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Open Power and Energy NPROCURE

Government Tender for Procurement of Thermal Paper Roll for GPRS Billing - UGVCL

Bid Publish Date

26-May-2025, 6:30 pm

Bid End Date

24-Jun-2025, 12:30 pm

EMD

₹20,000

Location

MAHESANA , GUJARAT

Progress

Issue26-May-2025, 6:30 pm
AwardPending
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Tender Type

Open

Sector

Power and Energy

Tender Fee

₹8,850

Contract Form

Supply

Completion Period

As per tender Document Attached

Currency Type

Single

Categories 5

EQUIPMENT ELECTRICAL OFFICE EQUIPMENTS PAPER ROLL GPRS

This government tender from Uttar Gujarat Vij Company Limited (UGVCL) seeks experienced suppliers to provide high-quality Thermal Paper Rolls for GPRS billing systems. The procurement aims to enhance billing efficiency across Gujarat's power distribution network by sourcing reliable, certified thermal paper products that meet technical standards. The tender process involves multiple evaluation stages, including technical compliance, financial competitiveness, and delivery capability. Bidders must meet strict eligibility criteria, including valid vendor registration, GST registration, and technical certifications such as BIS and ISO. The project offers an estimated value between INR 10,00,000 and INR 15,00,000, with payment terms structured for timely and secure transactions. Interested companies in electrical goods manufacturing, supply, and related industries are encouraged to participate by submitting comprehensive bids before the specified deadlines. This tender provides an excellent opportunity for vendors to collaborate with a leading government utility, ensuring uninterrupted billing operations and contributing to Gujarat’s power infrastructure development.

Scope Of Work

The scope of this tender involves the supply of Thermal Paper Rolls suitable for GPRS billing systems used by UGVCL. Key deliverables include:

  • Supply of thermal paper rolls with specified dimensions and quality standards.
  • Delivery within the stipulated completion period, as detailed in the tender document.
  • Ensuring all products meet technical specifications outlined by UGVCL.

The process involves:

  1. Preparation of bid documents including technical and financial proposals.
  2. Submission of tender fee and EMD as per specified formats.
  3. Technical evaluation based on compliance with specifications, testing facilities, and certifications.
  4. Commercial evaluation based on price competitiveness.
  5. Final awarding of contract to the successful bidder.
Specification Details
Material Thermal Paper suitable for thermal printers
Size As per Schedule-A document
Quality Meets BIS standards and ISO certification
Delivery As per delivery schedule submitted by bidder

Bidders must provide samples for testing and demonstrate their capability to supply in the required quantities and timelines.

Technical Specifications

The thermal paper rolls must conform to the following technical parameters:

Parameter Specification
Material Thermal paper with high sensitivity
Size As per Schedule-A, typically 80mm width and length as specified
Thickness 55-60 microns
Core Diameter 12mm or 25mm options
Print Quality Clear and smudge-proof
Certification BIS License, ISO 9001

Process for technical compliance:

  1. Submit notarized copy of all type test reports not older than 7 years.
  2. Provide samples for testing.
  3. Demonstrate adherence to technical standards via certificates.
  4. Confirm delivery capability for specified quantities and timelines.

Financial Requirements

The estimated budget for this procurement ranges from INR 10,00,000 to INR 15,00,000. The cost breakdown includes:

Item Quantity Unit Price (INR) Total Price (INR)
Thermal Paper Rolls As per Schedule-A To be quoted To be calculated

Payment terms are as follows:

  • 30% advance upon contract signing.
  • 70% after successful delivery and acceptance.
  • Payments will be made through RTGS/NEFT.

Bidders must submit detailed financial proposals along with the bid, including all applicable taxes and duties. The bid validity period is 120 days from the bid opening date.

