participate in this tender?

Eligible bidders must have valid licenses, prior experience in similar projects, meet financial criteria, and submit all required documents such as Tender Fee, EMD, and technical supporting certificates. Details are specified in the eligibility section.

What are the key dates and deadlines for this tender?

The bid submission starts on 12-06-2025 and ends on 26-06-2025. The bid opening is scheduled for 30-06-2025. Bidders must adhere strictly to these dates to participate successfully.

What technical standards must be followed for electrical and fire safety works?

Electrical works must conform to IS 732-1989 standards, fire safety installations should meet IS 15683 for extinguishers and IS 2189 for alarms. CCTV systems require HD resolution, IP connectivity, and remote monitoring capabilities. All materials and installations must meet Indian safety and quality standards.

How can bidders access the tender documents and support?

Tender documents are available for download from the official nProcure portal. For support, bidders can contact (n)Procure Support team at GNFC Ltd., Ahmedabad, via email at [email protected] or call +91-79-40007517. Free vendor training sessions are organized every Saturday to assist new bidders.