Documents 9

1342 Agreement Format1.pdf

TENDER_DOCUMENT

1342 Authorize Representative Annexure.pdf

TENDER_DOCUMENT

1342 Modified BG Formats.pdf

TENDER_DOCUMENT

1342 New EMD Format.pdf

TENDER_DOCUMENT

1342 UGVCL Commercial Terms and Conditions.pdf

TENDER_DOCUMENT

BANK LIst for BG SD AND EMD.pdf

TENDER_DOCUMENT

1342 Thermal Roll Technical Specification.pdf

TENDER_DOCUMENT

1342 SCHEDULE-A_Thermal Paper Roll final.pdf

TENDER_DOCUMENT

1342 Amendment No-01 Time Limit Ext.pdf

TENDER_DOCUMENT

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Eligibility Criteria

  • ✓ Must have valid vendor registration with UGVCL or relevant power sector authorities.
  • ✓ Must possess GST registration and applicable tax certificates.
  • ✓ Must submit EMD of INR 20,000 in the prescribed format.
  • ✓ Must have experience in supplying electrical goods, especially thermal paper rolls.
  • ✓ Must provide notarized copies of technical certifications, BIS license, Factory License, ISO certificate, and performance certificates.
  • ✓ Notarized copy of Udyam Registration and NSIC certificates are mandatory.
  • ✓ Must submit audited financial statements for the last three years.
  • ✓ Bidders should not be blacklisted or debarred by any government agency.
Qualification Criteria Details
Financial Turnover Minimum of INR 50 Lakhs in last 3 years
Experience At least 2 similar supply contracts in the last 5 years
Certification BIS, ISO, Factory License, GST
Other No pending legal cases or blacklisting

All documents must be notarized and submitted in the specified formats.

Bidding Process

Process Timeline

1. Preliminary Stage

25-06-2025 11:00

2. Technical Stage

26-06-2025 11:00

3. Commercial Stage

03-07-2025 11:00

Required Forms

Preliminary

UGVCL Tender Fee - Goods

User Defined Template-Standard

Required

UGVCL EMD Details - Goods

User Defined Template-Standard

Required

Technical

ANNEXURE -1

User Defined Template-Standard

Required

ANNEXURE – 2

User Defined Template-Standard

Required

ANNEXURE – 3

User Defined Template-Standard

Required

ANNEXURE - 4 (QUANTITY OFFERED & ANNUAL PRODUCTION)

User Defined Template-Standard

Required

ANNEXURE - 5 (DELIVERY SCHEDULE)

User Defined Template-Standard

Required

ANNEXURE- 6

User Defined Template-Standard

Required

ANNEXURE – 7

User Defined Template-Standard

Required

ANNEXURE - 8 (TYPE TEST REPORTS OF ITEM OFFERED)

User Defined Template-Standard

Required

ANNEXURE - 9 (LIST OF THE TENDER DRAWINGS SUBMITTED IN THE TECHNICAL BID)

User Defined Template-Standard

Required

ANNEXURE - 10

User Defined Template-Standard

Required

ANNEXURE - 11 (BIDDER MUST FURNISH THE BELOW DETAILS IN TECHNICAL BID.)

User Defined Template-Standard

Required

ANNEXURE - 12 (TECHNICAL AND COMMERCIAL DEVIATIONS IF ANY)

User Defined Template-Standard

Required

ANNEXURE - 13

User Defined Template-Standard

Required

ANNEXURE - 14

User Defined Template-Standard

Required

ANNEXURE - 15

User Defined Template-Standard

Required

UNDERTAKING ( DOCUMENT ATTACHED)

User Defined Template-Standard

Required

FORMAT FOR VENDOR REGISTRATION (Mandatory)

User Defined Template-Standard

Required

ACCEPTANCE OF TERMS AND CONDITIONS- UGVCL

User Defined Template-Standard

Required

IMPORTANT INSTRUCTIONS

User Defined Template-Standard

Required

CERTIFICATE - A

User Defined Template-Standard

Required

TECHNICAL SPECIFICATION

User Defined Template-Standard

Required

DOCUMENTS

User Defined Template-Standard

Required

Commercial

Price Bid Form

Library-Secured

Required

Required Documents

Stage - Preliminary Stage

1

Forwarding letter for submission of Tender Fee and EMD & Vendor Registration Certificate

Required
2

Scanned copy of Online Payment of Tender Fee

Required
3

Payment Copy if paid Tender Fee/EMD through RTGS/NEFT

Required
4

Scan Copy of receipt in cash for cash payment (Up to RS.10000)

Required
5

Scanned copy of DD/Bank Guarantee for EMD

Required
6

Notarized Copy of Valid CSPO (Central Store Purchase Organization)/NSIC Certificate

Required
7

Notarized Copy of Udyam Registration Certificate

Required
8

Copy of Valid Vendor Registration Certificate for Tendered Item (If applicable as per Schdule-A Condition)

9

Vendor Registration fees payment receipt copy (If applied for renewal/ New Registration)

10

List of Order Executed if any

Required
11

Notarized Copy of GST registration Certificate

Required
12

Any Other Document ( If Required)

Stage - Technical Stage

1

Forwarding for Technical Bid submission

Required
2

Signed and Seal copy of GTP and Technical Specification/Drawing

Required
3

Copy of Audited Account of Last three years(i.e 2021-22,2022-23, 2023-24)/ITR Copy

Required
4

List of Testing Facility on Company Letter Head

Required
5

List of Machinery on Company Letter Head

Required
6

List Of Partners/Directors with Address and Contact No On Letter Head

Required
7

Notarize copy of all Type Test Of Tender Item ( Not Older Than 7 Year)

Required
8

BIS License Notarized Copy

Required
9

Copy of PAN Card

Required
10

Notarized copy of valid Factory License

Required
11

Valid ISO Certificate

Required
12

Duly Signed and Seal Copy of Schedule A

Required
13

Duly Signed and Seal Copy of Authorize Person Undertaking

Required
14

Commercial Terms and Condition duly signed and seal

Required
15

Certificate-M as per format in Schedule-A

Required
16

Undertaking e-invoice as per Annexure-A of Schedule-A

Required
17

Quality Assurance Plan on Letter Head

Required
18

Performance Certificate

Required
19

Tender Amendment (if any)

Required
20

Order copy of Past Experience (Private Or GUVNL and their Subsidiaries Companies)

Required
21

Undertaking Regarding Stop Deal/ Black List

Required
22

Details regarding, If bidders are (1) Women Proprietor or (2) All partners are women, in case of partnership firm or (3) All share holders are women in case of company letterhead.

Required
23

Any Other Document (If required)

24

“Important instruction ” duly signed and sealed

Required
25

Annexure-B (GST-e Invoicing) as per format in Schedule-A On Stamp Paper of Rs. 300 Duly Notarized

Required

Frequently Asked Questions

Key insights about GUJARAT tender market

What is the main purpose of this government tender?

This tender invites qualified suppliers to provide Thermal Paper Rolls for GPRS billing systems used by UGVCL. The goal is to ensure efficient, high-quality bill printing for power distribution, adhering to technical specifications and delivery timelines.

What are the eligibility criteria for bidders?

Bidders must possess valid vendor registration, GST registration, and notarized copies of technical certifications like BIS license, Factory License, ISO, and Udyam Registration. Experience in electrical goods supply and a clean legal record are mandatory, along with submitting the required EMD of INR 20,000.

How can I participate in the bidding process?

Participants should download tender documents, submit bid fee and EMD before the deadline, and upload all required technical and financial documents online. The process includes pre-bid meetings, technical evaluation, and final award based on the evaluation scores.

What are the key technical specifications for the thermal paper rolls?

The thermal paper rolls must meet BIS standards, with dimensions as specified in Schedule-A, 55-60 microns thickness, and high sensitivity for thermal printing. Samples must pass type tests conducted within the last 7 years, and products must be ISO certified.

What is the estimated value and payment terms for this tender?

The estimated value ranges from INR 10,00,000 to INR 15,00,000. Payment will be made 30% in advance and 70% after successful delivery and acceptance, via RTGS/NEFT. Bidders should include all taxes and duties in their financial proposals.